12th District 2012 District Meeting Indian Wells, ca may 31-June 3, 2012 Hosted by Pi Rho Chapter District Reports Manual

Social Action Committee

1063 Geneva Avenue San Francisco, CA 94112

Phone - Cell: 707-332-3225

Email: shamannwalton@sbcglobal.net

Health Initiatives - Dr. Olandis Wells NAACP Liaison - John Hatcher III

Political Action - Brother Godfrey White Social Action- Craig Mobley
Word to the Brothers:

Brothers it has been my pleasure serving as the 12^th District Social Action Chair for the past three plus years (under 2 DRs). I have had the opportunity to humbly work with many of you throughout our esteemed District. Over the past three years we have provided dozens of voter registration drives, clothing drives and eye glass drop-offs at Conclaves, supported the 12^th District Omega Days at the California State Capitol, supported Youth Leadership Conferences and Youth Camping trips within the District, awarded several chapters with Chapter of the Year Plaques and made an impact on the various communities throughout the 12^th District. As this is my last report as the 12^th District Social Action Committee Chair and as we close on another year of being a reservoir of help for our community, I am excited about what the future brings for the 12^th District Social Action Committee and its programs and services.

The Social Action Committee, before entering upon its duties, shall prepare and submit to the District Council for approval a program embracing social issues, including those of District-wide scope, and the manner proposed in dealing with said issues. Also, it shall select the Undergraduate and Graduate Chapters of the Year to be recognized at the District Meeting. The District Council, in acting upon said program, shall set forth the Policy of the District with respect to said District-wide issues for the guidance of the Committee, and a proper budget shall be provided for the operation of the program. In addition the Social Action Committee shall:

1. 
   Prepare and submit to the District Council for approval a program embracing social issues, including those of District-wide scope, and the manner proposed in dealing with said issues
   
2. 
   Inform the Brotherhood about important health information and ways to prevent diabetes, obesity and other harmful ailments
   
3. 
   To keep the Brotherhood abreast of legislation, decisions and information that affect us as a people
   
4. 
   To adhere to the international standard for judging Social Action Chapters of the Year (COTY) at the Large chapter, Small chapter and Undergraduate levels
   
5. 
   Publish the Social Action criteria for evaluating District Chapters of the Year
   
6. 
   Conduct workshops at the District Council and District Meetings on the “best of the best” chapter practices regarding “Chapter of the Year” attainment
   
7. 
   Collect and evaluate Portfolio information for Chapter of the Year (COTY)
   
8. 
   Submit the COTY portfolios to the International Social Action Chairman
   
9. 
   Present awards to all Social Action award winners at the annual District Meeting
   
10. 
    Conduct any committee meetings as necessary
    

Chapter of the Year Requirements/Criteria below (per the Omega Psi Phi Fraternity, Inc. International Social Action Committee). Please note these requirements contain NEW and UPDATED INFORMATION and you need to read in detail.

TO: Omega Psi Phi Fraternity, Inc.

SUBJECT: Social Action Recognition Criteria

DATE: September 1, 2011

The criteria to be used for the determination of International Social Action Award recipients are listed below:

1. 
   In order to be considered the District or International Social Action Chapter of the Year each chapter must complete at a minimum the following seven (7) programs in this section: Achievement Week, Scholarship, Talent Hunt Program, Memorial Service, Reclamation and Retention, NAACP and College Endowment Fund. No points will be given to programs in this section, only a check for completion. Any chapter that fails to complete each of the seven internationally mandated programs will not be given further consideration by the District or International Social Action Committee.
   

2. 25 points for each of the Special Emphasis Programs completed by the Chapter:

4. One (1) point for each $100.00 donation to any Social Action Project by the Chapter or by another organization in the name of Omega. Proof of documentation will be a letter on company letterhead from the company in which the chapter or brother donated the money or a copy of the annual report indicating the donation. Points for scholarship donations will not be counted in the Social Action Report.

5. 10 points for each media documented community service award received for work involved in the community by the Chapter or a Brother in the Chapter. Proof of documentation can be of any of the following: letter written on company letterhead, local newspaper article, electronic newspaper web-site, magazine article, TV story, or a copy of the annual report indicting service to the community.

All activities, projects, awards, and donations must be clearly listed on the Social Action Report Form. A compact disk (CD) is required with documentation of all activities including donations or example, dates must be listed and appropriate supporting documentation attached.

Parties, dances or other social activities designed to raise funds and/or support community organizations may be considered as a Social Action activity; however, those events that only involve the Chapter Brothers and their families will not be considered as a Social Action Project or Activity.

Three award categories have been developed based on membership type and size: small graduate chapters (5 to 49 brothers), large graduate chapters (50 brothers or more) and an undergraduate chapter. Districts will submit the reports from each category to the International Chairman for consideration for the International Social Action Chapter(s) of the Year.
Omega Psi Phi Fraternity, Inc.

12^th District

Ways and Means Committee

1374 Gordon Lane, Santa Rosa, CA 95404

Phone: (707) 526-1251

Email: goldrunq@yahoo.com

Budget & Finance: Brother Robert Robinson, Lambda Omicron

Economic Development: Brother Charles Peevy, IPDR

Committee Activities to Date:

1. 
   Brothers Martinez and Robinson prepared the proposed 2012/2013 District budget for presentation at the annual District Meeting.
   
2. 
   Monitored adherence to the budget and conducted quarterly reconciliation of the financial reports and expense vouchers.
   

Analysis of the 12th District’s current fiscal condition has indicated the following:

1. 
   The economic development investment fund is healthy, as indicated in the Investment Committee report.
   
2. 
   The current YTD expenses reported by the District Keeper of Finance indicate that all District Officers, representatives, and committee chairs will very likely utilize their budget allocations for the current year.
   
3. 
   The economic trend indicators, as detailed in the U. S. Bureau of Labor Statistics report on the Consumer Price Index, reflect an overall price increase for consumer goods and services for 2011 at 3.2%, with transportation costs up by 9.8%. This rate of inflation will likely continue through the fiscal year 2012/2013. The budget proposal was prepared with that projection in mind.
   
4. 
   The 12th District has austerity measures in place with the goal of limiting the impact of inflation on out operating capital. I. e.: Reimbursement for travel only utilizing economy fares as priced 30 days ahead of the event, (elected officers - round trip, appointed area representatives and chairs - one way); the DR review for approval of extraordinary expenses; an expense cap for each line item, etc.). However, in some instances, such as a short-notice trip by the District Counselor or other brother for an investigation, we may be required to pay a higher fare.
   
5. 
   The District Counselor expense line item was increased to $1,500, recognizing the potential need for short-notice trips in urgent situations. (Line 17).
   
6. 
   The expense line item for the Immediate Past District Representative has been increased to $1,500. We often utilize the IPDR as an ambassador to other districts and for the Conclave planning committee. (Line 20).
   
7. 
   The expense line items for the Alaska, Pacific Northwest and Southwest Areas have been increased to $600 each, due to the increased airfares involved flying within their areas, as well as to District meetings. (Lines 21, 22, and 23)
   
8. 
   With the elimination of the Ernest E. Just Foundation Raffle, we recognize that the EEJF will lose significant income that has been realized through the revenue generated in past raffles. Therefore, we will make an annual contribution of $1,500 to the EEJF in compensation. (Line 44).
   
9. 
   The 12th District will likely host the Grand Conclave in 2016. To that end, it is imperative that we continue to support the Conclave Development fund in order to ensure that 12th District members are well represented in the process of preparation and negotiation from now until the Conclave.
   

I recommend approval of the proposed 2012/2013 Budget.

PROPOSED BUDGET FISCAL YEAR 2012/2013