District Keeper of Records and Seal

District Keeper of Records and Seal

PO Box 56353 Riverside, Ca 92517

Phone - Cell: 951-536-8828 Fax: 951-742-7181

E-mail: nikolaiqz83@GMAIL.com

1. 
   Chapters - 51 chartered chapters in 12^th District
   
   1. 
      38 active and financial; 13 inactive
      
      1. 
         Re-activated this year - Alpha Mu, Epsilon Mu, with Pi Chi
         
   2. 
      To be financial you must have financial members, and paid both CEF and Insurance
      
   3. 
      IF THE CHAPTER HAS NOT PAID INSURANCE, IT CANNOT HOLD FUNCTIONS USING THAT CHAPTER’S NAME.
      
      1. 
         Example: No Iota Mu functions – You are Epsilon Xi
         
2. 
   12^th District Membership
   

1. 
   Fiscal Year 2011-12: 4/30/2012
   

2. 
   MSP Growth
   

		Yearly MSP					Average MSP
		Grad	UG’s	Total			Grad	UG’s	Total
FY07-08	MSP08	42	23	65
FY08-09	MSP09	29	28	57		2yr Avg	35.50	25.50	61.00
FY09-10	MSP10	24	17	41		3yr Avg	31.67	22.67	54.33
FY10-11	MSP11	22	27	49		4yr Avg	29.25	23.75	53.00
FY11-12	MSP12	11	20	31		5yr Avg	25.60	23.00	48.60
	SUM	128	115	243

3. 
   Year to year membership growth – 4/30/2012
   

3. 
   Conclave
   
   1. 
      Form 36: Use the Delegate Management System (DMS) on IHQ website. Need CKRS and Basileus to complete delegate selection ASAP. DKRS and DR then will complete their parts
      
   2. 
      Form 80’s to IHQ now. Check your databases for brothers who should be eligible for awards
      
   3. 
      Unless extended, Registration closes June 1. There is no onsite registration
      
      1. 
         $450 Grad/$375 UG
         
4. 
   Training
   
   1. 
      MSP recertification
      
      1. 
         District Counselor has held several teleconferences to recertify the Brotherhood
         
   2. 
      CKRS Webinar and Conference Call
      
      1. 
         November 2011 – 11 chapters attended
         
         1. 
            Covered Form 990, Omega Chapter, NAACP, Centennial Celebration Items
            
      2. 
         December 2011 – 21 chapters attended
         
      3. 
         January 2012 – 15 chapters attended
         
         1. 
            Walk though of Form 37, and how to complete
            
      4. 
         April 2012 – 14 chapters attended
         
         1. 
            Covered Form 36, IHQ Dues, Form 80, Conclave concerns
            
   3. 
      The most frequently misspelled words in Omega Psi Phi
      
      1. 
         Basileus
         
         1. 
            Plural Basileis, not Basilei
            
      2. 
         Perseverance, not PerseverEnce
         
      3. 
         Marshal, like US Marshal, not Marshall
         
      4. 
         Chaplain, not (Charlie) Chaplin
         
5. 
   Website
   
   1. 
      Looking for a webmaster. Presently, Darroll Love and DKRS are maintaining
      

6. 
   DEADLINES to remember
   
   1. 
      15^th of Aug for Qtr 3 covering May/Jun/Jul: Form 37 and 50
      
7. 
   DKRS Scorecard – 5/15/2012 (member #’s are from 5/1/12)
   
   1. 
      A measure of the administrative submissions of the chapter over the Fraternity Year
      
   2. 
      Following this report is 2^nd Quarter 2012
      
      1. 
         There has been steady improvement over the past 4 years.
         
      2. 
         FY2012: 2 chapters (55%) are at 100%, with only Pi Chi capable of attaining same
         
      3. 
         Only 2 chapters at 100% for my DKRS tenure – Beta Mu Mu and Delta Pi; with Gamma Alpha Alpha and Kappa Xi at 99.4% (missed one email check in 3+ years)
         
   3. 
      Average over past 3-1/2 years below
      

6. 
   Paperwork submissions
   
   1. 
      Use the updated forms
      
   2. 
      Please include Chapter name or Committee Name in subject line and in the File name
      
   3. 
      Form 50 – Nov 1, and following elections or change in officers; quarterly, with Form 37
      
7. 
   OPPF.ORG
   
   1. 
      Please check at least weekly.  Also, submit track it ticket requesting password be reset for ALL chapter e-mails.
      
   2. 
      All Passwords to be reset May 21
      
   3. 
      Eliminated all chapter email accounts except Basileus and CKRS
      
   4. 
      Only kept last 12 months worth of e-mail.
      
      1. 
         IHQ sends the following type of information to this account: Insurance coverage; MSP information; notification of cards in mail; Conclave, Undergraduate Summit, and Leadership Conference
         
8. 
   Suspended/Expelled Personnel
   
   1. 
      Expelled
      
      1. 
         Kenneth Easter (Xi Nu ‘09) – by DR Spencer for MSP violations (May 2012)
         
      2. 
         Jabari Reynolds (Chi Nu; Omicron Nu ‘92) – by DR Peevy for MSP violations (2007)
         
      3. 
         Steven Adams (Lambda ‘89) - unknown
         
   2. 
      Suspended
      
      1. 
         Michael A. Okoro (Xi Nu; Xi Gamma ‘01) – by DR Peevy for MSP violations (May 2009)
         
      2. 
         Gevale Ashford (Pi Rho ’01) – by DR Spencer for MSP violations (Jan 2011)
         
      3. 
         Wilbur Cobbs, Jr. (Pi Rho; Sigma Eta ‘03) – by DR Spencer for MSP violations (Jan 2011)
         
      4. 
         Travis Fisher (Pi Rho; Sigma Eta ‘96) – by DR Spencer for MSP violations (Jan 2011)
         
      5. 
         David Williams (Pi Rho ‘97) – by DR Spencer for MSP violations (Jan 2011)