Amendment no. 20 Contract Extension



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INVITATION TO BID

(ITB)


for


Library Materials

ITB No. 1-715-001-A




ITB Issue Date: December 1, 2006


Responses Due: January 4, 2007 at 2:00 p.m. EST


Contract Term: March 1, 2007 to February 28, 2012

Refer ALL Inquires to:


Beverly Butler, Purchasing specialist
State of Florida
Department of Management Services, Division of State Purchasing

4050 Esplanade Way, Suite 360

Tallahassee, FL 32399



Email: Beverly.Butler@dms.myflorida.com

Table of Contents



Special Conditions 68

5.0 Contents: 68

a. Subscriptions 76

b. Price List, Catalogs, Descriptive Brochures 76

PUBLICATIONS 76

Ordering Information: 82

ORDERING INFORMATION: 93

QUESTIONS, PRODUCT INFORMATION & CONTRACT ISSUES: 93

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1.0 Contents:

1.1 Purpose and Scope

1.2 Timeline


  1. Purpose and Scope

The State of Florida (“State”), Department of Management Services (“Department”), invites interested Vendors to submit a firm discount on Library Materials in accordance with these solicitation documents. The purpose of this solicitation is to establish a sixty (60) month State Term Contract for the purchase of Library Materials with the potential option for renewal as allowed by Chapter 287, Florida Statutes.


The intent is to obtain the most cost effective pricing for these goods for the State of Florida while maximizing the quality and level of service. Qualified companies must have the capability to provide products and service in all respects in accordance with the solicitation documents.
This bid is a catalog discount bid for the purchase of all types of library materials, both domestic and foreign, including, but not limited to, the following: custom books in print, out-of-print, and rare; custom web-based library products; subscription-based, internet-delivered databases, electronic books and audio books; periodicals (both current and back files); newspaper; and magazine subscriptions; standing orders for both serial and monographic publications, ephemeral publications; pamphlets (both bound and unbound); pre-bound books; pre-processed books; book processing, and the so-called non book media, such as maps, charts globes, microfilm’s, microfiche; micro cards; microprint; CD ROMs; DVDs; slides; films; phonographic and tape recordings, video tape recordings, musical scores, sheet music, and other materials in this grouping.
Exclusions: the following items shall not be ordered using this contract:


  • Audio Visual Equipment

  • Computers & Peripherals

  • Copiers

  • Furniture

  • Printers

  • Media security systems


1.2 Timeline
Respondents should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of the Respondent to check for any changes. All changes to the Timeline will be made through an addendum to this solicitation and posted within the Vendor Bid System and MyFloridaMarketPlace eProcurement sourcing tool.




Event

Event Date

SOLICITATION “PREVIEW PERIOD”

Release solicitation to public

12/1/06

Deadline for questions from Bidders

12/14/06 by 5:00 p.m. EST

Date answers will be posted to MFMP in Response to questions received, in an Addendum format

12/15/06

Note:

Although the system allows bids to be submitted once the “start period” commences, it is strongly recommended that vendors wait until questions have been posted to MFMP to ensure that no significant changes have been made to bid that would affect the vendors Response.


START PERIOD”

Date solicitation is available to Vendors to submit their Responses online.

12/15/06

OPEN DATE”

Date solicitation Responses are due

1/4/07 @ 2:00 p.m. EST

SOLICITATION EVALUATION & AWARD PERIOD

Evaluate ITB Responses

1/15/07 – 1/26/07

Obtain approval on recommendation for award

1/29/07 – 2/2/07

Post Notice of Intended Award

2/5/07

Contract is awarded

2/9/07




Contract implemented

3/1/07



Section 2.0

General Instructions to Respondents (PUR1001 Form)
2.0 CONTENTS:

Special Conditions

5.0 Contents:

a. Subscriptions

b. Price List, Catalogs, Descriptive Brochures

PUBLICATIONS

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2.1 Definitions
The definitions found in s. 60A-1.001, F.A.C. shall apply to this agreement. The following additional terms are also defined:


  1. "Buyer" means the entity that has released the solicitation. The “Buyer” may also be the “Customer” as defined in the PUR 1000 if that entity meets the definition of both terms.

  2. "Procurement Officer" means the Buyer's contracting personnel, as identified in the Introductory Materials.

  3. "Respondent" means the entity that submits materials to the Buyer in accordance with these Instructions.

  4. "Response" means the material submitted by the respondent in answering the solicitation.

  5. "Timeline" means the list of critical dates and actions included in the Introductory Materials.


2.2 General Instructions
Potential respondents to the solicitation are encouraged to carefully review all the materials contained herein and prepare responses accordingly.
2.3 Electronic Submission of Responses
Respondents are required to submit responses electronically. For this purpose, all references herein to signatures, signing requirements, or other required acknowledgments hereby include electronic signature by means of clicking the "Submit Response" button (or other similar symbol or process) attached to or logically associated with the response created by the respondent within MyFloridaMarketPlace. The respondent agrees that the action of electronically submitting its response constitutes:

  • an electronic signature on the response, generally,

  • an electronic signature on any form or section specifically calling for a signature, and

  • an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.


2.4 Terms and Conditions
All responses are subject to the terms of the following sections of this solicitation, which, in case of conflict, shall have the order of precedence listed:

  • Technical Specifications,

  • Special Conditions and Instructions,

  • Instructions to Respondents (PUR 1001),

  • General Conditions (PUR 1000), and

  • Introductory Materials.

The Buyer objects to and shall not consider any additional terms or conditions submitted by a respondent, including any appearing in documents attached as part of a respondent’s response. In submitting its response, a respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a response, shall be grounds for rejecting a response.



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