ANNEX RAS6 RSST PROFESSIONAL VEHICLE INSPECTORS CHECKLIST

General -

This Procedure applies to all work related journeys undertaken by both Company and Contractor staff, including off-duty journeys in Company vehicles, except:

1. 
   journeys within the Muscat Capital Area or within other towns, so long as the journey is on blacktop roads, and graded roads or tracks are only used for access to buildings in built-up areas
   
2. 
   journeys within 20km of a work-site
   
3. 
   journeys between rig site, camp and airstrip
   
4. 
   journeys between a seismic camp and the seismic work-area or the airstrip under radio control
   
5. 
   journeys under the radio (or telephone) control of the Local or Corporate Emergency Base Controller
   
6. 
   journeys under the control of a transport supervisor as part of a rig-move or other convoy, where the operation complies with the Convoy Movement Procedures
   

Authorising Person

The Manager or Department Head who guarantees the integrity of the journey management system of the company or department. This responsibility extends to all journeys under their Safe Journey Management System, including journeys that they do not individually and specifically authorise. He is responsible for subordinates’ compliance with the journey management procedure. He is responsible for authorising a night journey, a journey crossing the Oman border or a journey over 200km.

Journey Manager	The person who plans, monitors and closes out the journey using the Journey Plan. He is responsible for ensuring the journey is necessary, the driver is competent for the vehicle to be driven and that the vehicle and load are checked as safe and secure. He escalates any accident involving the vehicle and initiates the man-lost procedure should the vehicle be overdue and uncontactable. He is responsible for the vehicle and driver until the journey is completed. He must be able to effectively communicate with the driver being managed
Location Journey Manager	The Journey Manager who is based at a drivers destination or overnight rest who is responsible for checking the safety of the driver, vehicle and load and liaising with the driver’s Journey Manager
Central IVMS Journey Manager	The person who is responsible for monitoring the compliance by the driver to the Journey Plan where the company operates a centralised GPS IVMS/DMS management system to monitor journeys.
Driver	Responsible for the safety of himself, the vehicle, load and passengers and for driving safely in accordance with the Journey Plan.

ACTION	RESPONSIBILITY
Appoint subordinate managers as Authorising Persons for the purpose of Journey Management, and maintain an up to date list. Circulate the list to all Managers and Supervisors in the Asset Team. Ensure that the identity of all Authorised Persons is communicated in the department/company and their identity and function is understood by all supervisors and Journey Managers.	Senior Manager e.g. Discipline Coordinator or Department Head if PDO or General/Contract Manager if PDO Contractor
Ensure that any locally developed work instructions considered necessary to implement Journey Management are consistent with SP 2000 Appendix III “Safe Journey Management Procedure”	Discipline Coordinator
Appoint persons as Journey Managers who: are themselves drivers who hold a valid and a Defensive Driving Permit relevant for the type of vehicles they are journey managing,or hold a management position and have attended a Defensive Driving course for a LV. have attended and passed the “Safe Journey Management Course LX90. demonstrate a clear understanding of the responsibilities and duties of a Journey Manager by passing a 3 month closely supervised probationary period, signed off by the Authorising Person following the passing of a journey management audit and test, appendix JM4. are able to effectively communicate with the driver. Note there is no minimum management grading to be a Journey Manager, however the Authorising Person must sign off the Journey Manager as being responsible and mature enough to manage such journeys in the appropriate manner in compliance with the procedures. Locations which primarily receive vehicles under journey management (such as rigs and hoists) are allowed to use radio operators as Journey Managers without having the DDC training.	Authorising Person
Identify and record the home base for each driver	Authorising Person
Ensure that each Journey Management point is sited in a suitable location and clearly marked with a Journey Management symbol. A separate room should be provided for the journey management of a fleet of logistics vehicles. The Journey Management point must have: Fax Machine Telephone, capable of calling mobile numbers White Board Reporting Forms Adequate stock of Journey Plans Copy of the latest Safe Journey Management Procedure Listing of Authorised Persons Copy of the latest SP2000 Current editions of the Safe Journey Management Maps for Heavy and LVs. Filing capacity for closed out Journey Plans with 3 months’ retention. Log for recording and reporting hazardous road conditions. Email addresses of the asset focal points for reporting hazardous roads. Access to email and the driver database. Telephone number of Standards Body helpline to check driver permits.	Authorising Person
Provide all supervisors, Journey Managers and drivers with a personal briefing on the importance of proper Journey Management at least every six months and record such briefings and attendees.	Authorising Person
Include Journey Management requirements in Contract terms and conditions	Contract Holder
Audit the Journey Management system on an annual basis	Authorising Person