Provider Enrollment (pen)


General Information Introduction



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General Information




    1. Introduction

      1. Provider Enrollment (PEN) and Resulting Contract


This PEN, Procurement Number HHS0000069, begins with Section 1 and concludes with Section 8.
The Contracts resulting from this PEN consist of this Solicitation document, the PEN Application and Contract and supporting documents submitted by the Applicant, and all attachments and forms named and incorporated by reference. Accordingly, some language may be written in a manner that presents content as Contractual language, rather than Provider enrollment Solicitation language, it is applicable to both the PEN and resulting Contract.
      1. Uniform Contract Terms and Conditions


The terms and conditions outlined throughout this solicitation govern the PEN and any resulting contract. Any Contract awarded under this PEN includes the following:


  • The HHSC Vendor Uniform Contract Terms and Conditions, which Contractor can access in the following embedded document: See Package 9 Form M




  • Most current version the DFPS Special Conditions, which Contractor can access in the following embedded document: See Package 10 Form N




  • Most current Version of HHSC Vendor General Affirmations, which contractor can access in the following embedded document: See Package 11 Form O
      1. Effective Date of Contract


The Effective Date of a Contract Awarded from this PEN will be the date entered in Attachment A-3, PEN Application and Contract.
      1. Background


DFPS will use HIP Program services to prevent Child abuse and neglect in the target population.
Services procured under this Solicitation are intended to support the Safety of Children based on the definition of a Child being safe. A Child is not safe when:

        1. Threats of dangers exist in the Family;

        2. The Child is vulnerable to such threats; and

        3. The family does not have sufficient protective capacities to manage or control threats.




    1. Scope


The Texas Health and Human Services Commission (HHSC), on behalf of the Department of Family and Protective Services (DFPS), and pursuant to its authority under Texas Human Resources Code §40.058, seeks to enter into a Contract under its HIP Program: Helping through Intervention and Prevention program with one or more qualified Providers to provide short term in-home parenting education using an Evidence Based or Promising Practice Program. Contractors will provide parenting education and support services through a home visiting model to current and former foster youth and high risk families with newborns up to two (2) years old, in accordance with the Specifications contained in and referenced by this Provider Enrollment (PEN).

    1. DFPS Mission


The mission of DFPS is to protect Children, the elderly, and people with disabilities from abuse, neglect, and exploitation by working with clients, Families, and communities.

    1. Point of Contact

The sole point of Contact for inquiries concerning this PEN is:

Name: Carol Gordon

Phone: (512) 840-7828

Email Address: Carol.Gordon@dfps.state.tx.us
Prior to Contract Award Applicant must direct all communications relating to this PEN to the Health and Human Services Commission (HHSC) Point of Contact named above unless specifically instructed to an alternate Contact by HHSC Procurement.
Note DFPS Encrypted Emails: Email encryption offers a reliable, secure level of personal information protection when sending Email messages over the Internet. Correspondence sent by DFPS may be encrypted. The document at the following link will guide Email recipients on how to access and read encrypted Emails from DFPS:
https://www.dfps.state.tx.us/Contact_Us/Email_Encryption/default.asp

    1. Procurement Schedule


All dates are subject to change at DFPS' discretion.


Table 1 - Procurement Schedule

Enrollment Period Opens

02/07/14 1
Application should be submitted as soon as possible.

Enrollment Period Closes

08/31/2019

2:00 PM CST

HHSC Post Awards to HHS Enrollment Opportunities a website maintain by Health & Human Services Commission (HHSC)

Beginning April 2015

Anticipated Contract Start Date

Approximately thirty days (30) after all screening requirements are met.



    1. Amendments and Announcements Regarding this PEN


HHSC will post all official communication regarding this PEN on the HHS Enrollment Opportunities. DFPS and HHSC reserve the right to revise the PEN at any time. It is the responsibility of each Applicant and Contractor to comply with any changes, Amendments, or clarifications posted to HHS Enrollment Opportunities. Applicant and Contractor must check HHS Enrollment Opportunities frequently for changes and notices of matters affecting this PEN.

Applicant or Contractor’s failure to periodically check HHS Enrollment Opportunities will in no way release the Applicant or Contractor from “addenda or additional information” resulting in additional costs to meet the requirements of the PEN.



    1. Eligible Applicants


DFPS is authorized to enter into Contracts with entities that:
      1. Are not debarred or suspended from participating in Federal Contracts; and

      2. Are not barred from participating in State Contracts under Government Code § 2155.077.




    1. Delivery of Notices


Any notice required or permitted under this Contract by one party to the other party must be in writing and correspond with the contact information noted in this section. At all times, Contractor will maintain and monitor at least one active electronic mail (Email) address for the receipt of Contract-related communications from DFPS. It is the Contractor's responsibility to monitor this Email address for Contract-related information.

    1. Information Security and Privacy Initial Inquiry (SPI)


The Applicant must submit the Information Security and Privacy Initial Inquiry (SPI) form with their Application to this open enrollment. See Package 8 Form L

The remainder of the page is intentionally left blank.
  1. Statement of Work




    1. Program Purpose


In accordance with the requirements of the Family Code §265.002, the DFPS Prevention and Early Intervention (PEI) Division provides services for children in at-risk situations and for the families of those children. PEI contracts for programs with the goal of providing early intervention or prevention of at-risk behavior that leads to child abuse or neglect, delinquency, running away, and truancy. PEI consolidates prevention and early intervention services within the jurisdiction of a single agency in order to avoid fragmentation and duplication of services, and to increase the accountability for the delivery and administration of these services.
HHSC on behalf of the DFPS Prevention and Early Intervention (PEI) Division is soliciting Applications from Applicants that can conduct home assessments, create family service plans and provide short term in-home parenting education using Evidence Based or Promising Practice Programs that are proven to be effective in increasing protective factors for families of children zero (0) to five (5) years old who are identified as at-risk for child abuse and neglect.


    1. Need for Service


Families who have a history of parental rights termination of one or more children due to abuse or neglect or who have had a child die due to abuse or neglect are at a high risk for recidivism for child abuse and neglect. This program is designed to provide services to those families who have this history, and who have recently had a new birth. Services can be provided for families with children from birth to age two (2). In addition, this program may serve foster youth (current and former) who are pregnant, who have recently given birth and are parenting a child up to two (2) years old. This includes teen fathers who are foster youth (current and former). The families must participate on a voluntary basis.
DFPS seeks to Contract with qualified Providers to assist DFPS’s PEI Division in achieving program purpose and objectives by providing Family intervention and prevention services. DFPS does not guarantee any minimum level of utilization or specific number of Referrals. The final decision for use, partial use, and non-use of these services lies within the authority of DFPS.

    1. Service Delivery Area (SDA)


This is a Statewide Procurement. An Applicant may propose to serve one or more counties in a Region or within multiple Regions as their primary SDA. The geographic area to be served consists of DFPS’ Regions 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.


DFPS Regions and Counties closed out as of 03/28/2018

Regions

Counties

1

Lubbock

2

All Counties

3

All Counties

4

Bowie, Marion, Panola, Van Zandt, Smith, Gregg, Hopkins, Harrison, Lamar, Delta, Franklin, Titus Camp, Cass, Upshur, Rusk, Cherokee, Anderson, Wood, Morris, Rains and Henderson

5

Angelina, Hardin, Jasper, Jefferson, Nacogdoches, Newton, Orange, Polk and Tyler

6

All Counties

7

Williamson, Travis, Hays, Blanco, Caldwell, Bell, Coryell, and Lampasas

8

Bexar, Comal, Guadalupe, Atascosa, Wilson, Medina and Bandera

9

All Counties

10

All counties available for enrollment.

11

All Counties




All Regions and Counties that are not listed within the above table are open for applications.









      1. A map of all DFPS regions may be accessed at the following link:

https://www.dfps.state.tx.us/contact_us/map.asp

      1. Applicant may select a secondary SDA that the Applicant is willing to serve and will only receive service authorizations in this area if the SDA has not been identified as a primary or secondary SDA by another Contractor.






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