Provider Enrollment (pen)
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Transition PlanningAt the end of the Contract Term, including Contract Renewal if any, other Contract termination or cancellation, the Contractor shall in good faith and in reasonable cooperation with the Department, aid in transition to any new arrangement or Provider of services. Unless otherwise directed in writing by DFPS, the Contractor will comply with all DFPS service authorizations received through the end date of the Contract. The remainder of the page is intentionally left blank. Utilization and CompensationUtilizationDFPS does not guarantee any minimum level of utilization or specific number of referrals. Utilization rates will vary according to the needs of individual clients and DFPS budgetary allocations. Actual utilization is within the discretion of DFPS. CompensationAvailability of FundsThis Contract depends upon the availability and receipt of State or federal funds that the Department has allocated to this Contract. Contract is contingent upon the continued availability of lawful appropriations by the Texas Legislature. If funds for this Contract become unavailable during any budget period, DFPS may immediately terminate or reduce the amount of this Contract at the discretion of the Department. Contractor will have no right of action against DFPS if DFPS cannot perform its obligations under this Contract as a result of lack of funding for any activities or functions contained within the scope of this Agreement. DFPS does not guarantee funding at any level and may increase or decrease funds at any time during the term of a Contract resulting from this Procurement.Contractor may not use funds received from DFPS to replace any other federal, State, or local source of funds Awarded under any other Contract. Additionally, Contractors may not use DFPS funds as match (in-kind or cash match) for any other funding opportunity (grant application) in which the Awarded Contractor may be participating.Method of PaymentThe Contract resulting from this Procurement will be paid on a combination of fee for service and cost reimbursement methods. Basis of PaymentAttempted Initial Home VisitAn attempted initial home visit (see Section 2.11 of this PEN) that resulted in either no one home, a refusal of services, or a scheduled home visit for the assessment to be conducted will be paid at $75.00 per attempt.If no contact is made on the initial home visit another attempt must be made; however, no more than two attempted initial home visits may be billed per Family. In addition, Contractor must attempt to Contact Family through alternate means, such as phone calls, mail, letter left at residence, and include documentation of such attempts before billing a second attempted home visit.Completed Initial Home Visit with AssessmentThe initial home visit to conduct the Family assessment will be paid at $240 per Family.DFPS recognizes that all assessments cannot be completed in one home visit. An additional visit to complete the assessment will be paid at $155.The assessment must be completed by the second visit.Subsequent Home VisitsAfter the assessment has been conducted, home visits may be billed per family per the dosage noted within the selected Home Visiting program.3.15.2.1.4 Unsuccessful Home VisitsAfter the assessment has been conducted, no more than two (2) attempted visits resulting in the family not being available, may be billed at $60 per visit. These visits are billed as "Unsuccessful Home Visits one (1) and two (2)". Basic Needs Support ServicesBasic needs support services will be paid on a cost-reimbursement basis, with a maximum of $200.00 per Family. (See Section 2.14.3 of this PEN, Basic Needs Support).Up to $75 may be spent on basic needs support services to engage the Family. The remaining funds may be spent based on the outcome of the assessment conducted with the Family, and may be billed during the course of home visitation services.Program Outreach Outreach events will be paid at $75 per event with the maximum attendance of two outreach events per month, no more than 24 events per fiscal year. Mileage and any necessary lodging will be reimbursed as noted in Section 3.15.2.3.1 and Section 3.15.2.3.3. Contractor must provide PEI with documentation on the necessity of lodging prior to reimbursement. Documentation will also be required for all outreach event attendance prior to reimbursement. Acceptance of RatesContractor accepts the method of payment and rates set by Attachment A-2, Fee Schedule. Fee ScheduleContractor will be paid in accordance with Attachment A-2, Fee Schedule with the following additional limitations related to payment: TravelVendor's travel expenses, which include, but may not be limited to, transportation, lodging, meals, and incidental expenses and must comply with DFPS Travel Policy and Uniform Grant Guidance (UGG). Mileage is reimbursed at the State Comptroller Rate.
Per Diem is reimbursed at the DFPS Travel rate for in state and out of state travel. Contract Specific TrainingExpenses for Contract specific training, unless requested by DFPS, are not billable. The Contractor will not receive direct compensation for time spent in training. Contractor cost related to training for their staff with responsibilities under this Contract is included in the rate proposed by and accepted by DFPS. Other Incidental Expenses and Program SuppliesIncidental expenses the Contractor may incur to conduct this program (i.e. client engagement/welcome basket items, printing, postage, etc.), may be reimbursed up to $500 per fiscal year by DFPS. Receipts must be submitted for reimbursement. DFPS will provide translator services to Contractor and reimburse lodging costs incurred while providing HIP services as long as funding is available. Lodging will be paid at the approved GSA rate provided by the Texas Comptroller for In-State Lodging as stated in Section 3.15.2.3.1 of this PEN. Once funds have been depleted, the Contractor is responsible for covering their own hotel expenses and providing translator services to clients as an Incidental Expense. Regulation ComplianceThe Contractor will remain in compliance with 45 CFR Part 74 as applicable, Office of Management and Budget (OMB) Circulars A-133, A-110, A-21, A-87, and A-122 as applicable, the Uniform Grant Management Standards (UGMS) as applicable, and 40 Texas Administrative Code (TAC) §§732.240–256 as applicable. Prompt PaymentSubject to the foregoing, DFPS makes all payments in accordance with the Texas Prompt Payment Act, Government Code, and Chapter 2251. Sufficient ResourcesThe Contractor should expect a two (2) month delay between the time the Contractor incurs costs and the time that DFPS makes payment for those costs. Contractor should maintain a sufficient amount of funds in reserve to account for the delayed DFPS payment, its own cash flow needs and to cover its ongoing operating expenses during the entire term of the Contract including any Contract Renewals. Invoicing ProcessThe Contractor must submit to DFPS a total bill each month in the format prescribed by the Department, and must accept as payment in full the Contracted rate. Instructions for Invoicing DFPSDetailed instructions on the invoicing process and procedures for the HIP Program are located at: http://www.dfps.state.tx.us/PCS/Regional_Contracts/forms.asp No payment whatsoever shall be made under this Contract without the prior submission of detailed, correct Invoices mailed to DFPS PEI Division.Invoice billing statements submitted to DFPS must include:Department pre-bill, signed and dated, reflecting services authorized and delivered;Form 4116X, State of Texas Purchase Voucher;Delivered Services Input, Form 2016, for anyone served but not listed on pre-bill. A separate Form 2016 is required for each month of service when a resubmitted or supplemental claim is being made;HIP Services Expenditure Report, Monthly Mileage Log, Basic Needs Support Receipts, Program Outreach Log, Program Supply Receipts, Monthly Client Activity Log; andAny other supporting documentation requested by the Department.PaymentContractor will not be paid for services provided: Without a Service Authorization from DFPS;Outside the date range authorized in the Service Authorization; orWithout the required monthly report (see Section 2.16.1. of this PEN); andServices rendered where Contractor did not follow requirements noted in Section 2.10.1Due DateThe Contractor must submit a signed and dated Invoice with all required documents by the 5th of the following month reflecting services authorized and delivered. Invoices must be received at the designated DFPS Contract office. Failure to submit Invoices on time may be considered a Contract noncompliance and may be used in evaluating whether to renew or terminate the Contract. .The remainder of the page is intentionally left blank. Directory: PCS PCS -> Bold are the magazine(s) widely read by scientists. This table will be updated as further information arrives. Country PCS -> Ds2BB ds2bb converts National Geodetic Survey Digital Data Sheet Files (dsdata) to National Geodetic Survey Blue Book format PCS -> For immediate release contact: Melanie Senter, Marketing Manager Surry Telephone/Piedmont Communications PCS -> The Impact of Science Centers/Museums on their Surrounding Communities: Summary Report Download 326.28 Kb. Share with your friends:
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