Does the solution provide decentralized delivery confirmation tools (items and services) with approval queues?
A-304
If so, is this functionality available through web-based tools?
A-305
Can the system create and track invoice records from non-accounts payable sources such as student billing and third party systems?
A-306
Does the solution offer departmental access to budget and account information?
A-307
If so, is this functionality available through web-based tools?
A-308
Does the solution offer online (web-based and email-based) notification processes for vendors and clients?
A-309
Does the solution provide methods to locate vendor records based on any subset of ID, name, and address information?
A-310
Does the solution provide methods to locate vendor history detail based on any subset of purchase order, invoice, and check information?
A-311
Does the solution store and track multiple addresses for each vendor?
A-312
If so, are Pay To and Remittance addresses included?
A-313
If so, does the solution provide the ability to choose which address to use?
A-314
Does the solution allow inactive vendors to be marked?
A-315
If so, does the solution provide the ability to purge vendors by aging requirements?
A-316
Does the solution provide integrated check printing tools?
A-317
Does the solution integrate with 3rd party check printing tools?
A-318
If so, which ones?
ID
Required Functionality
Code
Code Explanation
A-319
Does the solution integrate with third party check printers, including those that use micro-ink printing?
A-320
If so, which ones?
A-321
Does the solution allow the use of laser printers to print account payable checks?
A-322
If so, Does the solution support printing of micro-ink routing and account numbers?
A-323
Does the solution provide the ability to print leading asterisks in amount fields on checks?
A-324
Does the solution allow partial payment of purchase orders?
A-325
Does the solution allow zero cost items to be included on purchase orders?
A-326
Does the solution provide approval queues and workflow tools for requisitions?
A-327
If so, does the solution provide the ability to establish workflows to allow the return of requisitions to a department for changes?
A-328
Does the solution provide approval queues and workflow tools for purchase orders and Invoices?
A-329
Does the solution allow department users to see full vendor address information (including ordering address, pay-to address) when entering requisitions or invoices?
A-330
Does the solution provide tools for 1099 processing and printing?
A-331
If so, can sole proprietors’ names be included in vendor records and 1099 printing?
A-332
Does the solution provide access to purchasing/AP documents based on user role?
ID
Required Functionality
Code
Code Explanation
A-333
Does the solution provide access to purchasing/AP documents based on user permission?
A-334
Does the solution provide the ability to enter allow notes and comments in vendor records?
A-335
If so, can existing notes and comments be migrated or imported from external sources?
A-336
Does the solution provide the ability to log information on the individual who creates requisitions and purchase orders?
A-337
If so, is this information visible on the requisitions and purchase orders?
A-338
Does the solution provide the ability to alternate attention and ship-to addresses for printing on requisitions and purchase orders?
A-339
Does the solution provide the ability to display account names and numbers when creating requisitions and purchase orders?
A-340
Does the solution provide security to allow Departments to see only the requisitions and purchase orders they issue?
A-341
Does the solution allow freight to be pro-rated between multiple accounts?
A-342
Does the solution support multiple requisition types for Supplies, Services, Freight, etc.?
A-343
Does the solution allow change orders for purchase orders?
A-344
Does the solution provide the ability to create and save purchase orders without posting them?
A-345
Does the solution provide the ability to revoke or delete purchase orders?
A-346
If so, can these purchase orders be reissued or undeleted?
A-347
Does the solution allow the insertion or deletion of line items in requisitions?
ID
Required Functionality
Code
Code Explanation
A-348
Does the solution allow line item approval or denial of requisition items?
A-349
Does the solution allow the insertion or deletion of line items in purchase orders?
A-350
Does the solution notify users of over-budget accounts during entry?
A-351
Does the solution provide the ability to add invoices without an associated purchase order?
A-352
Does the solution provide the ability to update purchase orders based on associated Invoices?
A-353
Does the solution provide the ability to create purchase orders without an associated requisition?
A-354
In instances where students are vendors, does the solution provide the ability to display the student’s ID number?
A-355
Does the solution support multiple payable addresses per vendor?
A-356
If so, when drafting a requisition or purchase order, does the solution provide the ability for the selection and visibility of different payable addresses in the accounts payable system?
A-357
Does the solution provide the ability to draft requisitions for negative amounts for credit (positive) application?
A-358
If so, can these requisitions go through the same approval process as regular requisitions?
A-359
Does the solution provide the viewing of vendor records without creating a requisition or purchase order?
A-360
Does the solution offer custom fields for additional vendor information, including vendor email addresses?
Does the solution provide the issuance of single checks?
A-365
Does the solution provide the re-issuance of single checks?
A-366
Does the solution provide the issuance of batch checks?
A-367
Does the solution provide the re-issuance of batch checks?
A-368
Does the solution provide the cancellation of single checks?
A-369
Does the solution provide the cancellation of batch checks?
A-370
Does the solution support electronic payments?
A-371
Does the solution provide the printing of multiple checks for the same vendor?
A-372
Does the solution allow non-negotiable checks to be printed?
A-373
Does the solution offer integration with P-Card services?
A-374
Does the solution provide the ability to build and store requisition templates?
A-375
Does the solution provide the ability to build and store purchase order templates?
A-376
Does the solution provide features for departments to build requisition Centers for inter-departmental purchases?
A-377
If so, does the solution offer “Shopping Cart–style” requisition building?
A-378
Does the solution provide features for departments to build requisition centers for approved vendor purchases?
A-379
If so, does the solution offer “shopping cart” style requisition building?
ID
Required Functionality
Code
Code Explanation
A-380
Does the solution allow for integration with HR/Payroll systems to accommodate processing of garnishments, payments to Credit Unions, and allocation of funds to other third parties?
A-381
Does the solution provide the tracking of changes to vendor records by user and date?
A-382
Does the solution provide the ability to “carry over” purchase from one fiscal year to the next?
A-383
Does the solution provide the ability to print the purchase order number when printing the purchase order?
A-384
Does the solution provide the ability to list vendors in alphabetical order?
A-385
Does the solution provide the ability to perform functions with a single sign-on?
A-386
Does the solution provide the ability to create reports with common data elements (check #, date, account #, etc.)?
A-387
Does the solution provide the ability to accept long vendor names without truncating the name?
A-388
If so, how long can the vendor name be?
A-389
Does the solution provide the ability to create reports inclusive of various types of data? (i.e. account number, check number, check date, and check amount)
A-390
Does the solution provide the capability to sort vendor names in alphabetical order?
A-391
Does the solution provide the capability to close a purchase order in the accounts payable process when it is final and money is still available on the purchase order?
