Request for Bid Proposal gc1402

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Facilities Planning Resource Management

ID	Required Functionality	Code	Code Explanation
A-072	Does the solution integrate with HR/Payroll systems to allow for budgeting of approved and unapproved positions? If so, which HR/Payroll systems?
A-073	Does the solution integrate with HR/Payroll systems to manage budgeting of contracted/hourly employees? If so, which HR/Payroll systems?
A-074	Does the solution provide tools to budget for project accounting?
A-075	Does the solution offer multiple levels of detail for budgeting (i.e. line item, category-based, etc.)?
A-076	Does the solution provide tools for position budgeting, including projections of impact on operating budgets?
A-077	Does the solution provide budgeting features to access previous documents and invoices (locally stored and via document imaging)?
A-078	Does the solution provide the ability to require the input of general ledger account numbers in both the general ledger and the budget module or are general ledger account numbers created just once?
A-079	Does the solution provide the ability to input/change figures to analyze different scenarios for budget forecasting? (i.e. impact of X $ tuition increase, impact of % salary increase, etc.)

Chart of Accounts

ID	Required Functionality	Code	Code Explanation
A-080	Does the solution allow for management and modification of the Chart of Accounts?
A-081	Does the solution allow for more than one Chart of Accounts for different fiscal year types—calendar, fiscal, etc.?
ID	Required Functionality	Code	Code Explanation
A-082	Does the solution support more than one instance of the Chart of Accounts on different fiscal years?
A-083	Garrett College maintains separate charts of accounts for multiple Garrett College organizations. Does the solution allow for more than one Chart of Accounts?
A-084	Does the solution allow Garrett College to determine its account number format?
A-084	Does the solution allow Garrett College to add text titles to each account?
A-085	If so, what are the minimum and maximum character limits?
A-086	Does the solution allow access to the Chart of Accounts based on user roles?
A-087	Does the solution allow access to the Chart of Accounts based on user permissions?
A-088	Does the solution allow access to view the Chart of Accounts through web-based tools?
A-089	Does the solution allow access to modify the Chart of Accounts through web-based tools?
A-090	Does the solution fully support fund accounting principles?
A-091	If so, does this support include automatic calculation of due to and due from other funds?

Facilities Planning & Resource Management

ID	Required Functionality	Code	Code Explanation
A-092	Does the solution offer tools for facility planning and resource management?
A-093	If so, does the solution support multiple campuses?
ID	Required Functionality	Code	Code Explanation
A-094	If so, does the solution utilize user roles and user permissions?
A-095	Does the solution provide tools for facility scheduling?
A-096	If so, does the solution support multiple campuses?
A-097	If No, does the solution integrate with third party scheduling packages? Please identify.
A-098	Does the solution offer the ability to track and report on Facility Utilization?
A-099	Does the solution provide tools for facility capacity projections?
A-100	Does the solution provide tools to facilitate inventory and assessment of facilities?
A-101	Does the solution provide tools to track room function by HEGIS codes?
A-102	Does the solution provide tools to track facility utility costs?
A-103	Does the solution provide tools to forecast operational costs for facilities?
A-104	Does the solution provide tools to schedule and report on resources?
A-105	Does the solution provide tools to facilitate inventory and assessment of resources?
A-106	Does the solution provide tools to forecast operational costs for resources?
A-107	Does the solution offer the ability to designate multiple funding sources for multiple planning projects?
A-108	Does the solution offer the ability to designate multiple funding sources for single planning projects?
A-109	Does the solution offer the ability to process change orders via Accounts Payable and Accounts Receivable?
ID	Required Functionality	Code	Code Explanation
A-110	Does the solution provide fields for project descriptions?
A-111	Does the solution track multiple contracts in a given planning project?
A-112	If so, does the solution track completion percentages and milestones?
A-113	Does the solution allow planning projects to cross fiscal years?

General Ledger

ID	Required Functionality	Code	Code Explanation
A-114	Does the solution offer real-time posting and processing?
A-115	Does the solution offer batch posting and processing?
A-116	Does the solution provide mechanisms to support separate business units?
A-117	Does the solution provide mechanisms and workflows for decentralized journal entries?
A-118	Does the solution provide support for approval queues for journal entries?
A-119	Does the solution allow changes in journal entry line item descriptions?
A-120	Does the solution allow recurring journal entries?
A-121	If so, does the solution provide the ability to schedule the posting of entries automatically?
A-122	Does the solution provide the ability to automate the numbering of journal entries?
A-123	Does the solution allow the use of wild card accounts for journal entry posting?

ID	Required Functionality	Code	Code Explanation
A-124	Does the solution provide text fields for comments on journal entries?
A-125	If so, what are the text limits?
A-126	Does the solution allow saving a journal entry without posting it?
A-127	Does the solution provide cash receipt systems and journals for clubs, organizations, and other miscellaneous revenue?
A-128	Does the solution support funds and accounts with different fiscal years (i.e. school fiscal year, calendar year, etc.)?
A-129	Does the solution provide the ability to export data from Microsoft Excel?
A-130	Does the solution allow provide the ability to import data into Microsoft Excel?
A-131	Does the solution support online bank reconciliation processes?
A-132	If so, does the solution allow for the downloading of cleared check registers?
A-133	If so, does the solution provide tools to reconcile cash and checking accounts?
A-134	Does the solution provide tools to track outstanding checks?
A-135	Does the solution provide “positive pay” tools to provide banks with information on checks that were prepared?
A-136	Does the solution integrate with student billing systems, including third party student billing systems?
A-137	If so, does the solution provide tools to process student refunds via accounts payable system?
A-138	Does the solution provide tools to monitor and review cash flow?
ID	Required Functionality	Code	Code Explanation
A-139	If so, are these tools available through a web-based interface?
A-140	Does the solution provide tools to manage account reconciliation?
A-141	If so, are these tools available through a web-based interface?
A-142	Does the solution offer the ability to review budget information for all account objects?
A-143	Does the solution offer integration with Intelli-Check?
A-144	Does the solution provide the ability to close specific periods within a given fiscal year?
A-145	If so, are workflows available to allow specific user roles or users to reopen and modify closed periods?
A-146	Does the solution provide automatic GASB 34/35 adjustments?
A-147	Does the solution provide automatic GASB reporting?
A-148	Does the solution provide a prescribed General Ledger account number format?
A-149	If so, what is it?
A-143	Does the solution provide support for multiple bank accounts?

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