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TABLE OF CONTENTS

TABLE OF CONTENTS
Section #

  1. Organization and Administration




  1. Contracts, Payroll, & Employee Hiring




  1. Sportsmanship & Coaches Conduct




  1. Checklists & Certification Programs




  1. Housing




  1. Admissions




  1. Financial Aid




  1. Budgets




  1. Scheduling – IN PROGRESS




  1. Travel Arrangements




  1. Facility Policies & Coaches Required Policies




  1. Game Manager Checklist




  1. Playing & Practice Seasons




  1. Compliance




    1. Compliance Forms Index




  1. Student-Athlete Welfare




  1. Sports Information & External Relations




  1. Sports Medicine


SECTION 1

ORGANIZATION

&

ADMINISTRATION


INTRODUCTION
This Policy and Procedures Manual is for use by members of the Department of Athletics, its administrators, coaches and sports medicine staff.

All employees of the university are required to adhere to all established policies and procedures relating to the NCAA and Niagara University.


Should there be any questions, please do not hesitate to contact any one of us.
Ed McLaughlin, Director of Athletics

Theresa Berg, Associate Athletic Director/SWA

James P. Herrmann, Associate Athletic Director-External Affairs

William J. Morris, Associate Athletic Director - Compliance and Administration

John Munro, Assistant Athletic Director - Sports Medicine

ATHLETIC DEPARTMENT

MISSION STATEMENT
As an integral part of the Niagara University community, the athletics program strives

to create an environment that challenges student-athletes to reach their full academic and athletics potential.


The conduct of the program reflects the core values of the university’s Vincentian mission in its emphasis on the intellectual, personal and spiritual growth of the student-athletes.
Critical character values, including a strong work ethic, leadership, teamwork, sportsmanship, fairness and service are actively promoted among the student-athletes.
The program is intended to provide esprit de corps among the student body and offer a rallying point for the campus, alumni, and community.
Consistent with the university policy and its Catholic mission, the athletics program does not discriminate against any individual in educational or employment opportunities because of race, gender, age, national origin, religious preference, sexual orientation, status as a veteran, or disability.

1) TIER 1 SPORTS (Men’s/Women’s Basketball, Men’s/Women’s Ice Hockey)

Goals

National recognition with sport competing for regular postseason opportunities. Competes for a conference title every year. Full NCAA schedule. Winning record (losing season an exception) consistent over a period of years. Be regionally ranked. Play in the NCAA Tournament.


Grants in Aid

Funded to the maximum allowable NCAA limit.



Number of Coaches and Salaries

Maximum allowed by NCAA. Competitive with top conference schools and selected nationally-competitive programs. Program stability and retention of coaching staff.


Operating Budget

Sufficient to schedule national competition, recruit intensely with emphasis regionally, and occasionally on national and international level.



Scheduling

Conference schedule (basketball, ice hockey), plus regional and national ranked teams/or other opponents for spectator interest, strength of schedule, and financial considerations.


Recruiting

Funded for strong recruiting program. Competition and practice facilities should be among best in conference.


Marketing/Promotions/Media

Emphasis - has the highest priority.

Consistent regional, national recognition and visibility, (e.g. rankings, media and spectator interest, All-Americans, coaching honors, prestigious tournaments, etc.)

2) TIER 2 SPORTS (Men’s/Women’s Soccer, Women’s Lacrosse, Softball)
Goals

Competitive within the conference, consistently finishing within the top four in conference competition. Win two conference championships annually. Regular conference championship appearances. Winning record (losing season an exception) – consistent over a period of years.


Grants in Aid

Funded at the MAAC required level of sport scholarship allocation or a higher limit set by the Department of Athletics. Combined athletic and academic merit awards to total the cost of tuition and room (men’s/women’s soccer, softball). Two full tuition student-athletes per program (women’s lacrosse). Rest of roster at ¾ tuition limit.




Number of Coaches and Salaries

Work toward full-time head coaches with two part-time assistant coaches. Stability in coaching personnel.


Operating Budgets

Sufficient to schedule strong regional schedule.


Scheduling

Conference and regionally ranked teams.



Recruiting

Recruit regionally, with strong local emphasis. Competition and practice facilities should be in top half of conference.


Marketing/Promotions/Media

Emphasis on selected and special events. Occasional regional and national recognition (e.g. rankings, all-Americans, all-conference, coaching honors, etc.)



3) TIER 3A SPORTS (Baseball, Volleyball, Men’s/Women’s Swimming&Diving)

Goals

Program operates at mid-point of the conference, has full rosters and challenges for the conference title at least once every four years.



Grants in Aid

Combined athletic and academic merit awards to total the cost of tuition and room (baseball, volleyball). Two full tuition student-athletes per program (women’s swimming & diving). Rest of roster and programs at ¾ tuition limit.


Number of Coaches and Salaries

Prefer head coaches that are full-time employees with related athletics responsibilities particularly for large roster programs. Work toward head coaches as full-time employees. One part-time assistant coach.


Operating Budgets

Sufficient to schedule conference contests along with limited regional competition.


Scheduling

Schedule three contests over NCAA minimum requirement. Schedule in-state or comparable geographic competition with a few regionally-ranked teams. Local non-conference opponents.


Recruiting

Recruit with emphasis locally. Strong initial academic profiles. Program stability in recruiting, academics and graduation rates.


Facilities

Competition and practice facilities should be at mid-point of conference and exceed local high school facilities.


Marketing/Promotions/Media

Limited - emphasis for special events




  1. TIER 3 SPORTS (Men’s/Women’s Cross Country, Men’s/Women’s Tennis, Men’s/Women’s Golf)


Goals

Program operates at one event above NCAA minimum scheduling requirement. Maintain full rosters.


Grants in Aid

Combined athletic and academic merit awards to total the cost of tuition and room (women’s tennis). Rest of the programs at ¾ tuition limit.



Number of Coaches and Salaries

Part-time positions.


Operating Budgets

Sufficient to schedule required contests.


Scheduling

One contest over NCAA required minimum.


Recruiting

Recruit with emphasis locally. Strong initial academic profiles.


Facilities

Competition and practice facilities should be at mid-point of conference and exceed local high school facilities.



Marketing/Promotions/Media

Limited - emphasis for special events.



STAFF DIRECTORY

Please click on link for updated listings. http://www.purpleeagles.com/staffdirectory/


All phone numbers begin with 286, unless otherwise stated. When using a campus phone, use the extension listed.
Athletic Administration Phone/Extension
Director of Athletics-Ed McLaughlin…….…………………………….. 8601

Associate Athletic Director/SWA-Theresa Berg………………………… 8603

Associate Athletic Director-External Affairs-James Herrmann……….… 8607

Associate Athletic Director-Compliance-William Morris……………… 8602

Assistant Operations Manager-Daniel O’Brien………………………… 8627

Director of Athletic Communications-Kevin Carver…………………... 8586

Ticket Coordinator-Julie Moses………………………………………… 8494

Athletic Secretary-Mary Matiash ……………………………………… 8600

Faculty Athletic Representative (FAR)-Dr.John Stranges……………… 8471

Academic Counselor for Student-athletes-Dan Venuto………………… 8154

Major Gifts Officer for Athletics-Peter Sinagra………………………… 8698
Sports Medicine Staff
Training Room (Upper Level Gallagher Center)………………………… 8616

Training Room (Kiernan Center)………………………………………… 8615

Training Room (Dwyer Arena)…………………………………………. 8642

Assistant Athletic Director-Sports Medicine/Head Trainer-John Munro... 8615

Assistant. Trainer-Scott Mastrobatista………..……………………………. 8642

Assistant. Trainer-David Vasquez………………………………………… 8744

Assistant Trainer-Carol Becker………………..……………………………. 8612

Grad. Asst. Trainer-TBD……………………………….……………..…... 8616

Strength & Conditioning Coach-Matt Diegelmann……………………….. 8476

Weight Room (Kiernan Center)………………………………………….. 6003

Kiernan Gym (Kiernan Center)…………………………………………… 8055
Coaching Staff Women’s Teams Phone/Extension
Head Basketball Coach-Kendra Faustin……………………………….. 8618

Associate. Basketball Coach-Katie Murphy..…………………………... 8619

Assistant Basketball Coach-Usha Gilmore….…………..………………. 8657

Assistant Basketball Coach-Brittany Holterman………………………… 8621

Basketball Secretary-Carolyn Neumann………………………………... 8605

Head Cheerleading Coach-Erin Bailey….. ……………….…………….. 8600

Cross Country Coach-Thomas Mulhern ………………………………… 8644

Assistant Cross Country Coach-Michelle Fox…..………………………. 8644

Head Golf Coach-Bob O’Malley………………………………………… 8600

Coaching Staff Women’s Team-Cont’d.

Head Ice Hockey Coach-Chris MacKenzie…………………………….. 8218

Assistant Ice Hockey Coach-Josh Sciba……………….……………….. 8757

Assistant Ice Hockey Coach-Shivaun Siegl..…………………………… 8781

Ice Hockey Secretary-Marianne DiMizio………………………………. 8780

Head Lacrosse Coach-Mike Mansour …………..……………………… 7365

Head Soccer Coach- Peter Veltri…..…………………………………… 8617

Head Softball Coach-Al Dirschberger…………………………………. 8662

Head Swimming Coach-Benjamin Nigro.……………………………… 8053

Assistant Swimming/Head Diving Coach-Brooke Nigro………………. 8053

Head Tennis Coach-Paul Calkins………………………………………. 8641

Head Volleyball Coach-Susan Clements.………..……………………… 8540

Assistant Volleyball Coach-Kara Hellmann……………………………. 8224
Men’s Teams:
Head Baseball Coach-Rob McCoy…..………………………………… 7361

Assistant Baseball Coach-Dan Cevette………………………………… 7361

Head Basketball Coach-Joe Mihalich………………………………….. 8604

Assistant Basketball Coach-Akbar Waheed..………….……………….. 8611

Assistant Basketball Coach-Luke Dobrich……………………………… 8608

Assistant Basketball Coach-Phil Martelli, Jr.…………………………… 8606

Basketball Secretary-Carolyn Neumann………………………………... 8605

Head Cross Country Coach-Thomas Mulhern ………………………….. 8644

Assistant Cross Country Coach-Michelle Fox…………………………. 8644

Head Golf Coach-Kevin Miller……..…………………………………… 8318

Head Ice Hockey Coach-David Burkholder…………….………………. 8239

Associate Ice Hockey Coach-Tim Madsen………………………………. 8620

Assistant Ice Hockey Coach-Greg Gardner….………………………….. 8758

Ice Hockey Secretary-Marianne DiMizio………………………………. 8780

Head Soccer Coach-Dermot McGrane…………………………………. 8661

Head Swimming Coach-Benjamin Nigro……………………………….. 8053

Assistant Swimming/Head Diving Coach-Brooke Nigro………………. 8053

Head Tennis Coach-Anthony Nguyen………………………………………... 8600


TELEPHONE DIRECTORY
Student Services Phone/Extension
Admissions Liaison-TBD…………………………………………… 8712

Athletic Insurance Claims (Alumni Hall)…….………………………….. 8345

Student Accounts (Lower Level Gallagher Center)……………………... 8378

Campus Bookstore (Butler Building)……………………………………. 8370

Campus Information (Campus Safety)…………………………………. 8111

Campus Ministry Center (LLGC)……………………………………….. 8400

Campus Safety…………..………………………………………………. 8111

Career Development (LL Seton)………………………………………… 8500

Counseling & Advisement Services (LL Seton)………………………… 8536

Dining Services (Clet Hall)……………………………………………… 8394

Financial Aid (LLGC)…………………………………………………… 8673

Health Services (Butler Building)……………………………………….. 8390

Identification Cards (IT, St. Vincent’s Hall)…….……………………… 7310

Library…………………………………………………………………… 8000,8001

Learning Center (Seton)…………………………………………………. 8072

Niagara Index Newspaper (LLGC)……………………………………… 8542

Post Office (Marian House)……………………………………………... 8070

Records Office(LLGC)………………………………………………….. 8730

Student Government (LLGC)……………………………………………. 6349

Student Loan Office (LLGC)……………………………………………. 8300

University Housing (O’Shea)…………………………………………… 8100

WRNU Radio Station (Alumni)…………………………………………. 8655







SECTION 2

CONTRACTS, PAYROLL

&

EMPLOYEE HIRING

CONTRACTS/LETTER OF APPOINTMENT
All full and part-time head coaches, full and part-time assistant coaches and full and part-time athletic administrative personnel will receive letters of appointment from the Office of Human Resources and the Department of Athletics.
Head Coaches of Tier One teams receive contracts signed by the President of the University and the Director of Athletics.
Regardless of point of origin, all contracts and letters of appointment will specify terms of compensation, benefits, duration, and compliance with NCAA, conference, university and athletic department rules as terms of employment.

VOLUNTEER COACHES

In an effort to track all volunteers on campus, head coaches should have volunteer coaches complete a job application (Available in the Athletic Office). If they are volunteering to drive, license clearance is required. A license check form can be obtained at http://www.niagara.edu/bs/documents/MVRReleaseForm.pdf



Whether they are compensated or not, they are viewed as representatives of the University and need to meet the standards in place for paid employees since the University is liable for any wrongdoing where this individual is responsible. If you have any questions or concerns, please contact your sport administrator or Human Resources at ext. 8690.
JOB OPENING PLAN
While every job opening is unique, each hiring manager within athletics should follow university hiring and affirmative action policies, plus develop strategies to build a diverse pool of candidates for the position. We are committed to developing a diverse athletics staff.
Give plenty of thought to the minimum job qualifications. Niagara University has traditionally required a bachelor’s degree for full-time head coaches and full-time administration positions. Bachelor degrees have been preferred for part-time head coaches and assistant coach positions. Be specific on years of experience and/or years of playing at a college or professional level.
The number of steps the hiring manager personally takes to build the applicant pool is a primary key for building diversity. Below are suggestions:



  1. Full-time administrative and coaching positions should be advertised in the NCAA News, on-line edition, and in the Buffalo News.

  2. Part-time jobs should be advertised in the Niagara Gazette and Buffalo News.

  3. Special thought should be given to advertising the job in at least one media source that targets an important minority group. Options include:

    1. NACWAA (National Association of Collegiate Women Athletics Administrators) website.

    2. Black Coaches Association website. (Free posting provided by the MAAC Conference.

    3. Challenger – Buffalo-based minority newspaper

  4. Advertise on industry specific web sites.

    1. Laxpower.com or IWLCA.com

    2. College Swimming Coaches Association of America

    3. National Soccer Coaches Association of America

    4. Women’s Basketball Coaches Association

    5. American Baseball Coaches Association

    6. AthleticLink.com

    7. American Volleyball Coaches Association(AVCA.org)

  5. Fax or e-mail the advertisement to appropriate local colleges. The athletics office has a master list of fax numbers that includes the MAAC schools and other Division I and II colleges within four hours of campus.

  6. For administrative positions, fax the job announcement to the sports administration program at:

    1. Canisius

    2. Medaille

    3. Robert Morris

    4. St. John’s

    5. Winston-Salem State.

Also, send it to the minority enhancement contact at the NCAA.

  1. Contact via phone or other direct communication with programs that might have interested applicants, stressing your interest in developing a diverse candidate pool.

  2. Meet with your affirmative action officer to discuss minority targets for the position and to determine if he or she can suggest any other steps to identify minority candidates.

  3. If you have minority targets required, you should be interviewing the top minority or top female candidate as appropriate.



Department of Athletics Employee Payment Schedule




Full-Time Head Coaches and Assistants (Salaried)
Payment is scheduled for all coaches on the 15th and last day of each month.


Fall Sports Winter Sports Spring Sports


Men’s Basketball Baseball

Women’s Basketball

Men’s Soccer Men’s Ice Hockey

Women’s Soccer Women’s Ice Hockey

Volleyball Men’s Swimming Women’s Swimming
Part-Time Head Coaches
Payment is scheduled for all coaches on the 15th and last day of each month of your declared work schedule.


Fall Sports Winter Sports Spring Sports


M & W Cross Country M&W Golf

Lacrosse


Softball

Men’s Tennis

Women’s Tennis
Part-Time Assistants
Payment is scheduled for all coaches on the 15th and last day of each month of your declared work schedule.


Fall Sports Winter Sports Spring Sports


M & W Cross Country (Asst.) Baseball (Asst.)

Men’s Soccer (Asst.) Women’s Lacrosse (Asst.)

Women’s Soccer (Asst.) Softball(Asst.)

Volleyball (Asst.) M & W Swimming (Asst.) Men’s Tennis (Asst.)

Diving Coach Women’s Tennis (Asst.)

NIAGARA UNIVERSITY DEPARTMENT OF ATHLETICS

COACHES OUTSIDE INCOME AGREEMENT FORM

Academic Year: ___________________ Name: _______________________

All coaches and Department of Athletics staff members must receive annual written approval from Niagara’s CEO to:


    1. RECEIVE all athletically-related income and benefits from sources outside of Niagara University.




    1. USE directly or by implication Niagara University’s name or logo in the endorsement of any commercial products or services for personal gain.




    1. ACCEPT outside compensation or gratuities from a shoe apparel or equipment manufacturer in exchange for use of such merchandise during practice or competition.

___ Check here if no outside income will be earned for the current academic year. Sign the bottom of this document and return it to the Associate Athletic Director - Compliance.


ATHLETICALLY-RELATED INCOME
Source Income
1. Speaking Engagements _____________________

2. Salary Supplement (from outside the

Department of Athletics) _____________________

  1. Endorsement or consultation contracts

    1. Athletics shoes _____________________




    1. Apparel _____________________




    1. Equipment _____________________


4. Television appearances or commercials _____________________
5. Radio appearances or commercials _____________________
6. Income from corporations in exchange for

charitable work _____________________
7. Annuities _____________________
8. Sports camps and clinics _____________________
9. Housing benefits _____________________
10. Country-club membership _____________________
11. Complimentary ticket sales _____________________
12. Other (please specify): _____________________
________________________________________ ______________________
I hereby certify that I am in compliance with all NCAA, conference and institutional regulations governing outside income. I will notify the CEO of any new information or sources of income that may affect this agreement.


____________________________ ___________________

Coach’s Signature Date
____________________________ ___________________

Director of Athletics’ Signature Date
____________________________ ___________________

CEO Signature Date


SECTION 3

SPORTSMANSHIP

&

COACHES CONDUCT


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