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- Activities during Official Visits
- TRANSFER TO ANOTHER INSTITUTION
Screening of Recruits
Activities during Official Visits
Inappropriate activities:
Appropriate activities:
Administration and Education NU will take the following steps in administering the Official/Unofficial Visit Policy:
Oversight, Monitoring, and Enforcement While the control of the Athletics program rests with the President, Vice President, and Director of Athletics, others at the University have important roles to play in preventing and reporting recruiting abuses.
In case of potential NCAA infractions, institutional investigative and enforcement policies will be followed, including informing the Faculty Athletics Representative, Vice President, and President. If circumstances warrant further action, appropriate campus and/or law enforcement authorities will be informed. If as a result of investigations it is determined that a violation(s) occurred, swift and appropriate action will be taken along with a self-report of the violation(s) submitted to the conference and/or the NCAA. An annual report of all recruiting violations shall be filed with the Metro Atlantic Athletic Conference.
Unofficial Visits:
Any person aware of impermissible recruiting activity identified in this policy or as regulated by the NCAA should contact the Assistant Athletic Director – Compliance immediately. Failure to report impermissible activity may place the individual(s) aware and/or involved in impermissible recruiting activity and the institution in a position of violation of NCAA Bylaws. This policy has been reviewed and approved by Niagara University President, Rev. Joseph L. Levesque, C.M. SECTION III Transfer Student-athletes To/From Niagara University PURPOSE: To monitor recruiting of transfer student-athletes to ensure compliance with NCAA Bylaw 13.1.1.3. PROCEDURE: All coaches are required to ask the Compliance Office to submit a Permission to Contact request prior to making recruiting contact with a student-athlete from another institution. TIMELINE: Permission to Contact requests are made on an as-needed basis. TRANSFER TO ANOTHER INSTITUTIONIf a student-athlete desires to explore the possibility of transferring to another institution, the student-athlete must follow a certain procedure. The student-athlete must first consult his or her respective head coach. Student-athletes who request a transfer will be viewed as voluntarily withdrawing from their respective team and will be required to fill out and sign a voluntary withdrawal from intercollegiate athletics form. No student-athlete will be permitted to contact any other MAAC Institutions, SUNY at Buffalo, or St. Bonaventure University. After the student-athlete meets with the head coach, the student-athlete will then need to contact the Associate AD - Compliance Services, William Morris, (AADCS). The AADCS will then either confirm the release with the head coach and expedite the release or schedule a meeting with the Director of Athletics, AADCS, and the student-athlete to discuss the reasons for transfer and go over the department’s decision to/not to permit you to contact other institutions. If Niagara University decides not to permit a student-athlete to contact other institutions, a letter will be sent to the student-athlete which states that the student-athlete will have an opportunity to appeal such a decision. At that point the student-athlete will be directed to contact the chair of the Transfer Appeal Committee (TAC) (Dean of Student Affairs, Joe Cuda) to appeal the decision. The chair of the TAC will then schedule a hearing with the TAC, the student-athlete, and the head coach. After such a hearing, the decision will be final. The NCAA leaves the final decision for transfer with the institution and will not accept appeals to transfer if denied by the institution. Transfer Eligibility PURPOSE: To ensure transfer student-athletes meet the NCAA Eligibility requirements of Bylaw 14. PROCEDURE: To practice or compete at Niagara University, all incoming transfer student- student-athletes are required to be certified for continuing eligibility as having met NCAA progress towards-degree requirements. The Associate Athletic Director - Compliance oversees this certification through the following process:
SECTION IV Student-Athlete Eligibility Forms PURPOSE: To ensure student-athletes have completed all of their required NCAA, conference, and institutional paperwork prior to their practicing or competing for Niagara University, as per the requirements of NCAA Bylaw 14.1.3. PROCEDURE: All student-athletes are required to complete and submit to the Compliance Office the following paperwork prior to their being permitted to practice or compete for Niagara University: 1) Niagara University Code of Conduct, 2) Student-Athlete Eligibility and Information sheet, 3) Student-Athlete Misconduct Release Form, 4) MAAC Sportsmanship Statement, 5) Niagara University Authorization for Release of Information Form, 6) NCAA Disclosure of Public Health Information Consent, 7) Niagara University Drug Education and Testing Informed Consent and Liability Form, 8) Niagara University Drug Education and Testing Authorization for Release of Information and Records Form, 9) Niagara University Drug Education and Testing Authorization for Release of Medical Information and records Form, 10) NCAA Student-Athlete Statement, and 11) NCAA Student-Athlete Drug Testing Consent. TIMELINE: The above paperwork must be completed and submitted to the Compliance Office prior to the first date of practice for each team. RESULT: If a student-athlete has not submitted the above paperwork to the Compliance Office by the listed deadline, he/she may not be eligible to practice or compete with his/her team. ADDITIONAL NOTES: At all times, it is possible to know what forms your student-athletes have completed. Coaches may have access to this information through the Compliance Assistant Internet ( CAi) by asking the Associate Athletic Director - Compliance to grant you permission. SECTION V NCAA Eligibility Center Initial Eligibility-Academics PURPOSE: To monitor initial-eligibility status to ensure student-athletes have satisfied the requirements of NCAA Bylaw 14.3.1. PROCEDURE: All student-athletes must be certified as qualifiers by the NCAA Eligibility Center and the Associate Athletic Director - Compliance prior to their being permitted to compete on any athletic team for Niagara University. To ensure there are no delays in initial-eligibility certification review, coaches are to submit a prospects social security number or eligibility center ID to the Associate Athletic Director - Compliance at the earliest possible date. TIMELINE: Beginning in June, the Associate Athletic Director - Compliance submits NCAA Eligibility Center updates to coaches on a weekly basis. These updates continue throughout the summer, or until all prospective student-athletes in a given sport have achieved initial eligibility certification. Please note: Recruited student-athletes have 14 days from the date of their first practice with a Niagara athletic team to achieve initial-eligibility certification. If initial-eligibility certification has not been achieved by the end of this 14-day grace period, a recruited student-athlete must be withheld from all activities with the team until initial-eligibility certification is achieved. Non-recruited student-athletes have 45 days from the date of their first practice with a Niagara athletic team to achieve initial-eligibility certification. If initial-eligibility certification has not been achieved by the end of this 45-day grace period, a non-recruited student-athlete must be withheld from all activities with the team until initial-eligibility certification is achieved. RESULT: If a student-athlete is deemed a non-qualifier by the NCAA Eligibility Center, the student-athlete is not permitted to practice, compete, or receive athletic aid with any Niagara athletic team for his/her first year of enrollment at Niagara. Initial-Eligibility-Amateurism PURPOSE: To monitor amateurism status to ensure student-athletes meet the requirements of NCAA Bylaw 12.1.1. PROCEDURE: All student-athletes must be certified as amateurs by the NCAA Eligibility Center and the Associate Athletic Director - Compliance prior to their being permitted to compete on any athletic team for Niagara University. To ensure there are no delays in amateurism certification review, coaches are to submit a prospects social security number or eligibility center ID to the Associate Athletic Director - Compliance at the earliest possible date. TIMELINE: Beginning in June, the Associate Athletic Director - Compliance submits NCAA Eligibility Center updates to coaches on a weekly basis. These updates continue throughout the summer, or until all prospective student-athletes in a given sport have achieved initial eligibility certification. Please note: Recruited student-athletes have 14 days from the date of their first practice with a Niagara athletic team to achieve initial-eligibility certification. If initial-eligibility certification has not been achieved by the end of this 14-day grace period, a recruited student-athlete must be withheld from all activities with the team until initial-eligibility certification is achieved. Non-recruited student-athletes have 45 days from the date of their first practice with a Niagara athletic team to achieve initial-eligibility certification. If initial-eligibility certification has not been achieved by the end of this 45-day grace period, a non-recruited student-athlete must be withheld from all activities with the team until initial-eligibility certification is achieved. RESULT: If a student-athlete is deemed a non-qualifier by the NCAA Eligibility Center, the student-athlete is not permitted to practice, compete, or receive athletic aid with any Niagara athletic team for his/her first year of enrollment at Niagara University. SECTION VI Continuing Eligibility PURPOSE: To monitor continuing eligibility status to ensure student-athletes are meeting the requirements of NCAA Bylaw 14.4. PROCEDURE: All non-freshman student-athletes, including transfers, are certified twice annually by the Deans’ Offices, Records Office, and the Associate Athletic Director - Compliance to ensure they meet NCAA progress-towards-degree requirements. TIMELINE: Student-athletes are initially certified in the fall in advance of their first competition. At this time, the Deans’ Offices, Records Office, and the Associate Athletic Director - Compliance jointly work together to produce squad lists for each team. These lists must be signed by each head coach, the Financial Aid Office, the Associate Athletic Director - Compliance, and the Director of Athletics prior to the team’s first competition. In the spring, following the receipt of fall semester grades, all student-athletes are certified a second time. Appropriately, any necessary updates to squad lists are made at this time, and coaches will be informed by the Associate Athletic Director - Compliance of any changes in a given student-athlete’s eligibility status. SECTION VII International Student-athletes PURPOSE: To qualify international student-athletes for intercollegiate practice or competition, as per the requirements of NCAA Bylaw 14.5.1 PROCEDURE: All international student-athletes are required to complete the International Student-Athlete Amateurism Certification form. Coaches are requested to make this form available to all international prospective student-athletes at the earliest possible date in order for amateurism certification to be completed in a timely manner. This form is available online on the Niagara University Athletic Department Compliance website as well as the NCAA website. ACTION: If an international student-athlete is determined to not be an amateur by the Associate Athletic Director - Compliance and the NCAA Eligibility Center, the student-athlete will not be permitted to compete in intercollegiate athletics at Niagara University. SECTION VIII National Letter of Intent (NLI) PURPOSE: To ensure the National Letter of Intent guidelines are followed, as per the requirements of the outline of the program. PROCEDURE: All coaches are expected work with the Compliance Office for the distribution of all NLI’s. All NLI’s will be sent directly from the Compliance Office. Coaches are expected to tell the Associate Athletic Director - Compliance to whom an NLI should be sent. Niagara University must have a copy of the students’ transcripts, SAT/ACT scores, the student must be registered with the NCAA Eligibility Center, and the student must be placed on the institutional request list (IRL) before an NLI will be mailed. NLI’s can be express delivered at the coaches discretion. PLEASE NOTE: An NLI will only be valid if there is an athletic scholarship offer that accompanies the NLI. An announcement of NLI signing will only be released after the prospect has been admitted to Niagara University through the normal admissions process. There will be NO press releases until a PSA has been admitted. TIMELINE: Please refer to the NLI website (http://www.national-letter.org) for upcoming NLI signing periods and plan accordingly. The NLI letter itself is also available for download at the above website. SECTION IX NCAA Special Assistance Fund PURPOSE: To ensure the NCAA Special Assistance Funs is being utilized in the most efficient manner. PROCEDURE: The Associate Athletic Director - Compliance is responsible for contacting all coaches at the beginning of the academic year with the names of student-athletes who qualify to utilize the Special Assistance Fund. Student-athletes should complete and return the appropriate paperwork to the Compliance Office in the Gallagher Center in order to receive reimbursement for the Special Assistance Fund through the MAAC. Student-athletes can receive up to $500 in clothing reimbursement in a given year. TIMELINE: On-going throughout the year. SECTION X Roster Adjustments PURPOSE: To ensure squad lists retain their accuracy throughout the year, as per the requirements of NCAA Bylaw 30.14. PROCEDURE: In order to add/drop a student-athlete from a team, coaches must complete a Squad List Addition or Deletion form and submit this form to the Compliance Office. The Associate Athletic Director - Compliance is then responsible for adjusting the student-athlete’s roster status on all squad lists and rosters. Note: If a given student-athlete is on athletic aid, both the student-athlete and the coach must also complete a Voluntary Withdrawal form and submit this form to the Compliance Office in order for the student-athlete’s roster status to be adjusted. TIMELINE: Squad List Addition or Deletion forms must be completed and submitted to the Compliance Office immediately when a roster update occurs, as roster adjustments must in turn be communicated by the Compliance Office to Financial Aid, the Record’s Office, and Athletic Communications. Additionally, Voluntary Withdrawal forms must also be completed immediately, particularly in cases where athletic aid reallocation is being considered. SECTION XI Walk-On Student-athletes PURPOSE: To ensure walk-on student-athletes satisfy departmental requirements prior to their being certified for practice and competition, as per the requirements of NCAA Bylaw 14. PROCEDURE: Walk-on student-athletes must complete and submit to the Compliance Office the Walk-On Clearance form and all Student-Athlete Eligibility forms prior to their practicing or competing with a team. TIMELINE: All forms will be completed on an as-needed basis, but must be on file with the Compliance Office prior to a student-athlete being eligible to practice or compete with a team. SECTION XII Participation History PURPOSE: To accurately record student-athlete participation history for use in preparing waiver requests and the APR report, as per departmental requirements. PROCEDURE: Coaches must complete and submit to the Compliance Office the Participation Record form. This form should include the names of all student-athletes on the team in a given year, and list all competitions in which those student-athletes participated, including in the non-traditional season. TIMELINE: Participation Record forms must be completed and submitted to the Compliance Office by July 1 following the academic year. SECTION XIII Secondary and Major Violation Reporting In accordance with NCAA rules and regulations, all suspected or alleged violations of NCAA rules, whether they be secondary or major, shall be investigated. At no time shall any rules violation (secondary or major) go unreported to the Associate Athletic Director - Compliance. If the Associate Athletic Director - Compliance determines that a violation has occurred, the violation will be reported to the NCAA national office and/or appropriate conference officials.
The Associate Athletic Director - Compliance shall determine that a violation occurred whenever the preponderance of the evidence, considered as a whole, establishes the occurrence of the violation. It shall be the responsibility of the Associate Athletic Director - Compliance to determine what weight and credibility will be given to it. Penalties and/or corrective actions will be implemented. If institutional staff members are directly or indirectly involved in an intentional or unintentional rules violation, the Director of Athletics will meet with the individual to discuss continued employment status. The Director of Athletics will have the discretion to take any further action. Letters of admonishment or reprimand for secondary violations will be sent by the Director of Athletics to those employees involved in a secondary violation.
Once the preliminary investigation has been completed, the Associate Athletic Director - Compliance will determine whether or not the violation is “secondary” in nature. If the violation is classified as a secondary infraction, the Associate Athletic Director - Compliance will process the violation self-report. If the violation is considered to be “major”, by definition of NCAA Bylaw 19.02.2.2, the Director of Athletics and Associate Athletic Director - Compliance will convene a meeting. If at that point the violation is considered “major”, the Major Infractions Committee will be contacted. The Major Infraction Committee reviews and investigates violations that are serious in nature and those secondary violations that may be of a sensitive subject. Major Infractions Committee (until August 1, 2010) Michael Gentile – Assistant Professor of College of Hospitality and Tourism Management Dr. David Reilly – Director, International Studies Christine Schwartz – Associate Director of Continuing Education Mike Skowronski – Job Developer John Stranges – Faculty Athletic Representative
The NCAA Enforcement staff recommends that the following information be included in an institution’s report of a violation:
SECTION XIV Coaches Forms PURPOSE: To ensure all Niagara University coaches have completed mandatory NCAA and conference paperwork, as per NCAA/MAAC requirements. PROCEDURE: On an annual basis, all coaches are required to complete and submit to the Compliance Office the MAAC Sportsmanship Statement, the Coaches Athletically Related Outside Income Agreement forms, and sign the NCAA Certification of Compliance Form as per NCAA and conference regulations. TIMELINE: The forms listed above must all be completed and submitted to the Compliance Office prior to August 15 of the upcoming academic year. SECTION XV Coaching Staff Designation PURPOSE: To ensure Niagara University is in compliance with the limitations on the number of duties of coaches, as per the requirements of NCAA Bylaw 11. PROCEDURE: All head coaches are required to complete and submit to the Compliance Office the Coaching Staff Designation form on an annual basis. TIMELINE: The Coaching Staff Designation form must be completed and submitted to the Compliance Office prior to August 15 of the upcoming academic year. SECTION XVI Camp & Clinic Verification PURPOSE: To monitor and account for all Niagara University camps & clinics, as per the requirements of NCAA Bylaw 13.12.2. This includes employees, campers, and all monetary records. PROCEDURE: All coaches conducting institutional camps & clinics are required to complete all summer camp forms and submit them to the Compliance Office. REQUIRED before the camp begins and after the camp has ended. TIMELINE: All summer camp forms must be submitted to the Compliance Office prior to the first date of any camp and the earliest possible time after the camp has ended. SECTION XVII Summer League Verification PURPOSE: To ensure Niagara University student-athletes participating in outside summer leagues are in compliance with the requirements of NCAA Bylaws 14.7.1.2, 14.7.3.2, and 30.16.. PROCEDURE: All student-athletes participating in outside summer leagues must complete the Summer League Verification form. TIMELINE: The Summer League Verification Form must be completed and submitted to the Compliance Office prior to participation in any outside summer leagues. Compliance Forms Index Section I RECRUITING Phone Log Off-Campus Recruiting Approval Recruiting Record for Specific Sports M-Basketball W-Basketball Softball Volleyball Lacrosse Section II OFFICIAL/UNOFFICIAL VISITS Official Visit Request Form Official Visit Expense Summary Official Visit Record List for Specific Sports M-Basketball W-Basketball Baseball Section IX SPECIAL ASSISTANCE FUND MAAC Application Section X ROSTER ADJUSTMENTS Roster Addition Roster Deletion Voluntary Withdrawal Section XI WALK-ON STUDENT-ATHLETES Clearance Form Section XII PARTICIPATION Student-Athlete Participation List Section XIII STAFF DESIGNATION Coaching Declaration Form Section XIV CAMP & CLINIC VERIFICATION NU Pre & Post Camp & Clinic Checklist NU Camp & Clinic Staff & Compensation Form NU Job Description for Camp & Clinic NU Registration List NU Camp & Clinic Financial Report Section XV SUMMER LEAGUES Summer League Approval Form Niagara University Summary of Contacts, Evaluations and Telephone Calls
I have reported all contacts, evaluations and telephone calls with prospects or their parents during the time period indicated. I affirm that I have fully complied with all NCAA rules (Bylaws 13.01.6 and 13.1.2.4) and with conference and institutional rules during my recruitment of these prospects and their parents.
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