Table of contents section #

Cheerleaders, Spirit Groups, Bands and Mascots

Officials

Each institution shall post signage that promotes league sportsmanship, using elements of the conference sportsmanship statement or one developed by the school. This signage will be prominently posted in all campus athletic venues. “Best efforts” will be made to develop and display the same type of signage at all off-campus venues that member institutions utilize for contests.

Each institution shall dedicate space in media guides, game day programs, and/or institutional websites for the MAAC sportsmanship statement and/or policies to be printed for access by the student-athlete, coaches, administrators, media members and fans.

The MAAC Compliance and Enforcement Committee and/or the MAAC staff will handle all sportsmanship issues that are reported by officials, media, etc. to the conference office.

METRO ATLANTIC ATHLETIC CONFERENCE

Employees shall familiarize themselves with NCAA Bylaws, shall comply with NCAA Bylaws, and shall actively support an environment conducive to such compliance. All known or suspected violations of NCAA Bylaws MUST be reported to the Director of Compliance, the Director of Athletics, or the General Counsel.

Department employees must not drink alcoholic beverages in the presence of any current or prospective student-athlete. While traveling on university business, employees choosing to drink alcoholic beverages should do so responsibly; conduct while on university business is considered a reflection of the University.

Athletic department employees, regardless of age, are prohibited from dating current student-athletes with eligibility remaining, or any registered student employed by the Department. Those seeking guidance on this preclusion are encouraged to speak with the Director.

Whether interacting with students, parents, community members, the media, or fellow employees, Employees must exhibit dignity, respect, patience, and professionalism.

Employees may be dismissed for actions casting significant shame upon the department or institution.

SIGNATURE:____________________________ DATE: ____________________

• 
  Coaches should initiate communication no more than once per week with any specific faculty member.
  
• 
  Coaches should encourage student-athletes to be the primary communicator with faculty members.
  
• 
  Coaches will not discuss the changing of a test score or other grade that has already been issued.
  
• 
  Coaches may discuss class attendance, participation, and grading criteria with the faculty member.
  
• 
  Coaches may not initiate communication with faculty members in the final two weeks of any regular semester or after the semester is completed.
  
• 
  Faculty members may initiate communication with members of the coaching staff at any time.
  

Alternatives

• 
  Student-athletes should be the primary communicator with all instructors.
  
• 
  Coaches can request that other athletics staff members (i.e., Director, Associate Director - Compliance, Academic Advisor for Athletics, and/or Faculty Athletics Representative) contact the instructor.
  

Pre-Season

• 
  check schedule with NCAA regulations
  
• 
  submit declaration of playing season
  
• 
  submit declaration of coaching staff
  
• 
  turn in rosters
  
• 
  check eligibility of incoming/returning student-athletes
  
• 
  schedule meeting to sign NCAA paperwork
  
• 
  finalize/sign squad list
  
• 
  ensure all paperwork is signed
  

• 
  turn in participation list
  
• 
  submit medical hardship requests
  

For Approval

• 
  game and travel schedule
  
• 
  equipment purchases
  
• 
  personnel hires
  
• 
  budget analysis and review for team travel, lodging, meals, travel party, recruiting, etc
  
• 
  proposed budget for the next fiscal year by November 1 of the current fiscal year
  

• 
  arrange meeting for class absence forms
  

• 
  prepare annual review report
  
• 
  determine goals
  
• 
  complete performance appraisals for staff and self
  
• 
  arrange meeting for student-athlete evaluations and senior exit interviews
  
• 
  take inventory
  

Pre-Season

• 
  arrange for physicals
  
• 
  submit practice and game schedules
  
• 
  submit medical histories and paperwork for all student-athletes
  
• 
  get certified in CPR/AED (all coaches)
  
• 
  review emergency plan
  
• 
  submit updated rosters
  
• 
  pick-up medical kits
  

• 
  submit nontraditional game schedules
  
• 
  return medical kits following seasons
  

Pre-Season

• 
  facility arrangements
  
• 
  travel arrangements
  
• 
  meal arrangements
  
• 
  obtain license checks for coaches (new employees)
  

Pre-Season

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  coordinate recruiting guide information
  
• 
  discuss story ideas on student-athletes
  
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  send final schedule
  
• 
  coordinate season outlook
  

• 
  send list of final recruits
  

Pre-Season

• 
  coordinate housing for teams with early arrival dates
  
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  submit names and contact information for SAAC reps
  

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  submit award nominees
  
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  submit SAAC forms for community service project(s) to receive credit
  

Pre-Season

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  seek and secure sponsorships for tournaments
  
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  coordinate alumni events
  
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  arrange development goal meeting(s)
  
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  submit e-newsletters throughout the year
  

Fall Sports

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  request field practice times by July 10
  
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  submit final game schedule by July 10
  
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  submit work orders and/or facility equipment requests
  

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  request field practice times by February 10
  
• 
  submit final game schedule by February 10
  
• 
  submit work orders and/or facility equipment requests
  

must be aware that they will be responsible for finding their own off-campus housing during breaks. Student-athletes who are caught staying in unauthorized rooms during break periods risk punishment.

Men’s Basketball O’Shea Hall Thanksgiving

Women’s Basketball and Christmas Breaks

Men’s Ice Hockey

Women’s Ice Hockey

Men’s Swimming & Diving

Women’s Swimming & Diving
Spring Sports: Women’s Lacrosse Seton Hall Spring Breaks

Baseball

Men’s Golf

Women’s Golf

Men’s Tennis

Women’s Tennis

Pre-Season Arrival Fall Championship Sports Only
Coaches are required to provide names only of returning student-athletes that require on-campus housing for early arrival for preseason practice. Every attempt will be made by housing to put student-athletes in their requested room assignments. Please note that housing can not place a returning athlete who has not turned in a housing application card.
Freshman must be accepted, fee paid and have completed a Residence Hall Reservation Form. If a prospect has not been accepted and fee paid, they will not have a room reservation form and should call housing after they are accepted and fee paid at ext. 8100 to complete a reservation form over the phone before the deadline.
Deadlines:
Early Arrivals for Pre-Season– July 1^st *
Break Period Housing July 1^st *
*Note: Coaches are to provide a list, not attempt to place student-athletes in rooms. Coaches can suggest to prospects to room together and to complete their housing reservation forms with the name of the prospect they wish to room with, but do not guarantee placement. Housing makes the decision with regard to room placement following a policy that provides equity to all students, not just student-athletes. (For more information on the roommate selection process see the room selection for specified date)
Any student-athletes recruited after the July 1^st deadline will need to be granted housing through special permission from the Director of Athletics and the Dean of Admissions. Late signees are not impossible, yet they require more communication to get proper housing provided.


SECTION 6
ADMISSIONS

DEPARTMENT OF ATHLETICS POLICY AND PROCEDURE MANUAL

The office of admissions encourages all coaches to use its services and resources when recruiting student-athletes. Admissions has assigned a counselor to act as liaison to the athletic office and its coaches in order to facilitate the smooth transition of information, and timely processing of applications.

1. 
   In order to provide the best service possible to student-athletes, it is strongly recommended that the coach provide a list of all possible student-athletes, complete with name, address, email, telephone number and entry term to NU (i.e. FA 08) so that the student might be properly coded in the data base system (EMAS). This is very helpful for the student-athlete as well as the admissions office. It will allow for the timely dissemination of information and literature to the student throughout the recruitment period.
   

2. 
   When making an appointment for a student-athlete to tour the campus and meet with an admissions counselor, please inform the secretary at that time that he/she is a recruit for your particular sport. The liaison counselor will be notified so that if possible, she will take the interview. If the student applies after visiting, the application fee of $30 will be waived.
   

3. 
   Lunches are not automatically provided to all student visitors. If a visitor is on campus and has additional appointments set up that cause the student to be on campus over the lunch hour, then lunch tickets are offered to the student. This same policy applies to student-athletes as well, and the admissions secretary is happy to accommodate the student-athlete and family members upon notification. Lunch tickets are not issued for the coach.
   

4. 
   Many times a NLI will be offered to a student-athlete prior to the student-athlete making application. When a student-athlete is offered an NLI, please insure that he or she is aware of the fact that the admissions process is separate from the NLI process, and that any transcripts sent to the NCAA or athletics office are not acceptable in the admissions office. All students must make application, submit official transcripts, and SAT / ACT scores directly to the admissions office. Student admissions files will not be processed until official copies are received by admissions. Upon graduation from high school, all students (including student-athletes), must have a final high school transcript sent to the university. If this transcript is not received, then a student’s file will not be turned down to the academic department to which they have applied and advisement will not occur. (The student will be sent several communications reminding them to submit their final high school transcript.)
   

5. 
   If a student-athlete is also an international student, then copies of his or her original high school records must be submitted and if necessary, translated by a person or agency qualified to perform such translations. If the credential is not recognizable by the admissions office, a credential evaluation may be required. Please allow sufficient time for this process to be completed.
   

6. 
   After a student signs his/her NLI, the compliance officer forwards that information to the admissions office on a weekly basis. If the student’s file in admissions is complete and the student is accepted, the liaison counselor will waive the attendance deposit of either $100 (commuter) or $200 (resident) for that student.
   

7. 
   Whenever a question arises regarding a student-athlete’s admission, please contact the liaison counselor. She will be able to address the issue / concern you have and outline a plan of action. Please do not call the support staff, as they may not be able to answer your questions. If the liaison counselor is not available, the Director of Admissions would be able to assist you.
   

1. 
   All correspondence with the Financial Aid office will be conducted through the Associate Athletic Director - Compliance.
   

2. 
   The Recruit List you provide will be submitted to the Financial Aid office. The acceptance status will be supplied to the athletic office by the Admissions office on a periodic basis.
   

3. 
   At the end of October you will be notified the amount of money that will be available for recruiting from the departure of athletic scholarship student-athletes that will graduate, exhaust eligibility, or will not be renewed. This will be the starting point in the process of determining how much money you will have to work with for the following year.
   

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