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OFFICIAL ASSIGNMENT VOUCHER

Each official must complete this form and return it to the head coach of the Niagara University team he/she officiated for. Please complete the following information accurately. Failure to complete this form will delay payment. Your check will be mailed to the address listed below.


PLEASE CHECK SPORT:
VB ____ SB ____ LAX ___ SWM____ Club WSO___ Club LAX____

COMPETITION: NIAGARA VS.

DATE OF COMPETITION:

OFFICIAL’S NAME:

ADDRESS (COMPLETE):
TELEPHONE #:
SOCIAL SECURITY #:
MILEAGE FEE (IF APPLICABLE): $
FLAT FEE: $
TOTAL FEE DUE: $


SECTION 13

PLAYING

&

PRACTICE SEASONS

PLAYING AND PRACTICE SEASONS
Traditional Season
During the traditional playing season and for declared nontraditional playing season,

student-athletes may practice no more than 20 hours per week and must have at least one day off per week.


This time (practices, competition, meetings, weight training) must be properly logged on the Playing Season Countable Athletically-Related Activities Forms (Practice Log) and turned in to the Compliance Office on the first Monday of every month.
Non-Traditional Season
Outside of the traditional playing season, student-athletes are limited to eight hours per week and must have at least two days off per week. These hours must be logged on the Playing Season Countable Athletically-Related Activities Forms (Practice Log) and turned in to the Compliance Office on the first Monday of every month. During this time only two hours per week can be devoted to individual/team (on-court) skill instruction and there is NO limitation on the number of student-athletes who can participate together during the two hours from September 15-April 15 (prior to 9/15 and after 4/15 you are only permitted 4 individuals at a time). The other six hours per week must be devoted to conditioning and weight training. All activities outside the playing season are prohibited one week prior to final exams.
A Declaration of Playing Season Form also must be completed prior to the start of a season. Coaches must declare the first day of their chosen week on the Length of Playing Season Form.
TIME LIMITATIONS
Participation in countable athletically-related activities shall be limited to a maximum of four hours per day and 20 hours per week.
Outside of the playing season, participation in countable athletically-related activities is permitted. Participation in such activities must be limited to a maximum of 8hours per week.
Competition: All competition and any associated athletically-related activities on the day of competition counts as three hours regardless of the actual duration of the activity. Practice may not be held following competition, except between contests, rounds or events during a multiday or multi-event competition.
Daily and weekly hour limitations do not apply to countable athletically-related activities occurring during the school’s official vacation period, as listed in the school’s official calendar, and during the academic year between terms when any part of the week in which classes are not in session. A student will be subject to the daily and weekly hour limitations during the portion of the week when classes are in session, and must be provided a day off, which may be a vacation day. Daily and weekly hour limitations apply to countable athletically-related activities during final examination periods and all official periods leading to final exams.

Defining Countable Athletically Related Activities
What are the daily and weekly time limitations on countable athletically related activities?
Student-athletes may not participate in countable athletically-related activities for more than:
In Season Out-of-Season (during academic year)

Four hours per day Eight hours per week

20 hours per week
The daily and weekly hour limitations DO NOT apply to the following time periods:
· During preseason practice prior to the first day of classes or the first scheduled contest, whichever is earlier.
· During an institution’s term-time official vacation period (e.g., Thanksgiving, spring break), as listed in the institution’s official calendar, and during the academic year between terms when classes are not in session.
Are student-athletes required to have a day off from countable athletically-related

activities?
During the academic year, student-athletes shall not engage in any countable athletically related activities on one day per week during the playing season and two days per week outside the playing season. The required day(s) off may occur on any day of the week and may change from week to week. A “week” is defined as any seven consecutive days, determined at the institution’s discretion.
Below are partial lists of common activities that count and do not count against daily and weekly time limits:
Countable Athletically-Related Activities Noncountable Athletically-Related Activities

Practices (not more than four hours per day). Compliance meetings.


Athletics meetings with a coach initiated or Meetings with coach initiated by the student-

required by a coach (e.g., end of season athlete (as long as no countable activities occur).

individual meetings).

Drug/alcohol educational meetings or,

CHAMPS/Life Skills meetings.

Competition (and associated activities, Study hall, tutoring or academic meetings.

regardless of their length count as three hours).

NOTE: No countable athletically-related SAAC/Captain’s Council meetings.

activities may occur after the competition.

Voluntary weight training not conducted by a

Field, floor or on-court activity. Setting up coach or staff member.

offensive and defensive alignments, in any

sport. Voluntary sport-related activities (e.g., initiated

by student-athlete, no attendance taken, no

On-court or on-field activities called by any coaches present).

member of the team and confined primarily to

members of that team that are considered as Traveling to/from the site of competition (as

requisite for participation on the team (e.g., long as no countable activities occur).

coaches practices).

Training room activities (e.g., treatment,

Required participation in camps/clinics. taping), rehabilitation activities and medical

examinations.

Visiting the competition site in the sports of

cross country, golf, and skiing. Recruiting activities (e.g., student host).


Participation outside the regular season in Training table meals.

individual skill-related instructional activities

with a member of the coaching staff. Attending banquets (e.g., awards or post-

season banquet).

Discussion or review of game films.

Fund-raising activities or public relations/

Participation in a physical activity class for promotional activities and community service

student-athletes only and taught by a member projects.

of the athletics staff (e.g., coach).
*Conferences and institutions may adopt more restrictive rules.
Participation in Countable Athletically-Related Activities Out of the Season
What is the difference between in-season and out-of-season?
In-season (20 hours)

· Time between the team’s first officially-recognized practice session and the last practice session or competition, whichever occurs later.

· May have seasons separated into two distinct segments: championship segment and nonchampionship segment.

· During the in-season period (e.g., championship and nonchampionship segments), a student-athlete may participate in a maximum of 20 hours per week of countable athletically-related activities.


Out-of-Season (8 hours)

· The remaining days during the academic year not included in the in-season period.

· A student-athlete may participate in a maximum of eight (8) hours per week of countable athletically-related activities and may not participate in any countable athletically related activities on two days per week during the out-of-season period.

· Participation in up to two (2) hours of required or voluntary individual skill instruction is permissible.


Outside the playing season (during the academic year), student-athletes are limited to not more than eight (8) hours per week of certain countable athletically-related activities. Those activities are shown below:
Permissible Countable Athletically-Related Nonpermissible Activities During the

Activities During the Out-of-Season Period Out-of-Season Period

Required weight training and conditioning Conditioning drills may not stimulate

activities supervised by an athletics department offensive or defensive alignments.

staff member.

No participation in any other countable

Participation in up to two hours per week of athletically-related activity that may have

skill-related instruction (voluntary or required), been permissible during the in-season

provided not more than four (4) student-athletes period.

from the same team are involved in any one

time in any facility. No equipment related to the sport may be

used during conditioning activities.

Any voluntarily athletically-related activity in

which the student-athlete chooses to participate No required participation in any countable

(does not count in the eight hours) (e.g., initiated athletically-related activities during any

by student-athlete, no attendance taken, no coach institutional vacation period (e.g.,

present). Christmas break, summer) that occur

outside the declared playing and practice

Participation in a physical fitness class conducted season (i.e., in-season).



by a member of the athletics department class.
NOTE: Student-athletes may be involved in any noncountable athletically-related activity during the off-season period (e.g., workouts using the safety exception, voluntary workouts, other noncountable activities permitted during the in-season period).

Voluntary Activities and the Safety Exception
What is a “voluntary” activity?
To be considered a “voluntary” activity, all the following conditions must be met:
· The student-athlete must not be required to report back to a coach or other Department of Athletics staff member (e.g., strength coach, trainer, manager) any information related to the activity. In addition, noncoaching Department of Athletics staff members who observe the activity (e.g., strength coach, trainer, manager) may not report back to the student-athlete’s coach any information related to the activity. [NOTE: Coaches may not observe voluntary activities.]
· The activity must be initiated and requested solely by the student-athlete. Neither the institution nor any Department of Athletics staff member may require the student-athlete to participate in the activity at any time;
· The student-athlete’s attendance and participation in the activity (or lack thereof) may not be recorded for purposes of reporting such information to coaching staff members or other student-athletes; and
· The student-athlete may not be subjected to penalty if he or she elects not to participate in the activity. In addition, neither the institution nor any Department of Athletics staff member may provide recognition or incentives (e.g., awards) to a student-athlete based on his or her attendance or performance in the activity.
What is the safety exception?

A coach may be present during voluntary individual workouts in the institution’s regular practice facility (without the workouts being considered athletically-related activities) when the student-athlete uses equipment in that sport. The coach may provide safety or skill instruction, but may not conduct the individual’s workouts.
The safety exception is applicable to the following sports:
Archery, Equestrian, Fencing, Gymnastics, Rifle, Rowing, Skiing, Swimming & Diving, Synchronized Swimming, Track & Field (Field Events Only), Water Polo, Wrestling
Voluntary Activities During the Summer
General Information


  • A student-athlete may not participate in any countable athletically-related

activities outside the playing season during the summer.
Exception: In individual sports (Cross Country, Golf, Swimming & Diving, Tennis), coaches may work out with student-athletes during the summer if the request for such assistance is initiated by the student-athlete. However, it is not permissible for the institution to pay fees for the use of a non-institutional facility.
Strength and conditioning coaches who are not countable coaches and who perform such duties on a department-wide basis may design and conduct specific workout programs are voluntary and conducted at the request of the student-athlete.
SPORT: ____________ COACH: _________________ DATE:__/__/__
DECLARATION OF PLAYING SEASON

Traditional and Nontraditional Segments Combined
TEAM SPORTS: (except basketball) A 132-day season, which may consist of two segments (each consisting of consecutive days) and which may exclude only required days off per 17.1.5.4 and official vacation, holiday and final examination periods during which no practice or competition shall occur.

No. of days
Traditional: From: ________________ to ________________ _________
Nontraditional: From: ________________ to ________________ _________

Total Number of Days: ________
INDIVIDUAL SPORTS: A 144-day season, which may consist of two segments (each consisting of consecutive days) and which may exclude only required off days per 17.1.5.4 and official vacation, holiday and final examination periods during which no practice or competition shall occur.

No. of days
Traditional: From: ________________ to ________________ _________
Nontraditional: From: ________________ to ________________ _________
Total Number of Days: ________

FIRST DATE OF COMPETITION
First date of competition: ______________________
FIRST DATE OF PRACTICE
First date of practice: __________________________
Week begins: ____________________(weekday name)
NCAA Bylaw 17.1.5.2: More than four student-athletes from the team may be involved in skill-related instruction with their coaches from September 15 through April 15.  Prior to September 15 and after April 15, no more than four student-athletes from the same team may be involved in skill-related instruction with their coach(es) at any one time in any facility. A student-athlete's participation in such activities per Bylaw 17.02.1 shall be limited to a maximum of eight hours (8 hrs/wk maximum) per week with not more than two hours (2 hrs/wk) per week spent on individual skill workouts.  All athletically related activities outside the playing season are prohibited one week prior to the beginning of the final examination period through the conclusion of each student-athlete's final exams.

Playing season

Countable athletically related activity

(Four hours per day - 20 hours per week in season / eight hours total out of season)

C: Competition

P: Practice

M: Meeting (athletically related)



T: Travel day

R: Required day off

W: Required weight training/conditioning



Student-Athlete(s):


Sport:


____________________________




Month:

____________________________


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Sunday

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Sunday

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Total:









































































c

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Head Coach:






Date:




Compliance Office:




Date:























SECTION 14
COMPLIANCE


COMPLIANCE
The Associate Athletic Director - Compliance is the official university voice in interpreting all NCAA and conference rules and regulations. The Associate Athletic Director - Compliance reports to the Director of Athletics and has a dotted reporting line to the Faculty Athletic Representative. (FAR).
The Associate Athletic Director - Compliance is the individual authorized to make calls to the NCAA or conference office for official interpretation and clarifications. COACHES MAY NOT MAKE SUCH CALLS.
COMPLIANCE POLICY


  • All coaching staff members are issued an NCAA Manual and provided the web address for access to the online MAAC Manual. The web address to access the MAAC manual is www.maacsports.com. Choose MAAC Administrators from the sidebar and type in the username: Administrator and the password: maac.org to login. These manuals should be read and studied thoroughly.

  • There will be a monthly rules education/recruiting meeting administered by the Associate Athletic Director - Compliance for all coaching personnel.

  • Coaches are encouraged to ask questions of the Associate Athletic Director - Compliance if they cannot find the answer to a question in the NCAA Manual. WHEN IN DOUBT, ASK BEFORE ACTING. NO ANSWER, NO ACTION.

  • NCAA Rule Inquiry Forms are to be utilized by all fulltime coaches and assistants when information or clarification on an NCAA rule is needed. These forms are available online at www.purpleeagles.com/compliance by clicking on Coaches Compliance Corner at www.niagara.edu/compliance . Head coaches and assistants are encouraged to use the forms, but may utilize email or voice mail when necessary. Please complete the form entirely, including the response deadline date. It is the Compliance office goal to try and return an answer within 48 hours. If a response cannot be provided within that time, the individual making the request will be notified. If you are off-campus, requests can be made by voice mail with the Associate Athletic Director - Compliance.

  • Coaches are encouraged to keep a file of NCAA, Conference Interpretations and Rule Inquiries, and particularly note the NCAA News Legislative Assistance column.

  • All coaching personnel are required to sign the NCAA Certification of Compliance Form annually in good faith. Coaches and athletic department personnel should sign off on the form before September 15th. For convenience the form will be located for signing in the compliance office. Failure to sign or falsifying documents could lead to termination.

  • It is department policy to adhere to all applicable rules and regulations to the letter.

  • NCAA rules and recruiting legislation changes will be shared with the appropriate coaches, university personnel, representatives of athletics interests and student-athletes as they become available.



Compliance Areas and Procedures
SECTION I
Recording Contacts, Evaluations, and Telephone Calls
PURPOSE: To monitor daily recruiting activities to ensure compliance with NCAA Bylaw 13.
PROCEDURE: All coaches are required to use the monthly Practice and Phone Logs as well as the Off-Campus Recruiting Approval Form to record and track daily recruiting activities, including contacts, evaluations, and telephone calls made to all prospective student-athletes. All coaches certified to recruit are required to fill out the appropriate forms.
TIMELINE: Practice and Phone Logs are to be turned in on the first Monday of every month while recruiting information is to be turned in prior to an off-campus contact or evaluation taking place.
DISCIPLINARY ACTION: Failure to update recruiting information will result in a letter of reprimand being placed in your permanent personnel file. Repeated violations of this requirement will result in further disciplinary actions.
SECTION II
Official/Unofficial Visits
Official Visits
PURPOSE: To monitor official visits to ensure compliance with Bylaw 13.6.
PROCEDURE: Coaches are required to complete the Official Visit Request form and have the form signed by the Associate Athletic Director for Compliance prior to a prospect being permitted to receive a paid visit to campus. Upon arrival, coaches are expected to distribute to the prospect the Niagara University Official Visit Policy and a copy of the latest Niagara University graduation rate data. Once the visit is completed, coaches are required to submit any signed Student Host forms and receipts to the Compliance Office for review.
TIMELINE: Coaches are required to have official visits approved by the Compliance Office one week prior (at least two days in advance) to a prospect visiting campus. Coaches are required to submit any signed Student Host forms and receipts to the Compliance Office for review at the earliest possible date following the official visit.
DISCIPLINE: If a prospect’s official visit has not been approved by the Compliance Office at least two days in advance of the prospect’s official visit, the visit will not be permitted. Failure to submit any signed Student Host forms and receipts to the Compliance Office for review will result in future official visits not being approved.
Unofficial Visits
PURPOSE: To monitor unofficial visits to ensure compliance with Bylaw 13.7.
PROCEDURE: Coaches are required to fill out an Unofficial Visit Record Form and submit it to the Compliance Office. Please include all information relevant to the visit (e.g. tickets provided, etc.) in this section.
TIMELINE: Coaches are to submit the form at the earliest possible date following conclusion of the visit.

Niagara University Official/Unofficial Visit Policy


PHILOSOPHY:

The recruitment of prospective student-athletes will not include any activities beyond those normally enjoyed by all students at Niagara University. The purpose of a prospect visit is to provide the prospective student-athlete with a realistic view of life as a student-athlete. All recruiting activities shall be done in accordance with NCAA, MAAC, and Niagara University regulations and policies. Niagara University is clearly opposed to recruiting abuses and shall take appropriate action against individuals who are involved in such abuses. Each staff member involved in the recruitment of prospective student-athletes shall possess a sound working knowledge of all applicable policies and regulations.



Transportation, Meals, and Lodging:

  • NU cannot use private or chartered airplanes when transporting prospects; instead, they must use commercial air travel at coach-class fares.

  • NU must use standard vehicles to transport prospective student-athletes and those accompanying them on official visits.

  • Prospects and their parents or legal guardians must be housed in standard lodging and offered standard meals similar to those offered on campus.

Game-Day Activities/Presentations:

  • NU cannot use personalized recruiting aides (such as jerseys or scoreboard presentations) or game-day simulations during campus visits. Prospects can visit the locker room before or after a game or stand on the sidelines during pre-game activities under this measure.

Entertainment (Alcohol/Drugs & Other Illicit Activities):

  • Student hosts must be current student-athletes or students who conduct visits or tours as part of the admissions process. Student-athletes shall not excessively entertain any prospect, their parents or relatives or friends at any site, at any time.

  • Consumption of alcohol and use of drugs will be strictly prohibited. The host and the prospect will not engage in any illegal activities.

  • NU strictly prohibits the use of sex as a recruiting tool. The use of adult entertainment of any kind is prohibited.

Responsibilities of Hosts and Administrators:

Student Hosts: Student-hosts must sign the student-host form acknowledging both NCAA rules and the university official visit policy prior to hosting a prospect or receiving any host money. When the visit has concluded student-hosts must again sign the student-host form to verify the visit was in compliance with NCAA rules and university policy. If host money was allocated, the remaining money (if any) must be returned along with all receipts that the host money was used for.

Administrators: It is the responsibility of the Assistant Athletic Director - Compliance (AAD) to make sure that all forms are filled out properly and turned in promptly after the visit. The AAD will distribute any host money and make sure all hosts sign the student-host form before and after each visit. It will also be up to the AAD to bring any possible violations to the attention of the athletic director. The AAD, with guidance from the athletic director, will monitor and enforce the official/unofficial visit policy.

Responsibilities of Coaches:

It will be the responsibility of the head coach to keep track of all official visits ensuring that their respective prospects and student hosts comply with all aspects of this policy. Violations of the policy will be dealt with at the discretion of the athletic director and reported to the conference.


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