Annual Review Guidelines & Faculty Activity Report

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Annual Review Guidelines & Faculty Activity Report

1. Introduction

In accordance with the Agreement Between the University of Vermont and United Academics (AAUP/AFT) (referred to as the Agreement hereafter), the annual faculty review will focus on the faculty member's performance during the academic year in which the review takes place but will also take into account the faculty member's performance during the preceding two years.

In late January each year, each faculty member is requested to complete the Annual Faculty Activity Report form (see Appendix A below) by February 15. The faculty may choose to include any additional relevant information.

In April each year, the Chair will meet with the faculty member to discuss the faculty member's performance and the following academic year's workload plan. Before or at this meeting, the faculty member can add any written information to the faculty member's Annual Faculty Activity Report. The Chair will provide a written evaluation for the faculty member at or after the meeting.

2. Percentages of Faculty Effort

The percentages of effort devoted to each of the categories of teaching, research and scholarship, and service, are initially set in the annual April meeting between the unit head and the faculty member for returning faculty, and during the hiring process for new faculty. They are included in the faculty member's workload plan, and can be modified as appropriate or necessary during the following academic year. The distribution of effort should be consistent with the CEMS workload policy.

Categories for assessment are given below.

Professor, Associate Professor and Assistant Professor
Classroom Teaching and Advising

Graduate Student Advising

Research and Scholarship

Senior Lecturer, Lecturer

Classroom Teaching and Advising

Research Professor, Research Associate Professor and Research

Assistant Professor
Research and Scholarship

The faculty member may wish to focus his/her energy on one particular activity in a particular year. In this case, the faculty member and the Chair must agree upon revised percentages at the annual April meeting and put them in the workload plan.

3. Evaluation on Annual Faculty Performance

Evaluations will consider performance over the past three years with a 20%, 30% 50% distribution (from past to present). Consideration will be given to

  1. the workload plan for the current year,

  2. the Annual Faculty Activity Report,

  3. possible additional information from the faculty member before/at the annual April meeting, and

  4. course evaluations and student/colleague feedback in the past calendar year

Faculty member's performance will be evaluated in each of the categories identified in Section 2.

The evaluation of teaching excellence needs to be reflective of a more comprehensive look beyond just the numerical overall score on the student evaluation forms.

One of the following four overall ratings on the faculty member's annual performance will be provided:

  • Outstanding.

  • Exceeds Expectations

  • Meets Expectations

  • Needs Improvement

4. Rebuttal and Appeal

After receiving the unit head's evaluation on an annual performance review, the faculty member may rebut or appeal, following the procedures described in the Agreement.

Appendix A: Annual Faculty Activity Report Form

College of Engineering and Mathematical Sciences

University of Vermont

Annual Faculty Activity Report


Secondary/adjunct appointments (if applicable): (user should be able to specify how many)

(January 1 - December 31)

Date submitted:

1.a. Classes Taught
1.a.1 For each course you taught during the calendar year (including any labs, independent studies, etc.), provide the following info:


And year

Course and Section number








NOTE: website should allow user to specify how many rows they need in this table.

1.a.2 Comments on Classes Taught (information about new courses, significant course revisions, innovative teaching techniques, interdisciplinary courses, co-teaching, voluntary overload, etc.)

1.b Undergraduate Advising:
1.b.1 Number of undergraduate majors advised (do not list individual students

by name)

1.b.2 Number of undergraduate minors advised
1.b.3 Comments on Academic Advising (frequency of advisee contact, outside activities with advisees, advising innovations, letters of recommendation written for grad school or employment, etc.)
1.b.4 Undergraduate research advising (e.g., Honor’s theses supervised, REU’s, HELIX, or other undergraduate research supervised, etc.); names of students, brief description of research activities.
1.c Graduate Advising
1.c.1 Doctoral students advised during calendar year; names, department, research topic; brief progress update or date completed and current position of student post-graduation, if relevant; (must be advisor or co-advisor of record, specify co-advisor if relevant)
1.c.2 Master’s students advised during calendar year; names, department, identify whether thesis/project/non-thesis option; research topic if thesis or project option; brief progress update or date completed and current position of student post-graduation, (must be advisor or co-advisor of record, specify co-advisor if relevant)

1.c.3 Other significant graduate advising for which you are not the advisor of record; names, department, and description of your advising involvement.

1.c.4 Graduate committees. For each, specify: student name, department, type of committee (e.g., Studies, Thesis Defense, Comprehensive Exam, etc.)
1.d Postdoctoral Advising; names, funding source, project.
1.e Other teaching and advising activities not covered above.

2.a Research areas: Briefly describe the topic area(s) of your research over the past year.
2.b Dissemination of Research: For publications, include only those for which there was a change in status this year; do not include articles in preparation.
2.b.1 Refereed Journal Papers

    • complete reference (including journal submitted to, if pending), including complete author list

    • current status: in review, in revision, accepted, published

    • Brief justification for why you selected this journal (i.e., impact factor or other justification, such as journal rank in field, reputation, etc.)

    • Significant advances presented in this paper

    • Other relevant information

2.b.2 Refereed Conference Papers;

  • complete reference (including conference submitted to, if pending), including complete author list

    • current status: in review, accepted, published

    • Who was/will be the presenter on this paper

    • Why you selected this conference (reputation of conference, acceptance rate if known, etc.)

    • Significant advances presented in this paper

    • Other relevant information

2.b.3 Other conference presentations (including non-Refereed Conference Papers, Abstracts, Posters, Presentations, and Invited Talks)

  • complete reference or title (including conference submitted to, if pending), including complete author list

  • Form of publication: abstract only, paper, not published

    • current status for published presentations: in review, accepted, published, not applicable

    • Who was/will be the presenter

    • Other relevant information (e.g., was the talk invited, length of talk?)

2.b.4 Books and book contributions:

    • complete reference (including publisher submitted to, if pending), including complete author list

    • current status: in review, in revision, accepted, published

    • Other relevant information (e.g., invited?)

2.b.5 Other papers (Technical Reports, etc.)

  • complete reference, including complete author list

  • Other relevant information (e.g., where displayed)

2.b.6 Seminars/colloquia you presented this year. For each, give:

  • Title

  • Date

  • Location (i.e., organization) and Audience (e.g., department)

  • Other relevant information

2.c Current and Pending Funding; For each grant which was active or pending during this calendar year, give the following:

  • Your role (e.g., PI)

  • Title

  • Type of grant: research, equipment, teaching, planning, graduate fellowship for your student, other

  • Funding organization

  • Dates proposed or awarded

  • Amount requested or awarded

  • Status: Pending, Funded, Continuing, Declined

2.d Faculty Fellowships applied for/received (e.g. Fulbright, Guggenheim, Microsoft, etc.)
2.e Intellectual Property; Disclosures/patents/licenses
2.f Research-related consulting (paid or unpaid)
2.g Measures of significance and impact of your research, including cumulative number of citations (specify citation source(s); e.g., I.S.I, Google Scholar, etc.), as well as other pertinent info such as mention of articles about your work in the popular press, number of invited talks or papers (detailed above), number of honors or awards (detailed later), etc.).
2.h Other research activities not covered above (e.g., research visits you hosted, research visits you made, research-related organizational activities, etc.)

3.a Departmental service
3.b College and University service
3.c External professional service (regional and national

committees, editorships, reviews, refereeing, etc.):

3.d Professionally related service to the public beyond the University (e.g., high school outreach activities not directly related to recruiting new students)
3.e Service-related consulting (paid or unpaid)
3.f Other service activities not covered above

4. HONORS AND AWARDS (including society awards, best paper awards,

student thesis awards, teaching awards, public service awards, etc.)

5. CONTINUATION OF YOUR OWN PROFESSIONAL EDUCATION (e.g., courses taken, workshops attended, reading clubs, etc.).

6. APPENDICES: You may include appendices to supplement this annual report if you like (e.g., samples of innovative teaching materials, articles written about your professional activities in the popular press, etc.)

Last modified: November 9, 2006

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