Atlanta-afcea minutes Board of Directors Meeting 13 August 2015 Location: gtri, Room 563A



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Atlanta-AFCEA

Minutes Board of Directors Meeting 13 August 2015

Location: GTRI, Room 563A

Dial-in: 605-475-4700; Pass code 425953#



1130 - 1300
ATTENDEES:

AFCEA Position

Name

Status

President

David Landry

Present

Executive VP #1

Kathy Swacina

Present

Executive VP #2

Mark Powell

On Phone

Secretary

Julie Goetz




Asst Secretary

Elizabeth Shannon




Treasurer VP

Johnnie Young

On Phone

Treasurer AVP

Carolyn Russell




Programs VP

Mark Powell

On Phone

Programs AVP

Lynda Cordle

On Phone

Programs AVP

Tom Horton

Present

Programs AVP

Lynn Schneider

On Phone

Membership VP

Indra Dattagupta




Membership AVP

Tom Galligan

Present

Young AFCEAn VP

Justin Traeger




Young AFCEAn AVP

Kevin Parker

Present

Enlisted Affairs VP

Tracey Chisholm




Enlisted Affairs AVP

Open




Publicity VP

Matt Shannon




Publicity AVP

Lynn Schneider

On Phone

Publicity AVP

ZD Wooten




Publicity Communications Subcommittee

Elizabeth Shannon




Publicity Communications Subcommittee

Tiffany Bailey




Education VP

Michelle Brown




Education AVP

Mitch Abel

Present

Scholarships VP

Julie Goetz




Scholarships AVP

Kathy Swacina

Present

Awards VP

Indra Dattagupta




Projects VP

John Souders




Projects AVP

Michelle Brown




Projects AVP

Terry Whitlock




Projects AVP

Chuck Rich




Projects AVP

Dennis Bristol




Small Business VP

ZD Wooten




Small Business AVP

Open




Webmaster VP

Brian Edholm




Webmaster AVP

David Landry

Present

Historian

Indra Dattagupta




Board Member

Pat Harrington




Board Member

Tiffany Bailey




Visitor







Visitor







Visitor








AFCEA Board Meeting 13 August 2015
AGENDA

  1. Call to order - President, Dave Landry at 1138

  2. Roll call and present on the phone (Please see above)

  3. Review and approval of last meeting minutes –Moved and seconded to accept as written. Passed

  4. VP Reports –

Treasurer’s Report – Johnnie Young/Carolyn Russell: Johnnie

  • See attached report

  • Need to start work on new budget for 2016

ProgramsCol Mark Powell/Tom Horton/Lynda Cordle/Lynn Schneider:

    1. Speakers –




  • Dave brought up the thought of shortening the luncheons to 60 minutes.

    • The formal portion of the program would be from 1200-1300

    • Doors would open at 1130. Networking 1130-1200 or after 1300.

  • Dave also brought up what should the focus of our speakers should be.

    • Would like to see a balance of industry, military and other Federal agency speakers

  • Feedback on the luncheon at the 335th was ok. Need to schedule with Pam at the 335th for future luncheons.

    • The food from Jason’s Deli was good. However the service was bad.

    • May go with box lunches in the future



  • NEW discussion: Draft Speaker Plan for Remainder of 2015

    • Buzz to get speakers for Sept, Oct or Nov. Jim from GEMA Region IV.

August – August 21st – Young AFCEAN Meet-Up Event. There is also the TechNet Event going on in Augusta.
September – Jenifer, Commandant from Ft. Gordon,

Note: (Move to Oct. Col Olive, 335th (Kathy) – Confirmed. There is also going to be Senatorial Committee members visiting the 335th} in Sept.
October – Potentially an ARCYBER speaker who will be invited directly by the 335th; other potential Eric Bassel, SANS Institute (Lynn/Dave)

  • Buzz mentioned getting Gen Cordon the CG at Army Cyber for Oct.


November – Suzy Connor – Director of MISO at CDC. (Note: Chris Gandy is her boss)
December – no luncheon, substitute USO Holiday Leave
January – Teacher’s Luncheon
February - Jaspal Sagoo – Cloud Services for CDC (Indra to confirm)
TBD: Linda to confirm Jeff Hill from FEMA for next year

Membership - Indra Dattagupta/Tom Galligan: Tom

  • Individual members = 292. Up 9 from last month. This consists of 166 individual members and 124 associative members

  • Corporate members = 59

  • Discussions:

    • Welcome letters have been sent out.

    • Tom – National is looking at increasing membership dues again.

    • Need to have three month schedule of corporate targets.

    • 24x7Systems signed up as a corporate member. Was asking about an ad. There is a difference between a corporate membership and a corporate sponsor.

Young AFCEAnsJustin Traeger/Kevin Parker: Kevin

  1. Meet UP is August 21st – Red Brick Brewing Company. 21 RSVPs from outside AFCEA. As many as 16 from AFCEA? Have to join “Meet-up” in order to RSVP. Dave to open registration on the website.

  • Food – Little Caesar’s Pizza or Pizza Hut

  • Reminder to be sent out by Dave on Tues

Enlisted Affairs – Tracey Chisholm

a. NR


Publicity – ZD Wooten/Lynn Schneider/David Landry:

a. NR


Projects – John Souders

  1. Need to start the planning process for USO event in Dec.

Educational Programs – Mitch Abel/Michelle Brown: Mitch

  1. Sent out the info for the science fairs.

  • Received 6 out of 11 responses from the school already

  • Second note to be sent out 12 Aug.

  • Go to the county website to sign up to be a judge.

  1. Teaching tool grants letter is finalized. Will be sent out 24 Sept. Due back by 1 Nov. Week of 17 Nov will be the evaluation. 28 Jan awards.

Scholarships – Julie Goetz/Kathy Swacina: Kathy


  1. Letters of scholarship notification have been sent to colleges.

  • Have heard back from all schools except UGA

  • Tom will contact Kennesaw ROTC and UGA

Awards – Indra Dattagupta:

  1. NR

Small Business – Z. D. Wooten:

    1. NR

    2. Kathy got an invite for membership on National Board

Web Master – Brian Edholm/ David Landry:

  1. Log-ons for board members

  • New members to be aadded to the member list

  1. Corporate members to be placed on website banner

5. OLD Business:

NR

6. NEW Business:

1. Vote to keep lunches to 60 minutes. Seconded and passed.

2. BOD Meetings – keep to one hour too.



  • Keep as a face 2 face meeting.

  • Look into VTC capability

3. Dave – We are at the end of the fiscal year. Need to create new budget. Will do draft budget in Aug.

4. Dave – Vote for new Chapter officers is coming up for 2016.



  • Dave will create draft ballot and mail out for nominations and confirmations.

  • Plan to vote in Sept and Install new officers in Oct.

  • Need to go to the website and put names to positions.

    • Charter tells what positions are required. For example Publicity is required.

    • Looking at putting special projects under a single person like a Program Manager. Then other projects would come under that person with a temporary person or committee

    • Please review the positions and tells Dave which positions you would like to be nominated for.

  1. Note that the Ft Gordon museum now charges for entry.

  2. Sister Chapter from AZ is putting together a Hacker Conference 13-18 Sept.

  • 4 classes are being offered for certification. These are EC Council courses.

  1. TechNet 2015: Kathy, Pat, Kevin and Tom G. are going.

Meeting adjourned: 1300


Notes taken by: Kathy Swacina


Treasurer’s Report as of 31 Jul 2015

July Activities:

The Chapter luncheon scheduled for July was held at 335th Signal Command, East Point, GA.


July Luncheon numbers:

Revenue

Sponsor $0.00

Pre-paid online $131.38 per VeriSign/PayPal

Paid at Door $135.00

$266.38

Expenses

Catering Costs $292.94





Profit -$26.56
The following checks were written:
Operating Fund

None


Education Fund

None
Expected revenue and expenses in the near future:

Science Fair Awards (State): -$700

Scholarships: -$3,000


Items affecting account balances:

  • Online Revenue from July luncheon: $131.38

  • Domain Hosting: -$72.74

  • Checks Processed: -$1,208.47

    • Operation Fund

      • Check#1227 – $20.75 – Kevin Parker – Creation of Chapter Meet Up Page

      • Check#1228 – $750.00 – Dave Landry – Reimbursement for travel to AFCEA East

      • Check#1230 – $400.00 – US Treasury – Reinstatement of 501c(6) status. Working

        • NOTE: Dave to scan and email copy of treasury letter

    • Education Fund

      • Check #732 – $50 – Senior Science Fair Award


End of July Combined Monthly Statement Balances:

Account

30-Jun-15

31-Jul-15

Difference

Operating










Checking

$51,316

$50,167

-$1,149

Savings

$13,275

$13,275

$0

Total Operating

$64,591

$63,442

-$1,149

Education










Checking

$7,030

$6,980

-$50

Savings

$564

$564

$0

Total Education

$7,594

$7,544

-$50

Combined Total

$72,185

$70,986

-$1,199

Johnnie Young, Treasurer



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