Atlanta-afcea minutes Board of Directors Meeting 13 August 2015 Location: gtri, Room 563A

Dial-in: 605-475-4700; Pass code 425953#

1. 
   Call to order - President, Dave Landry at 1138
   
2. 
   Roll call and present on the phone (Please see above)
   
3. 
   Review and approval of last meeting minutes –Moved and seconded to accept as written. Passed
   
4. 
   VP Reports –
   

• 
  See attached report
  
• 
  Need to start work on new budget for 2016
  

1. 
   Speakers –
   

• 
  Dave brought up the thought of shortening the luncheons to 60 minutes.
  
  • 
    The formal portion of the program would be from 1200-1300
    
  • 
    Doors would open at 1130. Networking 1130-1200 or after 1300.
    
• 
  Dave also brought up what should the focus of our speakers should be.
  
  • 
    Would like to see a balance of industry, military and other Federal agency speakers
    
• 
  Feedback on the luncheon at the 335^th was ok. Need to schedule with Pam at the 335^th for future luncheons.
  
  • 
    The food from Jason’s Deli was good. However the service was bad.
    
  • 
    May go with box lunches in the future
    
  • 
    
    
• 
  NEW discussion: Draft Speaker Plan for Remainder of 2015
  
  • 
    Buzz to get speakers for Sept, Oct or Nov. Jim from GEMA Region IV.
    

• 
  Buzz mentioned getting Gen Cordon the CG at Army Cyber for Oct.
  

• 
  Lynn mentioned getting Prudence Howard from GSA Contracting Office
  
• 
  Another possibility would be Jennifer the Commandant from Ft Gordon
  

• 
  Individual members = 292. Up 9 from last month. This consists of 166 individual members and 124 associative members
  
• 
  Corporate members = 59
  
• 
  Discussions:
  
  • 
    Welcome letters have been sent out.
    
  • 
    Tom – National is looking at increasing membership dues again.
    
  • 
    Need to have three month schedule of corporate targets.
    
  • 
    24x7Systems signed up as a corporate member. Was asking about an ad. There is a difference between a corporate membership and a corporate sponsor.
    

1. 
   Meet UP is August 21^st – Red Brick Brewing Company. 21 RSVPs from outside AFCEA. As many as 16 from AFCEA? Have to join “Meet-up” in order to RSVP. Dave to open registration on the website.
   

• 
  Food – Little Caesar’s Pizza or Pizza Hut
  
• 
  Reminder to be sent out by Dave on Tues
  

a. NR

a. NR

1. 
   Need to start the planning process for USO event in Dec.
   

1. 
   Sent out the info for the science fairs.
   

• 
  Received 6 out of 11 responses from the school already
  
• 
  Second note to be sent out 12 Aug.
  
• 
  Go to the county website to sign up to be a judge.
  

2. 
   Teaching tool grants letter is finalized. Will be sent out 24 Sept. Due back by 1 Nov. Week of 17 Nov will be the evaluation. 28 Jan awards.
   

1. 
   Letters of scholarship notification have been sent to colleges.
   

• 
  Have heard back from all schools except UGA
  
• 
  Tom will contact Kennesaw ROTC and UGA
  

1. 
   NR
   

1. 
   NR
   
2. 
   Kathy got an invite for membership on National Board
   

1. 
   Log-ons for board members
   

• 
  New members to be aadded to the member list
  

2. 
   Corporate members to be placed on website banner
   

NR

6. NEW Business:

1. Vote to keep lunches to 60 minutes. Seconded and passed.

2. BOD Meetings – keep to one hour too.

• 
  Keep as a face 2 face meeting.
  
• 
  Look into VTC capability
  

4. Dave – Vote for new Chapter officers is coming up for 2016.

• 
  Dave will create draft ballot and mail out for nominations and confirmations.
  
• 
  Plan to vote in Sept and Install new officers in Oct.
  
• 
  Need to go to the website and put names to positions.
  
  • 
    Charter tells what positions are required. For example Publicity is required.
    
  • 
    Looking at putting special projects under a single person like a Program Manager. Then other projects would come under that person with a temporary person or committee
    
  • 
    Please review the positions and tells Dave which positions you would like to be nominated for.
    

5. 
   Note that the Ft Gordon museum now charges for entry.
   
6. 
   Sister Chapter from AZ is putting together a Hacker Conference 13-18 Sept.
   

• 
  4 classes are being offered for certification. These are EC Council courses.
  

7. 
   TechNet 2015: Kathy, Pat, Kevin and Tom G. are going.
   

Meeting adjourned: 1300

The Chapter luncheon scheduled for July was held at 335^th Signal Command, East Point, GA.

Sponsor $0.00

Pre-paid online $131.38 per VeriSign/PayPal

Paid at Door $135.00

$266.38

Expenses

Catering Costs $292.94

None

None
Expected revenue and expenses in the near future:

Science Fair Awards (State): -$700

Scholarships: -$3,000

• 
  Online Revenue from July luncheon: $131.38
  
• 
  Domain Hosting: -$72.74
  
• 
  Checks Processed: -$1,208.47
  
  • 
    Operation Fund
    
    • 
      Check#1227 – $20.75 – Kevin Parker – Creation of Chapter Meet Up Page
      
    • 
      Check#1228 – $750.00 – Dave Landry – Reimbursement for travel to AFCEA East
      
    • 
      Check#1230 – $400.00 – US Treasury – Reinstatement of 501c(6) status. Working
      
      • 
        NOTE: Dave to scan and email copy of treasury letter
        
  • 
    Education Fund
    
    • 
      Check #732 – $50 – Senior Science Fair Award
      

Johnnie Young, Treasurer