Board of directors

AGENDA

BOARD OF DIRECTORS

NORTH CAROLINA ATHLETIC DIRECTORS’ ASSOCIATION

9:00 AM Meet and Greet

• 
  Leadership
  
• 
  Finance
  
• 
  Policy
  

11:00 AM – 12:30 PM Committee Report Out

• 
  Leadership John Hughes
  
• 
  Finance Troy Lindsey
  
• 
  Policy Chris Skabo
  
• 
  Association Status Masanori Toguchi
  
• 
  Retirees Mac Cumbo
  
• 
  Awards Kelly Lewis
  
• 
  Certification Bob Hill
  
• 
  SLA Roy Turner
  
• 
  Mentoring Bobby Guthrie
  
• 
  Conference Roy Turner
  
• 
  NIAAA Delegation Fred McDaniel/Deran Coe
  
• 
  Professional Development Rusty Lee
  

12:30 – 1:30 PM Lunch (Everyone)

• 
  Any board member unable to attend should plan to call or video-conference.
  

1. 
   National Amateur Sports – Website/Sponsorships
   
   1. 
      Call will Que Tucker 6/2/16 @ 2PM (Jeff Morris)
      
2. 
   2018/2020 Conference
   

Committee Report Out-

1. 
   Currently on 12-15 people are registered for Greensboro
   
2. 
   New AD Meeting 7/13/2016
   
   1. 
      Split cost with NCHSAA
      
3. 
   NIAAA Outreach
   
   1. 
      30 were in attendance for LTC 501/502 in Cary, NC
      
   2. 
      Free RAA/Membership for year.
      
   3. 
      3 FREE Trips to National Conference
      
   4. 
      Several in attendance were Middle School Ads
      

1. 
   Section 3 will keep annual conference in the Atlanta Area.
   
2. 
   If interested in being a delegate for NC
   
   1. 
      Let Deran/Fred know
      
   2. 
      Check for conflicts with LTI course offered at Nationals
      

1. 
   2017 – Wilmington
   
   1. 
      Rob Miller – Opening Session/Teaching
      
   2. 
      Brad Allen – NFL Official – Leadership
      
   3. 
      Anthony Collins - ? – Adversity
      
2. 
   Concerns about Vendors
   
   1. 
      Retiree’s instead of working ADs in Exhibit Hall (Drawings)
      
   2. 
      How to drive more traffic?
      
3. 
   Website Ready?
   
   1. 
      Open Registration as soon as December 1, 2016
      
4. 
   Cancellation Policy
   
   1. 
      Setting a date b/c #’s for hotel is needed at minimum 7 days out
      

1. 
   Bobby is wanting to take a lesser role
   
2. 
   Suggested Committee Chairs
   
   1. 
      David Ball
      
   2. 
      Tim Bennett
      

• 
  Develop a recognition of ALL Committee Chairs
  

1. 
   All NC people passed exam that took in Asheville
   
2. 
   Study Guide is GREAT!!!
   
3. 
   PowerPoint – Not So Good – Needs to be reviewed
   

1. 
   Early Registration
   
   1. 
      People are registering early but NOT paying before the deadline – but getting a discount
      

2. 
   Tuesday Morning Breakfast
   
   1. 
      Seeking suggestions for a more captive audience
      

1. 
   Vice Chair – Rick Lewis (Myers Park HS)
   
2. 
   Jerry McGee Scholarship
   
   1. 
      Both have confirmed attendance
      
   2. 
      Officers Presentation @ Breakfast
      
3. 
   Rick & Kelly will be meeting with Roger Dixon
   
4. 
   Dalton is on Hospice – 2015 Scholarship Winner
   

1. 
   Lost of Jack Musten
   

1. 
   Association Status
   
   1. 
      Not registered with NC/IRS
      
   2. 
      No EIN Number
      
   3. 
      No 501(c) 3 Status
      
   4. 
      Solutions
      
      1. 
         Start Over
         
      2. 
         Try & Find Older Information
         
         1. 
            Ask Dave Johnson
            
         2. 
            Look for older documentation
            
   5. 
      Will continue to work with new Executive Director to complete this task.
      

1. 
   Reviewed POP Manuel
   
   1. 
      Want Feedback from New ED
      
2. 
   Treasurer Position ???
   
   1. 
      Provides check & balance
      
3. 
   New Board of Director Members
   
   1. 
      Elect one year in advance
      
      1. 
         Give opportunity to prepare for the four-year term.
         

4. 
   Development of Liaison Positions with NCADA – NCCA – NCHSAA on each Board of Directors
   
   1. 
      Role?
      

1. 
   “Breaking Ground” – Publishing a budget
   
2. 
   Fiscal Year – July 1 – June 30
   
3. 
   Current Money is $29K
   
4. 
   $20K for Operating Budget
   
5. 
   10% on Reserve – Surplus Budget
   
6. 
   Establish an account/line for reserve $3K NOW (May/June)
   
7. 
   Need Treasurer – No Term
   
   1. 
      Next Step – Develop Procedures/Policy
      
8. 
   Rooms
   
   1. 
      Summer Leadership
      
   2. 
      Annual Conference
      
9. 
   Food
   

1. 
   Structure of Committee
   
   1. 
      Chair – 4 year Term with Vice Chair (2)
      
   2. 
      #’s – eight members & three leaders
      
   3. 
      Terms?
      
   4. 
      Require – AD position held
      
   5. 
      Reps from each Region
      
   6. 
      # of committees a person can be on
      
      1. 
         Only 1?
         
2. 
   Allow LTI, SLA, & Certification to fall under the Professional Development Committee
   
3. 
   Conference Committee
   
   1. 
      Linguistics
      
   2. 
      AD Breakfast
      
4. 
   Awards
   
   1. 
      Stand Alone
      
   2. 
      Review Qualifications?
      
5. 
   Mentoring
   
   1. 
      No current chairperson
      
   2. 
      Restructure Committee
      
6. 
   Retiree’s
   
   1. 
      Assist with Vendors at Annual State Conference
      

1. 
   Committee Names – Shared
   
2. 
   Conference Calls – Planning/Structure
   
   1. 
      60 minutes
      
   2. 
      45 minutes
      
3. 
   Location of Interviews – NCHSAA Office on May 17^th @ 9AM
   
4. 
   10 Questions – Working Google Doc
   
   1. 
      Very Difficult
      
   2. 
      Led to Great Ideas
      
5. 
   Committee Ranked Candidates 1, 2, 3
   
   1. 
      Tallied
      
   2. 
      Measured by rubric
      
6. 
   Candidates
   
   1. 
      Fred McDaniel
      
   2. 
      Roy Turner
      
   3. 
      Mark Payne
      
7. 
   Recommendation from committee for next ED – Roy Turner
   
   1. 
      Second by Deran Coe
      
   2. 
      Voted to Accept Roy Turner as New Executive Director – Passed with No Opposition
      
   3. 
      Next Steps
      
      1. 
         Deciding Term
         
         1. 
            Max of four year term with renewal @ BOD Discretion
            
         2. 
            Passes with No Opposition
            
   4. 
      Motion – Offer a four year term for Roy Turner
      
      1. 
         Motion Second – Chris Skabo
         
8. 
   President Jeff Morris will contact all candidates
   
9. 
   Motion – THANK YOU TO ED SEARCH COMMITTEE
   
   
   
10. 
    Discussion
    
    1. 
       ? of separation
       
       1. 
          Went thro all questions
          
       2. 
          Provided Feedback
          
    2. 
       Que Tucker was a BIG HELP
       
    3. 
       Technology - Standout
       
       1. 
          More vs. Less
          
    4. 
       ? Term/Time
       
    5. 
       Candidates didn’t answer all questions; but given opportunity to share final remarks
       
    6. 
       ? ED Lead or BOD Leading
       
       1. 
          BOD – leads – ED
          
    7. 
       No Discussion about Deputy ED
       
    8. 
       Not a close vote
       
       1. 
          Roy Turner
          
       2. 
          Fred McDaniel
          
       3. 
          Mark Payne