Data Handling Software
A field is one piece of data or information about a person or thing.
A record is a collection of detail about a person or thing. Includes a number of fields.
A table is displayed below.
Mobile#
|
Name
|
Model
|
Network
|
Monthly Rate
|
Mins
|
Text
|
Contract Expiry
|
Insurance
|
07547474937
|
B. Davies
|
Sony Ericsson
|
3
|
£22.50
|
100
|
200
|
30/12/2006
|
No
|
07567235172
|
C. Miles
|
Samsung D600
|
3
|
£25.00
|
250
|
250
|
21/04/2007
|
Yes
|
07786289231
|
L. Evans
|
Nokia 3510i
|
T-Mobile
|
£35.00
|
500
|
1000
|
24/10/2007
|
Yes
|
07789317512
|
J. Edwards
|
Nokia 7610
|
Orange
|
£27.99
|
200
|
400
|
12/05/2007
|
Yes
|
07874569842
|
T. Jenkins
|
Nokia 6310i
|
T-Mobile
|
£35.00
|
500
|
1000
|
14/08/2007
|
Yes
|
07921345791
|
W. Smith
|
LG 316
|
3
|
£24.99
|
100
|
250
|
21/02/2007
|
Yes
|
07986172822
|
A. Saunders
|
Samsung 389
|
Orange
|
£35.00
|
500
|
1000
|
12/10/2007
|
No
|
Validation are checks performed by a computer to ensure that data entered is valid.
-
Give an example of a range check that could be used.
-
What is verification?
Complete the data structure table below:
Field Name
|
Data Type
|
Mobile#
|
Text
|
Name
|
|
Model
|
|
Network
|
|
Monthly rate
|
|
Mins
|
|
Text
|
|
Contract Expiry
|
|
Insurance
|
|
Which field would be the key field? Why is the key field important?
When the details are sorted by Contract Expiry in descending order who would be the first name on the list?
When searching you must state the Field Name, Condition and the Value an example to find people with phone insurance is displayed below:
Insurance = Yes
Field Name Condition Value
Write searches for the following questions.
-
Display all phones on the 3 network.
-
Display all phones with greater than 500 texts.
-
Display all phones whose contract set to expire before the 12th May 2007.
-
Display all phones that have 500 mins exactly.
A complex search asks two questions as part of the same search. An example to find all T-Mobile phones with exactly 1000 texts is displayed below:
Network = T-Mobile
AND
Text = 1000
The use of the AND operator means that both criteria have to be met. You could use an OR operator which means either condition can be met. An example is displayed below:
Network = 3
OR
Network = Orange
Write complex searches for the following questions.
-
Display all phones on the 3 network with phone insurance.
-
Display all phones with greater than 500 texts or greater than 400 mins.
-
Display all phones whose network is orange and monthly rate is less than £30.00.
Mail Merge
A mail merge is where the information from a database table is combined (merged) with a standardized letter to create a number of individualized letters. For example if there was a special offer for all customers at the mobile phone shop, one letter would be written and their details stored in the table would be merged to create individual letters.
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