Department of Intramural-Recreational Sports 2016-17 Annual Report

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Department of Intramural-Recreational Sports

2016-17 Annual Report

Table of Contents

  1. Executive Summary

  1. Collaborations

  1. 2017-18 Strategic Initiatives

  1. Intramural Staff

  1. Academic Unit Support

  1. Staff Professional Development

  1. Activities That Support Diversity

  1. Informal Sports

  1. Health Science Campus Fitness Center

  1. Intramural Sports

  1. Marketing and Promotions

  1. Assessment

  1. Technology

  1. Safety

  1. Fitness

  1. Sports Club Federation

  1. Special Events / Programs

  1. Activity Evaluations

  1. Facility Usage Statistics

  1. List of Facility User Groups

  1. Intramural Sports Statistics

  1. All Campus Points Totals

  1. Intramural Champions

  1. Sports Club Scholarship Statistics

  1. 2017-2018 Intramural Schedule

2016-2017 Annual Report

Edited by: Dale Ramsay
Prepared by: David Rice
Contributors: John Smith

David Hatfield

Debby Woodall

David Rice

Justin Peterson


Department of Intramural and Recreational Sports

Dale Ramsay Director

Janice Day Student Affairs Business Center Liaison

Karen Zody Administrative Assistant

David Hatfield Assistant Director- Facilities

John Smith Assistant Director- Marketing, Technology, Safety

Debby Woodall Assistant Director- Fitness

Justin Peterson Assistant Director- Intramural Sports

David Rice Coordinator of Sports Clubs and Facilities

Frank Nuxoll Facility Supervisor- Student Recreation Center

Greg Johnson Facility Supervisor- Student Recreation Center

Tim Lynch Facility Supervisor- HSC Fitness Center

Justin Lucas Facility Supervisor- HSC Fitness Center

Mary Elise Schlich Departmental Assistant- Intramurals

Danielle Lavender Departmental Assistant- Fitness

Chelsea Case Departmental Assistant- Fitness

Carolyn Meiman Departmental Assistant- Facilities

Addina Tritle Departmental Assistant- HSC Fitness Center

Shelby Fiske Departmental Assistant- HSC Fitness Center

Zach Carr Undergraduate Assistant- Intramurals

Katherine Halbleib Undergraduate Assistant- Intramurals

Grant Hennessy Undergraduate Assistant- Intramurals

Aaron Mattingly Undergraduate Assistant- Intramurals

Eric Piernas Undergraduate Assistant- Intramurals

Kylyn Schnelle Undergraduate Assistant- Intramurals

Shannon Sloss Undergraduate Assistant- Intramurals

Alex Lancaster Undergraduate Assistant- Facilities

Bradley Profitt Undergraduate Assistant- Facilities

Emily Russ Undergraduate Assistant- Facilities

  1. Executive Summary

2016-17 was again, another outstanding year for the Department of Intramural-Recreational Sports. 2016-17 was the third full-year of operations of the Student Recreation Center. The SRC continues to enable us to serve a wide array of our students in a multitude of ways, from expanded Intramural Sports offerings, to increased informal sports options, to expanded fitness programming. The SRC continues to improve the quality of life for the students at the University of Louisville.

2016-17 was an outstanding year with many successes to highlight. The program area that has seen the most success was our Sports Club program. The initiative with Admissions to provide academically qualified student with scholarships has been very successful. This year, between the Admissions academic scholarship program and the Metropolitan College-UPS program, 50 of our Sports Club members received scholarships. This is a significant accomplishment. On the field and the rink, our clubs achieved great success. For the second consecutive year, both our Men’s Ice Hockey Club and Men’s Lacrosse Club won their respective league championships. Our Men’s Rugby Club made significant progress, as they were runner-up in their league. Our Sports Club program continues to make great strides.
The usage of the SRC and total program continues to be outstanding. Between the SRC and HSC Fitness Center there were 596,377 users. The total number of unique users was 16,966.
The leadership we continue to serve under in Student Affairs continues to be outstanding. Dr. Michael Mardis, Vice Provost for Student Affairs and Dean of Students, continues to provide outstanding leadership for the Division of Student Affairs. He also is a tremendous advocate for what we are doing in Intramural-Recreational Sports. It is an extremely challenging time for both the University and Student Affairs as it relates to our current budget situation. Dr. Mardis continues to deal with this situation in his trademark open and collaborative manner. We are confident he will help get us through this and we continue to be appreciative of his leadership.
2016-17 was another successful year for Intramural-Recreational Sports. While we continue to be challenged by the University’s current budget situation, we continue to provide our students with a comprehensive array of structured and non-structured recreational programs. The SRC gives us the vehicle to serve our student body in a first-class manner.

  1. Collaborations

One of the primary strengths of our program is the volume and quality of collaborations that Intramural-Recreational Sports has with different departments across campus. These collaborations serve to enhance the department’s ability to effectively serve our various constituency groups. The following is a summary of our numerous collaborations:

Athletics We work closely with Athletics in cooperatively sharing the use of each other’s facilities. Our students benefit from getting to compete in outstanding venues such as Cardinal Arena (Basketball Championships), Bass/Rudd Tennis Center (Tennis Tournaments), Wright Natatorium (Swim Meet), and the Trager Stadium (Track Meet). Participating in these venues enhance the experience of participating in Intramurals for our students.
U-Fit Program Intramural-Recreational Sports is collaborating with Health Promotions in allowing them to use the Fitness Lab in the SRC for their U-Fit program. Health Promotions trains students on how to train other students. This is a very popular program and a good collaboration for us to be involved in.
Financial Aid Office Our department works closely with Charlie Schnell in the Financial Aid Office to recruit College Work Study students to work in the Intramural Department. Our department is the most popular place for CWS students to work on campus. By developing this relationship with Financial Aid, it assists us tremendously with our student wage budget by having a large number of CWS students.
International Center Intramural-Recreational Sports works with the International Center and offers two “International Nights” in the SAC, one in the Fall and one in the Spring. The purpose of these programs is to expose International students to IM-Rec Sports. Many of the participants are part of our Badminton Club, which has a high percentage of International students.
Orientation We are very involved in Orientation. We have a table at the information fair and are part of the presentation on campus involvement. After several attempts, we now have the correct situation within the Orientation program where we are able to reach out to a high volume of students. We believe it is important to have a strong presence at Orientation to expose the incoming freshmen to our program.
Marching Band Our collaboration with the Marching Band continues to evolve. We work with them in scheduling and field maintenance. We have made it very clear to them that they are a full financial partner in the expense of maintaining the Intramural Field. They were extremely cooperative and while it is not our ideal situation, we are making the best of it. This year we allowed them to use SGA Field for their pre-season Band Camp.
Learfield Sports Our arrangement with Learfield continues to be a financially successful one for our department. In this time of financial stress, Learfield has done an excellent job in providing our department with additional revenue that we need to operate our program. Our partnership is unique in that we continue to be the only recreational sports program in the country with an agreement with a sports marketing firm. We look forward to the future with the opening of the SRC and the new marketing opportunities that will develop.
University Emergency

Medicine We have a partnership with University Emergency Medicine to enable us to have Automatic External Defibrillators in our facilities. Dr. Price wrote our prescriptions on our AED protocols. This relationship is important because of the necessity for our staff to be able to respond to a cardiac emergency.
Service Solutions One of the components of our successful operation is the work done in cleaning and maintaining the SRC facility. Service Solutions (SSC) is the cleaning company that we secured to maintain the SRC. They have done an excellent job in this area. Having a facility that is clean adds to the positive experience our students enjoy.
Bursar, Registrar, and

Card Office With the opening of the SRC and the advent of the Student Recreation Fee, we have developed a strong relationship with the Bursar, Registrar, and Card Offices. There are many intricacies related to student enrollment and the assessing of the recreation fee. All three of these offices have been extremely helpful in resolving issues.
Summer Athletic Camp With the closing of the SAC, the Women’s Volleyball, Women’s Basketball, and the Cheer camps all transitioned to the Student Recreation Center. We look forward to continuing to host all of these groups in the SRC.
Welcome Week Last year on the Saturday of Welcome Week we hosted two events- the first, Playfair, was held on the SRC Turf Field. The second was held in the SRC at the conclusion of Playfair. It was called “Hit the SRC” where the incoming freshmen familiarized themselves with the SRC. SAB also set up a lounge on the SRC Plaza serving a variety of mocktails. Also, Dale Ramsay and Debby Woodall continue to lead a walking tour of campus athletic facilities on Friday of Welcome Week.
American Red Cross The SRC has become an extremely important venue for the American Red Cross as they conducted five Blood Drives here last year. We are pleased to collaborate with the American Red Cross and assist them with this vital community service.
Housing Move-In Day We assist with Housing Move-In Day in August.
Field Days Our department participated in Welcome Week

programs for the Dean of Students Office.

Student Athletic Tickets Dale Ramsay assists SGA with the Student Athletic ticket registration process. He and Justin Peterson chaperoned the student trip to the Chick-Fil-A Bowl in Atlanta and Music City Bowl in Nashville.
First Aid Classes John Smith teaches First Aid Classes to both the Intramural Sports and Student Involvement staff as well as other university employees.

Speech / Literature

Distribution Policy Dale Ramsay, under the auspices of the Dean of Students Office, works with off-campus groups to ensure they are in compliance with the University’s Speech/Literature Distribution Policy.
Welcome Tents Dale Ramsay, David Rice, and Justin Peterson assist with the setup of the Dean of Students Welcome Tents for the first two days of classes. We scheduled the staffing of the tents and kept them supplied with water, apples, and information. This was extremely successful, as the students appreciated the fact there were people available to assist them during the hectic time at the beginning of the academic year.
Physical Plant We have an excellent relationship with the various trades in the Physical Plant. We have spent a great deal of time cultivating these relationships. We receive excellent service from the Physical Plant. In an effort to show our appreciation to them we work closely with them on our extremely popular Faculty/Staff Golf Outing. Many Physical Plant employees participate in the tournament. They assist us in obtaining sponsorships for the event as well.
Various Academic/

Service Units In an effort to promote the SRC, we invite a wide variety of campus departments to use the space in the SRC for meetings. This enables us to showcase the SRC and promote Intramural-Recreational Sports to our university colleagues.

  1. 2017-18 Strategic Initiatives

  1. Continue to collaborate with Admissions and our Sports Clubs to increase the number of students admitted under this process by another 10%.

  1. Conduct a comprehensive risk management audit of all aspects of the Intramural-Recreational Sports program.

  1. Continue to identify ways to generate revenue for Intramural-Recreational Sports, particularly in the area of naming opportunities for the Student Recreation Center.

  1. Increase the total number of memberships (Alumni, Dependent, Faculty/Staff, and Sports Club) by 10%.

  1. Continue to develop of replacement strategy as fitness equipment from the initial SRC opening goes out of warranty. It continues to be essential to increase the amount of money we put in the SRC Plant Fund.

  1. Intramural Sports Staff

The Department of Intramural Sports has 11 full-time employees and 5 Departmental Assistants. During 2016-17 we also employed 191 student employees who served as facility workers, fitness instructors, event assistants, student supervisors, and sports officials. The strength of our Department continues to be the dedication and loyalty of the staff. The full-time staff has in excess of 200+ years of service to UofL in the Intramural Sports Department.

We said goodbye to four Department Assistants- Chelsea Case, Mary Elise-Schlich, Danielle Lavendar, and Shelby Fiske this year. Searches are currently underway to replace the parting Departmental Assistants.
We continue to have a close working relationship with the Department of Financial Aid to ensure we are able to get an ample number of Federal College Work Study students to fill our need for hourly student employees.

  1. Academic Unit Support

We have an excellent relationship with the Health and Sports Studies Department. HSS uses the SRC for many of their activity classes during the fall and spring semesters. These classes benefit our program in that they help drive traffic to our facility and expose them to our program. HSS is also using our classrooms to teach three classes. It is good that their students are in the SRC. We also provide valuable internship opportunities for the HSS students. Dale Ramsay is also an HSS faculty member, teaching classes in Recreational Sports Management and Sports Officiating. Justin Peterson also teaches several activity classes. Many academic student groups as well as several academic departments are utilizing the meeting rooms in the SRC.

We also provide our facilities for many academic units who wish to have recreational programs.

  1. Staff Professional Development

Dale Ramsay Taught two classes for HSS (Rec. Sports Management and Sports Officiating)

High school and college basketball official

Served as Clinician for KBOA Basketball Officiating Camp

Attended ACC Director’s Workshop
John Smith Taught First Aid/ CPR Classes

American Heart Association Instructor

Staff Senate

Conducted clinics for Kentucky High School Athletic Association

Assigning Secretary for High School Volleyball and Softball in Jefferson County

Served on Advisory Board for Louisville Area Red Cross Chapter

Justin Peterson Assigned officials for St. Xavier High School Intramural Sports

Attended KBOA Workshop

Attended KIRSA Conference

Appointed New KIRSA State Director

Taught two HSS Activity Classes

Debby Woodall Attended KIRSA Conference

Hosted NETA Personal Training Certification Workshop

ACE Personal Training Certification

Student Affairs Diversity Committee
David Rice Student Awards Committee

Attended KIRSA Conference

David Hatfield Attended KIRSA Conference

  1. Activities That Support Diversity

One of the strengths of our program is its diversity of participants. Our motto of “A Sport For Everyone And Everyone In A Sport” promotes inclusiveness in all aspects of our program.

In Intramurals, there is a high percentage of African-American students who participate in Flag Football and Basketball leagues. The student group Porter Scholars was again very active in the Intramural Sports program this year. Our student staff is extremely diverse in both gender and ethnicity. The majority of our Intramural Sports supervisors and officials were African-American students.
Our program is also popular with International students. We host International Nights in both Fall and Spring semesters in the SRC. The majority of the members of our Badminton Club are International students. A large number of International students also participate in our Soccer Leagues.
It is obvious that all segments of our program are popular with the rich and diverse student population of UofL. It is also apparent that these students view our facilities as a place where they feel comfortable participating in our various programs.

  1. Informal Sports

The Intramural-Recreational Sports program completed its third full year in the Student Recreation Center in 2016-17. In recent years we also previously managed Humana Gym, Crawford Gym, the SAC Recreational Center, and the Cardinal Corner Game Room. We no longer manage these facilities.

Our focus is now on the Student Recreation Center and the HSC Fitness Center. Using the CSI software management program we are now able to more accurately track our facility usage. During 2016-17 there were 16,966 unique students who used one of our two facilities, which is an incredible number of students utilizing our centers. This also makes a tremendous statement about the popularity of our program.
The following numbers indicate the total number of visits to our two facilities in 2016-17:
Student Recreation Center 538,381

HSC Fitness Center 57,996


This number of users is another 3% increase over 2015-16. This is impressive considering the high volume of users we already have. These numbers reflect the interest our student have in our program.

Student Recreation Center

The University of Louisville Student Recreation Center is a NIRSA Outstanding Facility Award winner, an Education Finalist Award winner, a LEED Certified Gold facility, and a leader in terms of student involvement on campus, contributing to the University of Louisville being named one of the healthiest colleges in the United States. With the help of faculty, staff, and our loyal members this year has been a great year to be a Louisville Cardinal.

Here are the usage numbers for the year for all areas of the SRC:

Main Weight Room 158,009

Sport Club Room 6,641

1st Floor Gym 101,508

MAC Court 23,335

Group Fitness 34,171

Golf Simulator 1,420

Running Track 7,751

Racquetball Courts 7,972

Mezzanine Fitness Area 59,287

3rd Floor Gym 95,590

Turf Field 25,739

Classrooms 10,333

Qdoba Gaming Area 2,406

Main Strength and Fitness Center

The Main Weight Room saw a slight dip in the numbers from last year, all of which can be attributed to the loss of two HSS class sections. Those classes average 25 users per section, for a total of 4 times a week over the course of the semester’s 15 weeks is approximately 1500 users. So while our numbers were down about 684 from last year, in reality we were up in our everyday users. We brought in some new equipment to demo during the spring semester. Almost all of the equipment was well-received. Two different self-powered treadmills that incorporated using weights as well as a new cross-trainers, traditional treadmills and a Tire Flip platform made for a great variety of new pieces to experience. The weight room has a large selection of weight machines, making it a great space for heavier lifters and casual lifters alike. We also have a large selection of cardio machines, a Life Fitness Synergy piece, a large array of squat racks, power racks, free weights, benches, seats, adjustable benches, dumbbells, belts, bands, ropes, weight plates, and a Box Master Tower. We have also added another Olympic lifting platform to cater to the heavier lifting crowd. The cardio machines, whether it’s bikes, treadmills, stair climbing machines, or elliptical, provide a unique experience for every user with access to individual TV channels as well as internet access which allows them to ease the occasional monotony of their exercise by browsing internet sites such as Facebook and YouTube. The multiple styles and amount of machines helps to prevent users from getting bored with the same workout and from having to wait for a machine, and allows them easy access from one machine to the next, which allows them to complete their workouts as stress-free as possible.

Sports Club Studio
The sport club room is a fabulous space with a large mat area, mirrors on the wall for checking form and a punching bag. We also have a rack of medicine balls, jump ropes, shoulder work equipment and stretching apparatus, as well as a TV and DVD player to set up your own workout videos if someone so desires. The room gets usage from a variety of clientele, including but not limited to: martial arts classes, PE classes, boxing enthusiast and of course the casual user who might need the large mat area. This year the number were down just a bit, averaging about half a user less per day than last year. This is not significant in the grand scheme of things.

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