‘First Day’ Health, Safety & Security Induction Form jsg version



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‘First Day’ Health, Safety & Security Induction Form - JSG version


(This is not an exhaustive document. Inductions must address issues specific to each department and each position.)

Inductee’s Name:

     

Position:

     

Department:

     

Manager’s Name:

     

Site:

     

Date:

     

The BBC is committed to providing a healthy, safe and secure environment in which to create and broadcast great programmes and content. This document outlines the key points that new employees need to understand so they can keep themselves and others healthy, safe and secure while working for the BBC.

Please complete the following checklist and use the links to find related guidance, using Click or Tab to move from box to box. Make sure you have understood all the information and taken action where necessary. Your Line Manager will be able to give you additional advice, particularly regarding the provisions, procedures, risks and controls in your work environment. (NB: Press Control + click to select hyperlinks.)



Information for new starter Manager to discuss local arrangements Action required by inductee

Fire Safety: Fire Wardens, Fire Alarms, Evacuation Procedures and PEEPs

Understood / Actioned?

Inform your new starter about the role of Fire Wardens and who they are. Explain about the signs that list the local fire wardens and tell them how to recognise a warden.



Tell your new starter what to do in case of fire including:

  • How to raise the fire alarm – including the emergency phone numbers used locally.

  • What to do on discovering a fire.

  • The locations of fire alarm call points.

  • What to do if the fire alarm sounds - and about fire alarm tests.

  • The evacuation routes and the location of assembly points.



People with Disabilities may need help to assist them to evacuate in emergencies. This is described and communicated in their Personal Emergency Evacuation Plan (PEEP) and shared with their helpers / buddies. Advice on PEEPs can be found in the PEEP guidance.



You are responsible for informing your guests of the fire safety procedures. If they have a disability they might also need a Visitor PEEP.



Accident & Incidents: Reporting, Investigating and First Aid

Understood / Actioned?

You must tell your manager about any accident as quickly as possible and report the accident on myRisks Tools. You must co-operate with any Accident/ Incident Investigations.



Tell your new starter who their First Aiders are and where the First Aid kits are stored.



Responsibilities and arrangements for managing risk

Understood / Actioned?

Employer’s Responsibilities: Managers are responsible for the safety of their staff.

Employee’s Responsibilities: We are all responsible for our own safety and the safety of those around us. Managers should:

  • Tell them about the specific risks and controls of their job.

  • Tell them to cooperate with others in making sure that safety is managed.

  • They should read the Safety Management page for more information.



Tell them the names of the local Health & Safety Co-ordinators.



Tell them about the role of Trades Union Safety Representatives and local aspects of Safety Management Organisation. They have a right to talk to a union safety representative about any safety concern, even if they are not a member of a Trades Union.



BBC Safety provide specialist advice and support across the BBC, more information is on myRisks Information. If you need further advice on health, safety, security or fire related risks contact the Safety Advice Line: Tel: 0370 411 0464 (ext. 0464) or by email.



Occupational Health offer advice to all staff regarding work-related health and travel health issues. Tel: 0370 024 3477 (int.0477). If work is affecting your health, inform your manager.



The BBC has a confidential counselling service, the Employee Assistance Programme, to support individuals and managers. EAP Freephone: 0800 042 0140 or by email



Mandatory Training

Understood / Actioned?

All new staff are required to complete certain mandatory training courses.

Please select the appropriate version for your job / role.


Tell them what other training is mandatory for their department and their role.



If you use a computer for more than one hour a day, you must carry out online Display Screen Equipment (DSE) training. You may also need to do a DSE assessment.



Personal Welfare and Workplace Safety

Understood / Actioned?

Inform them of the location of toilets, washrooms and catering facilities.



Everybody has a responsibility to ensure the workplace is kept safe and tidy. Faults must be reported to the FM Helpdesk (this has the number to call for your region) or contact your local Facilities Manager (FM), you can find them using the find a building page.



Be aware of Electrical Safety. Do not use faulty equipment and report faults to your local FM. Do not use personal mains electrical equipment at work without permission from your Line Manager.



If their job involves Night Working make sure staff are aware of their entitlement to a voluntary assessment before they start night shift work (form available via link).



If their job involves significant Manual Handling you’ll need to risk assess the tasks and maybe arrange training.



For employees with a disability contact BBC HR Direct Access Services for assistance in making adjustments to the job, or workplace. Discuss accessibility issues with your local FM.



Before you can Drive Vehicles on BBC business (even your own car) you must meet the criteria for BBC Insurance and complete the driver’s declaration form. You are responsible for ensuring that the vehicle is roadworthy before driving and understanding the Driving guidance.



New and Expectant Mothers may face additional risks at work and should inform their Line Manager who is responsible for ensuring any necessary workplace adjustments.



Security Access, ID Cards and Information Security

Understood / Actioned?

You must always wear your ID card visibly, as specified in the BBC ID card policy.



You have to ensure that Confidential Documents & Information are kept secure. More information is on the Information Security page.


Final checks: Managers please ensure that member of staff has seen the JSG on myRisks, that they know how to access the myRisks Safety App and have been set up with access to the myRisks Tools website, via the Safety Advice Line.


When this form is complete we suggest that you attach a copy to the Induction Record on myRisks Tools as evidence that the induction was completed.


For more information contact Safety Advice Line: Tel: + 44 (0) 370 411 0464 (extension 0464)
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