Fresh water at camps at Plant Industrial City shall be provided by Contractor, including what is required for the Work.
Office buildings and other facilities
Contractor shall provide for the collection, storage, transfer and distribution of all water required for office buildings as well as other facilities at Construction Site. Requirements shall also include items such as concrete production, aggregate materials washing, testing of piping, vessels, tanks, drinking water, personnel waste flushing and for compaction of Construction Site fill. Contractor shall provide for adequate water storage facilities for this purpose. Wastes from accommodation camps, offices and other facilities at construction site
Contractor shall provide for the collection of all sewage and wastewater from both the accommodation camp and other facilities at the Construction Site to storage tanks and provide for the contents to be treated at the existing Plant Sewage Treatment Plant.
Construction debris may be disposed as follows:
Clean construction rubble and excavated materials hauled elsewhere within Nation to a site approved by Company / Client and / or relevant body.
Garbage and construction unclassified rubbish to be hauled to a Site within Nation approved by Company / Client and / or relevant body.
Scrap steel to be disposed of through local organisations.
Untreated sanitary waste and solid waste to be hauled to a treatment plant located to a site within Nation approved by Company / Client and / or relevant body.
Contractor shall adhere to Environmental Guidelines and Company / Client Environmental Protection Standards and apply to the relevant National public authorities for disposal of such construction debris. Company / Client shall provide a letter of introduction for such application.
Contractor shall adhere to Regulation for Disposal of dredging material given in Contract documents.
All wastes generated from the Contractor’s Temporary Facilities shall be disposed off by Contractor at disposal sites within the Plant Area as approved by Company / Client.
Contractor shall utilize the Plant sewage treatment plant for its domestic waste / sewage treatment for which Contractor shall be charged at the rate of ……. per cubic meter.
Contractor to arrange for transportation of the sewage from his camp to the Plant sewage plant.
Communication Systems during Construction,
Telecommunications (TEL), a governmental agency has total jurisdiction on communications for this Project. During Construction Work on the FACILITIES, communications services shall be required for Accommodation Camps, Office buildings and other facilities at Construction site. Construction communications should be considered as a separate stand-alone part of the Project including power supply arrangements. Contractor shall determine the exact requirements. A temporary exchange with sufficient capacity to meet the anticipated heavy demand for telephone and facsimile circuits during this phase shall be provided. Telephone extensions and facsimile machines shall be required throughout duration of the Project for offices of Company / Client, Contractor and Sub-Contractors. Contractor shall seek TEL advice on their requirements to supply telecommunication equipment upon request.
For the use of individual groups working at Construction Site with no requirement for access to external circuits, separate hand-portable radio systems with base station repeaters shall be provided. More channels and hand-portable / mobile units are anticipated during the construction phase than during normal operation. The base station repeaters should be installed in the construction office and coverage of the work areas obtained by the use of directional antenna systems. Alternatively, base equipment can be installed in suitable containers and located to provide optimum coverage. Contractor shall co-ordinate Construction Site communication system requirements through Tel. Company / Client may provide a letter of introduction for such applications.
All communications / correspondence with the local tele-communications company (Tel) shall be in coordination with Company / Client. The Communication requirement for Company / Client Personnel is specified.
Import of equipment and materials
All materials for the Work shall be subject to customs regulations and inspection. Contractor shall review and understand these regulations. Contractor to note that the Certificate of Origin must be certified by a Chamber of Commerce and ratified (legalised) by a National Embassy / Consulate. National customs shall reject any of these documents not ratified by a National Embassy / Consulate. Contractor to arrange authentication / legalisation of such documents.
Contractor shall carry out co-ordination of movement of ships, offloading and handling of equipment and materials delivered to the Construction Site, in accordance with the local regulations and following the requirements in the relevant section of the FEED Design Package.
Contractor shall give preference to Plant Port while importing materials. Plant Port is a modern port and has necessary facilities like exclusive heavy load berth, cargo berths etc. To facilitate Project import Material. Alternatively, other Ports can also be considered if necessary. Airfreight shall be through international airport at all stages.
Contractor shall clear all materials through National Customs for use at the Construction Site. Contractor shall be responsible for payment of legalisation fees, Custom duty, customs clearance etc.
Disposal of temporary facilities and construction surplus
The Temporary Facilities installed, the equipment and tools used and the vehicles are either to be re-exported or disposed of as the case may be, and as directed by the National authorities. Contractor shall be responsible to co-ordinate these activities with National Authorities. Company / Client shall provide a letter of introduction for such applications.
Contractor shall be responsible for the disposal of all construction surplus (overbuy) immediately after completion of the Work subject to Company / Client approval.
The Guarantee Period for the Work shall be 24 months from the Completion Date.
System Reliability and Water Availability
Contractor shall ensure that the Facility is designed, specified, constructed and commissioned to achieve an overall system reliability of not less than 99.7%. Contractor shall ensure that water availability is maintained at 100% at all time to all consumers.
Contractor shall perform Reliability Study based on OREDA Reliability Data and statistical data from Plant which shall be requested by Contractor.
Contractor shall ensure that the system reliability of 99.7% shall be maintained and proven to Company / Client with the manifold design arrangement. Contractor shall implement in the detailed design the recommendations (e.g: Mean Time Between Failure [MTBF] requirements etc.) Made in the reliability report given in documents
It is a part of Contractor’s Scope of Work to monitor and establish design reliability and availability by data collection and analysis for a period of one year from performance test within the contract closure date.
Maintenance, Engineering Data Acquisition, Management and Maintenance Strategies for SAP System
Contractor shall compile input and entry data into the SAP system in conformance with the Scope of Work and structure as indicated in the SAP document.
Project management, control and administration
Contractor shall ensure that all parties involved in the Work properly co-ordinate on all interfaces dealing promptly. Accordingly, Contractor shall ‘initiate and implement’ appropriate project management, control and administration procedures. Provision and implementation of Project control procedures for the Work shall be following the guidelines provided in Contract. In particular, Contractor shall give proper attention to the following:
Contractor responsibility includes the following as a minimum:
Undertaking project management of the design, Engineering, Procurement, Construction, Installation, Testing, Pre-Commissioning, Commissioning start-up, Initial Operation and Maintenance of the FACILITY including the ‘management and supervision’ of all Subcontractors, Vendors and ancillary or temporary services that are necessary for the expeditious completion of the Work in accordance with the Contract.
Preparation and submission of organisation charts for Engineering, Procurement, Construction, Installation, Testing, Pre-Commissioning and Commissioning (separately for each phase and location of the Work).
Provision of a project management team/s to manage the implementation of the Work.
Provision of Contractor Personnel to fulfill contractual requirement for timely completion of the Work.
Co-ordination and control of work of each work group e.g. Design, engineering, procurement services, project control, contracting, construction, Installation, Testing pre-commissioning and commissioning to ensure the Work is completed within Scheduled Completion Date according to the ‘specifications and drawings’
Implementation of a safety program throughout the execution of the work.
Implementation of a Quality Assurance Program throughout the execution of the Work and submission of periodic reports to Company / Client. Carrying out periodic quality, safety, technical and schedule audits with Company / Client attendance and advising Company / Client of the results of such audits together with the appropriate action taken on any recommendation/s. The said audits shall be carried out at 30%, 60% and 90% of the Engineering, Procurement and Construction progress.
Preparation of a complete set of Project Administration Instructions / Manual for the Work to obtain approval in line with the requirements of Contract.
Contractor shall prepare, finalise and obtain Company / Client’s approval of the project Document Distribution and Approval Matrices which be produced for each work phase i.e. Engineering, Procurement, Construction, Pre-commissioning, Commissioning and Initial Operation and Maintenance. The matrices shall include Contractor’s internal distribution as well as Company / Client’s involved parties, management and discipline engineers.
Contractor shall prepare, finalise and obtain Company / Client’s approval of the project Deliverable Register (s) which be produced separately for each work phase i.e. Engineering, Procurement, Construction, Pre-commissioning, Commissioning and ‘Initial Operation and Maintenance’.
Management and co-ordination of all external interfaces associated with the Work. These interfaces cover Engineering, Procurement Services (including supply), Construction, Pre-Commissioning, Commissioning,’ Initial Operations & Maintenance’ activities.
Attending all management meetings with Company / Client at Contractor’s Design Office, Construction Site and Company / Client offices in Nation in accordance with Contract.
Reporting to Company / Client in accordance with guideline provided in Contract.
Construction Pre-Commissioning / Commissioning / Start-up and Initial Operation and Maintenance Management
Contractor shall provide all Construction Management, supervision and support services including but not limited to the following:
Construction Management and Interface Management
Quality Control / Quality Assurance Construction engineering and technical control services
Material control and warehousing
Management of Subcontractor and Vendors
TPC and TPI Services
Disposal of construction surplus materials
Dismantling and disposal of construction aids and Temporary Facility except otherwise directed by Company / Client.
Timely supply of AFC drawings and information to be issued to SubContractors. Timely supply of Engineering documents and information to be issued to Vendors. Adequate expediting of Vendors’ drawings / data for incorporation in detailed engineering and timely return of engineering comments and approvals of Vendors drawings /data. Adequate expediting and inspection of Vendors equipment and materials. Timely supply of Pre-Commissioning, Commissioning, Testing, Start up and Initial Operations and Maintenance spare parts to the Construction Site. Expediting Vendors for providing completed SPIR forms within the stipulated period i.e. Within three (3) months of placement of purchase orders. Adequate provision of Vendors assistance for equipment during Construction, Pre-Commissioning, Commissioning, Start-Up, Initial Operation and Maintenance and Performance Test. Timely supply of equipment and materials to be issued to Subcontractors for installation and Construction.
Timely supply of One Year Operational Spare Parts, Capital Spares and Laboratory Equipment when required to do so by Company / Client.
Centralised Document Control
Contractor shall provide and maintain the Master Document Control Centre for Contract for documents issued by or to the Contractor at Contractor’s Design Office, Construction Site offices and other operational centres through the life of the Contract. Contractor’s primary responsibility shall include but not limited to the following provisions:
Centralised Document control facilities, document control staff, relevant hardware and systems at the above mentioned offices / centres Up to date PC based register of all documents issued by and to the Contractor.
Read / Sort / Print access of Contractor’s Master Document Control Database to Company / Client.
Issuing / obtaining Company / Client acceptance to proceed on all Document Transmittals in advance of distribution in accordance with the approved Document Distribution Matrix.
Distribution of all Contractor generated documents duly sorted by function and classification to Company / Client advising due dates for Company / Client comments.
Co-ordination, expediting and collection of Company / Client comments in accordance with due date schedule.
Provide dedicated staff to carry out the necessary document control function pertaining to Company / Client specific requirements. Provide additional staff viz. Document clerks as required by Company / Client Project Manager to supplement / support the deputed document control staff.
Contractor shall develop detailed Project Administration Instruction Manual applicable for Engineering, Procurement, Construction, Pre-Commissioning, Commissioning, Testing, Start-up, Initial Operation and Maintenance covering all aspects of planning, scheduling, progress reporting, cost control and project administration. An effective system shall be implemented for planning, scheduling and reporting of progress. Project Administration Instruction Manual shall be submitted for approval within 30 (thirty) calendar days from the Effective Date. Contractor shall develop all Project Administration Instruction Manuals following the guidelines and any other requirement stipulated under the Contract in accordance with good professional practices.
Final Project Documentation
Contractor shall prepare and Handover to Company / Client the Final Project Documentations as per the Guidelines provided in relevant documents. The Final Project Documentations including the following as a minimum shall be approved by Company / Client. Mechanical Completion Manuals, Quality Assurance Record Manual(s), Close-out Report, Project Dossiers
Contractor shall prepare Closeout Report in accordance with requirements and guidelines provided. Contractor’s Closeout Report development and update shall be done on monthly basis from the Contract Effective Date to ensure authenticity of the report.
Services and facilities to be provided by company / client / contractor
Facilities provided by Company / Client to Contractor
Contractor Personnel shall be required to work at or visit Company / Client facilities at Plant and elsewhere whilst performing the WorK. For this purpose each Contractor Personnel must posses a valid gate pass.
Application for gate passes can be submitted to Company / Client for approval once the person has a valid entry visa stamp of Nation. Contractor shall submit the application for gate passes for Company / Client approval when all requisite formalities are completed in all respects satisfying the requirements of the security authorities and deposit with the concerned department / security office to obtain the passes. Contractor Personnel shall carry the pass at all times when on Worksite. Contractor shall be responsible for all costs relating to Contractor Personnel in obtaining passes, certificates and attending any kind of training training.
Services and Facilities by Contractor to Company / Client
Contractor shall accept the presence of Company / Client’s representatives as well as any third party nominated by Company / Client at Worksite, in his facilities and at Subcontractors / Vendors’ premises for such purpose as Project co-ordination, monitoring, review of drawings, specifications and schedule, inspections, testing etc. all other aspects of the Work.
Services and facilities at Contractor Design Office
Contractor shall provide and maintain the following services and facilities for Company / Client personnel at Design Office where Engineering or Procurement Services are performed for their entire service duration:
Contractor shall ensure that Company / Client offices within Contractor’s Design Office shall be available for Company / Client access at all times i.e. Company / Client staff have uninterrupted and unhindered access 24 hours a day, seven (7) days a week for the full duration of their stay at Contractors’ Design Office. Contractor to record that Company / Client staff shall not call his security staff to open the doors to Company / Client offices outside normal working hours.
Contractor shall ensure that Air Conditioning and heating to Company / Client offices during the hot and cold seasons shall be working efficiently at all times.
Offices and Related Services and Facilities (Indicative)
One managerial office of not less than twenty (20) square meters.
Three managerial offices of not less than sixteen (16) square meters.
Fifteen single occupancy offices of not less than twelve (12) square meters. Common working area would not be acceptable.
Secretarial / clerical, administration pool area adequate for at least four persons and locked Document Control Area.
One fully furnished and equipped conference room for the exclusive use of Company / Client of not less than forty (40) square meters with conference table for a minimum of twenty (20) persons with all presentation equipment such as overhead projector, writing boards, etc. Contractor shall make available to Company / Client the use of other conference rooms and use of items of equipment such as television, computer projector, video (VCR) and the like for meetings and / or presentation purposes, as required.
One fully equipped archive office of not less than twenty-five (25) square meters with filing cabinets, filing drawers, etc.
One Prayer Room of not less than thirty (30) square meters.
Shaded car parking for twenty (20) cars within the basement of the office building which Company / Client staff shall be accommodated in.
One high-speed multi-copy photocopying machine (A4 and A3 plain paper sizes) for the exclusive use of Company/Client. Photocopying machines specification shall include, but not limited to, user friendly console, sorting and stapling facilities with at least twenty (20) trays, dual side copying, enlarging and reducing capabilities, minimum fifty (50) pages feeder, A4 and A3 volume paper trays and speed of not less than sixty (60) pages per minute.
One colour photocopier machine for exclusive use of Company/Client.
Two (2) paper shredding machines
Office scanner suitable for electronic transfer of documentation.
The office accommodation shall be supplied with all utilities and services (24 hours a day) such as, but not limited to, electricity, lighting, ventilation, heating and/or air conditioning, fully stocked and maintained dedicated kitchen with hot and cold refreshments, toilet / washing facilities, to the satisfaction of Company / Client. Maintenance and daily cleaning of the offices and common areas shall also be provided.
Pantry with a person to serve tea / coffee, etc. Shall be for the exclusive use of Company / Client
Toilets with ablution for the exclusive use of Company / Client Muslim staff shall be maintained at EPIC Contractor’s Home Office.
Keys shall be provided so that Company / Client office can be accessed at all times.
The offices furnishing supplied shall be of good quality and should be sufficient and include, but not limited to, carpeting, lockable desks, chairs, reference tables, meeting tables, lockable filing cabinets, stick files, wall mounted notice boards, white marker boards, drafting boards and telecommunications as described hereinafter.
Provision of coat hangers, waste-paper bins and normal office stationery such as, but not limited to, stapling machines, hole punchers, A4 size writing pads, note books.
Diaries, Lever arch files, scientific hand calculators, pencils, markers, erasers, scissors, staple extractors, pens, drawing pins, paper clips, stackable paper trays, etc. Are to be provided as required to all Company / Client staff.
Stationery and consumables to be used for equipment specified shall be supplied, as required. This shall include, but not be limited to, stationery and consumables for photocopier, facsimile, computer workstations, printers, paper guillotine etc.
Offices provided by Contractor for Company / Client shall be in the same building, which Contractor intends to use for the execution of the Work, and shall be segregated from Subcontractors, and other Contractor’s Clients.
All managerial and Company / Client staff offices including document control and archive office shall be lockable. Secretarial and Document Controller offices to be of an open space style. Contractor shall be responsible for the security and safety of the office accommodation.
Two (2) secretaries / clerks fluent in English, complete with office space and furniture, as per the specification of those for Company / Client, and equipped and familiar with the telecommunications and computer equipment. Shall be provided. All clerks shall be provided with their own computer workstations, printers, etc. (in addition to those provided to Company / Client elsewhere in the Contract, as per the specification of Company / Client. All Secretaries/clerks shall be subject to Company / Client approval. Contractor shall provide all resumes and arrange for interviews by Company / Client of all secretaries / clerks.
All offices, administration pool, archive office and conference rooms listed above shall be supplied with telecommunication facilities comprising telephones with speakers and microphones for conference calls with access to domestic and international networks through Contractor’s central switchboard.
Two laser facsimile machines with A4 size paper and with at least 100 pages memory connected with two direct lines external to Contractor’s switchboard and with access to domestic and international network.
Charges for telephone and, facsimile calls including connection and rental charges shall be to the account of Contractor. Company / Client shall make use of the international calls only for business purpose.
Contractor shall provide and install the following equipment and shall ensure proper maintenance support (hardware and software) through Contractor’s own computer support group:
Fifteen Computer Workstations with minimum 3.0 GHZ processor, 256 MB RAM memory, eighty (80) GB Hard Disk, 512 KB cache memory, 3.5” floppy drive, DVD/ CD ROM drive, 15” SVGA monitor (17” for engineers involved in design review), Windows 98 key board (US Standard), Windows mouse and mouse pad. All Computer Workstations shall be supplied network and Internet ready.
Two Notepad Computers with minimum 2.0 GHZ Centrino Processor 3.0 GHZ processor, five hundred twelve (512) MB RAM memory, eighty (80) GB Hard Disk, 512 KB cache memory, DVD / CD ROM drive, 3.5” floppy drive, 15” TFT screen, built-in Windows XP key board (US standard) and built-in-mouse and external mouse, integrated headphone/speakers and microphone jacks, rechargeable battery with average of 3 hours life time plus a carrying case and universal power adapter. All Notebook Computers shall be supplied network and Internet ready.
One computer workstation for direct access to Company/Client intranet through the Internet complete with printer.
Common facilities to be shared between as many workstations as listed in (a) & (b) above connected by a local area network and consist of:
Two A4 laser printers, 12 pages per minute.
One A4 and A3 laser printer, 12 pages per minute
One A4 / A3 scanner.
Use of A4 / A3 color laser printer and A3 color plotter, as required.
Software Back-up facilities.
All computer systems should be supplied ready to use.
Software, latest English versions for the above Computers (each), as specified here below:
Windows and Winzip, Antivirus, Microsoft Professional Office. Adobe Acrobat Writer, Network Software and card , E-mail Software – Lotus Notes
Planning Software CONTRACTOR intends to use for the WORK. Scanning Software, Any software related to all engineering disciplines that Contractor intends to use for the WORK through Contractor’s Network. Flash Memory Sticks of at least 2 GB, Contractor shall install all cables, connections, junction boxes and software for the installation of a local area network to service all the above computers (including secretary / clerks and Company / Client Assistant Engineers’ workstations) and common facilities.
Contractor shall connect all computers to E-mail and Internet networks to enable communication between Company / Client personnel and Contractor personnel and communication with Company / Client management in National through the Internet Network or telephone modems. Contractor shall endeavour to use the same software applications as shall be used by Company / Client (defined above) for ease of data/reports between Contractor and Company / Client. Contractor shall ensure unlimited e-mail access for Company / Client staff at his Home and Site Offices. Company / Client shall not accept limitation on the size of the “Inbox”. There shall be unlimited megabyte size of the “Inbox”. Contractor shall ensure that remote access by Contractor, of workstations used by Company / Client shall be blocked. However, access may be permitted for short periods following approval by Company / Client.
Contractor shall provide access to its home office canteen of senior personnel for Company / Client Personnel and nominated third parties at costs equivalent to those for Contractor’s employees.
Contractor shall provide assistance for obtaining (in the country of Contractor Design office where Work is performed) necessary permits, Governmental or administrative authorization visas, residence visas, car rental, domestic and international travel booking services and any other similar administrative matters for Company / Client personnel and their families and any third parties nominated by Company / Client.
Contractor shall provide administrative assistance to Company / Client personnel, their family and any third party nominated by Company / Client in relation to, but not limited to the following:
Arranging with removal firms for transport of personnel’s belongings.
Assisting personnel and their families to find leisure facilities, schools, hospitals, accommodation for leasing and any similar matters. Contractor shall provide the requisite guarantee if required.
Cost of the above-referred administrative assistance to Company / Client is included in lump sum Contract Price.
In case of the following items, Company / Client representative would issue specific instruction to Contractor authorizing permission and Contractor shall have to bear the cost upfront. Company / Client would reimburse the approved documented cost at actual for all such expenditure through Variation to Contract. However, all costs related to Contractor’s overhead expenses for arranging and assisting with the above would be at Contractor’s account and deemed to be included under the Lump Sum Contract Price. Payments of hospitalization costs (or guaranteeing payment if acceptable to hospital authority) for Company / Client personnel (in the country of Contractor Design office where Work is performed) in case of an emergency hospital admittance and until such time payment is made directly by Company / Client to the hospital. Company / Client would furnish Contractor with a copy of such payment remittance for his record.
All fees, charges and costs for visas, permits, residence formalities, etc.
Full and Shot-down Copies of Contract Document
Contractor shall provide thirty (10) shot-down copies of the Contract documents in A5 size for Company / Client use (drawing to be on A4 size folded to A5 size). The shot-down Contract document copies shall be bound with good quality hard covers and shall be subject to Company / Client approval. Shot-down copies of Contract Document exclude the Technical Information Volumes. Additionally, Contractor shall provide (10) full size copies of the Contract documents including Appendix F documents.
Mail and Courier Services
Contractor shall provide to Company / Client mail and courier services through Contractor’s mail office.
Training of Company / Client Personnel
Training of Company / Client Assistant Engineers at Contractor’s Home office.
Contractor shall provide cost for on-the-job-Training for five (5) Company / Client Assistant Engineers at his Design Office as provisional sum.
Contractor shall assign a Lead Engineer as Contractor’s focal point concerning the training of Company / Client Assistant Engineers. The focal point shall provide and be responsible for the following:
Preparation and submission of training programs in accordance with the PCP for Company / Client review and approval. Co-ordination of all training activities and matters. Keeping track of training progress for all Company / Client Assistant Engineers. Ensuring that training progress assessment reports are submitted in a timely manner. Liaison with Company / Clientrepresentative or his delegate in all matters regarding the training of Company / Client Assistant Engineers. Providing seminars and classroom courses for Company / Client Assistant Engineers. Arranging vendor factory/shop visits as necessary.
Contractor shall assign a Senior Engineer as a mentor for each Company / Client Assistant Engineer in accordance to their specific engineering discipline during the entire Engineering / Procurement phase.
The mentors shall be responsible for the following:
Familiarization of Company / Client Assistant Engineers with Contractor’s working systems and facilities.
Assigning project related activities to Company / Client Assistant Engineers and providing sufficient guidance for them to be able to complete the assigned work at the expected level of competency. Reviewing and evaluations of the activities performed by Company / Client Assistant Engineers.
Reviewing the monthly reports prepared by the trainees and forwarding them to Company / Client Representative with their recommendations.
Submitting schedule of activities planned for assignment in advance to Company / Client Representative or his delegates.
Preparing quarterly progress reports in accordance with the format to be provided by Company / Client.
The training of Company / Client Assistant Engineers shall be planned in a way to enable their full appreciation of the overall engineering consideration with respect to their discipline areas during the evolution of the Detailed Engineering and Procurement Services works. This shall include, but not limited to, the following:
Applicable engineering standards, codes and practices
Engineering design calculations, operating philosophy, process simulations, equipment selection and specifications.
Preparation of specifications, data sheets, engineering drawing and engineering document management.
Supplier evaluation and selection
Quality, safety and environmental
Familiarization with applicable computer software
Conducting technical meetings, presentations and courses
Construction procedures and philosophy
Commissioning and start-up procedures and philosophy
Services and Facilities at SUBCONTRACTORS / Vendors Premises
Contractor shall provide the following at Subcontractors & Vendors premises:
Contractor shall provide through Subcontractors and Vendors the following services and facilities for Company / Client personnel assigned permanently and / or temporarily at Subcontractors’/ Vendors’ premises where any part of the Work is performed and/or manufactured:
Use of private offices similar in specification to as mentioned above.
Use of Subcontractors’ / Vendors telecommunication facilities (telephone, fax, and the like) for all WORK related matters including international line access.
Use of Subcontractors’ / Vendors’ Computer workstations and printers.
Use of Subcontractors’ / Vendors photocopying machines.
Access to Subcontractors’ / Vendors messing facilities.
Contractor shall provide training for Company/Client personnel through Vendors of the following equipment:
DCS Equipment, Electrical Switchgear,
Main Cooling Pumps including VSDS drives, GRP Piping / Pipelines
F&G System, CCTV System (at site), Analysers (at site), Package Control (at site), Laboratory Instruments (at site)
The training shall be conducted at Vendors Premises for five (5) Company / Client personnel. Over and above Contractor shall provide training for ten (10) Company / Client Operation staff at Construction Site.
The Training At Vendors’ Premises Shall Cover All Areas of design, manufacturing, operating, inspection and testing, QA / QC regulation and packing while the team at the Construction Site shall cover all operation and maintenance of the equipment. Duration of training shall be for a minimum period of three (3) weeks in Vendors’ premises and four (4) weeks for Construction Site.
Course venues, equipment, stationery and documents shall be provided by Vendors at Vendors’ premises and Contractor at Construction Site.
Services and Facilities at Construction Site
Contractor shall provide and maintain the following services and facilities for Company / Client personnel and any third party nominated by Company / Client at Construction Site where Construction, Pre-Commissioning, Commissioning and start-up parts of the Work are performed up to the Contract Completion Date.
Offices and Related Services and Facilities
Contractor shall provide temporary office building at Construction Site for the sole use of Company / Client, which shall accommodate the services and facilities detailed hereunder. Company / Client’s Construction Site office building shall be close to Contractor’s Construction Site office building.
The services and facilities shall include the following:
One managerial office of not less than twenty (20) square meters.
Three managerial offices of not less than sixteen (16) square meters.
Thirty five single occupancy offices of not less than twelve (12) square meters.
Secretarial / clerical, administration and document control pool area adequate for at least four persons and their furniture and equipment.
Two fully furnished and equipped conference rooms for the exclusive use of Company / Client of not less than forty (40) square meters with conference table for a minimum of twenty (20) persons with all presentation equipment such as overhead projector, writing boards, etc. Contractor shall make available to Company / Client the use of items of equipment such as television, computer projector, video tape player (VHS) and the like for meetings and / or presentation purposes, as required.
One fully equipped archive office of not less than forty (40) square meters with filing cabinets, filing drawers, etc.
One Prayer Room of not less then forty (40) square meters.h) Shaded car parking for thirty five (35) cars.
Two high-speed multi-copy photocopying machine (A4 and A3 plain paper sizes) for the exclusive use of Company / Client. Photocopying machines specification shall include, but not limited to, user friendly console, sorting and stapling facilities with at least twenty (20) trays, dual side copying, enlarging and reducing capabilities, minimum fifty (50) pages feeder, A4 and A3 volume paper trays and speed of not less than sixty (60) pages per minute.
Use of Contractor’s colour photocopier machines, as required.
Two paper shredding machines
One office scanner suitable for the electronic transfer of documents.
The office accommodation shall be supplied with all utilities and services such as, but not limited to, electricity, lighting, ventilation, heating and / or air conditioning, fully stocked and maintained kitchen with hot and cold refreshments with a person to serve tea and coffee (full time), toilet / washing facilities (prayer washing facilities shall be provided close to the prayer room), to the satisfaction of Company / Client. Maintenance and daily cleaning of the offices and common areas shall also be provided.
The offices furnishing supplied shall be of good quality and should be sufficient and include, but not limited to, carpeting or vinyl tiles, lockable desks, chairs, reference tables, meeting tables, lockable filing cabinets, stick files, wall mounted notice boards and white marker boards, drafting boards, scientific hand calculators and telecommunications as described hereinafter.
Provision of coat hangers, waste-paper bins and normal office stationery such as, but not limited to, stapling machines, hole punchers, A4 size writing pads, note books, diaries, Lever arch files, pencils, markers, rubbers, scissors, staple extractors, pens, drawing pins, paper clips, etc. Are to be provided as required.
Diaries, Lever arch files, scientific hand calculators, pencils, markers, erasers, scissors, staple extractors, pens, drawing pins, paper clips, stackable paper trays, etc. Are to be provided as required to all Company / Client staff.
Stationery and consumables to be used for equipment specified shall be supplied, as required. This shall include but not limited to stationery and consumables for photocopier, facsimile, computer workstations, printers, paper guillotine, etc.
All offices and archive office shall be lockable. Contractor shall be responsible for the security and safety of the office accommodation.
Roads to Company / Client Site offices shall be paved with asphalt concrete. Construction traffic, trailers and trucks shall not use these paved roads to Company/Client offices
Two Secretaries / Clerks fluent in English, complete with office space and furniture, as per the specification of those for Company / Client, and equipped and familiar with the telecommunications and computer equipment. All clerks shall be provided with their own computer workstations, printers, etc. (in addition to those provided to Company / Client elsewhere in the Contract), as per the specification of Company / Client. All Secretaries / clerks shall be subject to Company / Client approval. Contractor shall provide all resumes and arrange for interviews by Company / Client of all secretaries / clerks.
Contractor shall provide one General Helper person for general office routine.
All offices, administration pool, archive offices and conference rooms listed above shall be supplied with telecommunication facilities comprising telephones with speakers and microphones for conference calls with access to domestic and international networks through Contractor’s central switchboard.
Two laser facsimile machines with A4 size paper and with at least 100 pages memory connected with two (2) direct lines external to Contractor’s switchboard and with access to domestic and international network.
One office scanner suitable for the electronic transfer of documents.
Charges for telephone and facsimile calls including connection and rental charges shall be to the account of Contractor.
Contractor shall provide and install the following equipment at the temporary Construction Site office buildings and shall ensure proper maintenance support (hardware and software) through Contractor’s own computer support group:
Twenty-five Computer Workstations with minimum 3.0 GHZ processor, two hundred fifty six (256 MB) RAM memory, eighty (80) GB Hard Disk, 512 KB cache memory, 3.5” floppy drive, DVD / CD ROM drive, 15” SVGA monitor (17” for engineers involved in design review), Windows 98 key board (US Standard), Windows mouse and mouse pad. All computer workstations shall be supplied network and Internet ready.
One Notepad Computer with minimum 3.0 GHZ processor, five hundred twelve (512) MB RAM memory, eighty (80) GB Hard Disk, 512 KB cache memory, DVD/ CD ROM drive, 3.5” floppy drive, 15” Active matrix colour SVGA, built-in windows 98 key board (US standard) and built-in-mouse and external mouse, integrated headphone / speakers and microphone jacks, rechargeable battery with average of 3 hours life time plus a carrying case and universal power adapter. All Notebook Computers shall be supplied network and Internet ready.
Contractor shall ensure that remote access by Contractor, of workstations used by Company / Client hall be blocked. However, access may be permitted for short periods following approval by Company / Client.
Common facilities to be shared between as many workstations as listed above connected by a local area network and consist of :
Three A4 laser printers, 12 pages per minute.
One A4 colour laser printer, 12 colour pages per minute.
One A4 / A3 scanner.
Use of Contractor’s A3 colour laser printer, A1 and A3 color plotters, as required.
Software Back-up facilities
6 Software, latest English versions in all cases; for the above Computer Workstations and Notebook Computers, as specified here below:
Windows XP or the latest (one (1) copy per computer).
Microsoft Professional Office (one (1) copy per computer).
Network Software and card (one (1) copy per computer).
E-mail Software (one (1) copy per computer).
Planning Software Contractor intends to use for the Work (two (2) copies).
Use of any software related to all engineering disciplines that Contractor intends to use for the Work through Contractor’s Network.
Latest English / Arabic software version of Windows and Microsoft Professional Office with a full set of manuals each (2 copies).
A full set of manuals for each software application.
Anti-virus (One copy per workstation or one multi-user server based copy)
All computer systems shall be supplied ready to use.
Contractor shall install all cables, connections, junction boxes and software for the installation of a local area network to service all the above computers (including secretary/clerks workstations) and common facilities.
Contractor shall connect all computers to E-mail and Internet networks to enable communication between Company / Client personnel and Contractor personnel and communication with Company / Client management in National through the Internet Network or telephone modems.
Contractor shall endeavour to use the same software applications as shall be used by Company / Client (defined above) for ease of data/reports between Contractor And Company / Client.
Contractor shall provide all messing facilities (including food) for Company / Client personnel and Company / Client nominated third parties at the Construction Site as provided for Contractor’s management personnel. The food shall be of good quality and from a variety of international cuisines such as Mediterranean, European, Oriental, vegetarian etc. It is a specific requirement that all meals shall generally be low in oils and fats. Contractor shall allow for a minimum of thirty (30) Company / Client personnel. The menu shall be agreed with Company / Client.
Training of COMPANY / CLIENT Personnel
Contractor shall provide On-The-Job-Training for five (5) Company / Client Assistant Engineers.
Contractor shall provide all services and facilities to Company / Client Assistant Engineers as per the specification of those for Company / Client. Contractor shall provide offices, computing and telecommunication facilities for each Assistant Engineer. The services provided to Company / Client’s Assistant Engineers shall be in addition to those listed elsewhere for Company / Client.
Contractor shall assign a Lead Engineer as Contractor’s focal point concerning the training of Company / Client Assistant Engineers. The focal point shall provide and be responsible for the following.
Preparation and submission of training programs for Company / Client review and approval
Co-ordination of all training activities and matters.
Keeping track of training progress for all Company / Client Assistant Engineers.
Ensuring that training progress assessment reports are submitted in a timely manner.
Liaison with Company / Client representative or his delegate in all matters regarding the training of Company / Client Assistant Engineers.
Contractor Shall Assign A Senior Engineer As A Mentor For Each Company/Client Assistant Engineer in accordance to his specific engineering discipline during the entire Contract duration.
The mentors shall be responsible for the following
Familiarisation of Company / Client Assistant Engineers with Contractor’s working systems and facilities
Assigning project related activities to Company/Client Assistant Engineers and providing sufficient guidance for them to be able to complete the assigned work at the expected level of competency.
Reviewing the monthly reports prepared by the trainees and forward them to Company / Client Representative with their recommendations
Submitting a schedule of activities planned for assignment in advance to Company / Client Representative or his delegates.
Preparing quarterly progress reports in accordance with the format provided by Company / Client.
The training of Company / Client Assistant Engineers shall be planned in a way to enable their full appreciation of the overall engineering, construction, pre-commissioning, and commissioning work consideration with respect to their discipline area. This shall include, but not limited to, the following:
Applicable Construction, Pre-Commissioning and Commissioning standards, codes and practices
Construction Quality, Safety and Environment Control
Familiarisation with applicable computer software
Equipment Factory Acceptance Test (Travel, lodging - including meal and transportation costs shall be provided by Company / Client)
Conducting technical meetings, presentation and courses
Welding, Civil and Painting Inspection
Material control and traceability
Construction and Commissioning operating and safety technical reviews
Construction and Pre-Commissioning work
Commissioning and start-up preparation work
Contractor shall provide On-The-Job-Training for ten (10) Company / Client operating personnel during the Pre-Commissioning and Commissioning, Initial Operation and Maintenance phases of the Work. Contractor shall provide a pool area with adequate furniture (in addition to what is specified for Company / Client elsewhere) to accommodate Company / Client operating personnel for the entire duration of Pre-Commissioning and Commissioning phases. Contractor shall assign a focal point to administer the training of Company / Client operating personnel. Contractor shall submit a detailed training program for Company / Client review and approval three (3) months prior to start of Pre-Commissioning work.
Tax Consultancy Services
Option Price C calls for a Tax Consultancy Call off Service
Detailed below is the Scope of Work for this service:
The Engineering and/or Design part of various major projects undertaken by Company / Client in the State of National are carried out by Contractor’s in different countries. Company / Client intends to second its personnel to the offices of the Contractor and these personnel stay overseas for a period that makes them liable to tax in that country. The tax on the individual employees shall be paid by Company / Client. Company / Client wishes to engage the services of a Tax Consultant, managed by Contractor, who has world wide office infrastructure to advise Company / Client on all tax matters related to personal income tax and complete the necessary documentation.
The Scope of Work for the Contractor’s tax consultancy work includes, but is not limited, to the following:
Pre-assignment/Pre-Departure Tax Servicesleading to information on pre-assignment tax planning opportunities and procedures that the assignees should be aware of while on assignment.
On Assignment Tax Services in host countries.
Company / Client shall advise Contractor’s Tax Consultant as soon as Company / Client personnel reach the foreign country for Project development and intend to stay for a duration long enough to attract tax liability with details like names of the employee, their Staff Number and the likely period of stay.
Upon receipt of above information supplied by Company / Client, the Contractor’s Tax Consultant is required to provide:
Current relevant provisions of Personal tax laws of the country.
Liabilities of Company / Client towards compliance of tax laws.
Further details required, if any, by the Contractor’s Tax Consultant from Company / Client.
Based on input / feedback from the Contractor’s Tax Consultant, Company / Client shall issue an ‘Instruction to Proceed’ detailing the Work required from the Contractor’s Tax Consultant.
Within 14 days of receipt of an ‘Instruction to Proceed’ the Contractor’s Tax Consultant shall provide to Company / Client:
Execution Programme detailing the arrangements and methods which the Contractor’s Tax Consultant proposes to adopt for the execution of the Work including tax planning required, time required, manpower and man-hours required, estimated cost and necessary scheduling.
Execution Programme when approved by Company / Client shall become part of the Contract and Contractor’s Tax Consultant shall execute the Work strictly in accordance with the Execution Programme. Contractor’s Tax Consultant shall:
Keep Company / Client fully informed of the progress made in the Work. Maintain liaison with local tax authorities.
Have regular contact with Company / Client employees in those foreign countries.
Scrutinise the requirement of advance tax payments and estimated tax determination thereof and advise Company / Client accordingly.
The Contractor’s Tax Consultant shall provide necessary tax returns, ensuring full compliance of tax laws of the country and file the returns with appropriate tax authorities within the specified time. Arrive at the total tax payable and advise Company / Client.
Complete the tax assessments within the specified time and endeavour to get:
Clean Assessment Orders. Income Tax Clearance certificates for all the employees.
The Contractor’s Tax Consultant shall put its best efforts to obtain for the benefit of Company / Client all lawful discounts, tax credits, allowances and refunds from the tax authorities.
Repatriation Tax Services involving execution of all tax related matters that are required to be complied with by Company / Client employees while making exit from the host country and re-enter the country of origin.
Post Assessment Tax Services
Eliminate / minimize the possibilities of post assessment proceedings like appeals, reassessment, litigation, etc.
Keep Company / Client informed from time to time of the potentialities and possibilities of Post Assessment Proceedings and recommend suitable preventive and / or corrective actions that may be required to be taken by Company / Client / its employees in host country. Contractor’s Tax Consultant is required to make every effort to avoid / mitigate such proceedings.
Any or all of the Work as mentioned above may be called upon for a particular country or a number of countries either simultaneously or at different points of time through issuance of an ‘Instruction to Proceed’.
Payment of tax amount to tax authorities shall be based upon duly receipted acknowledgement of tax authorities in the host country.
Payment to Contractor shall be made on a flat rate per person per fiscal year basis against completion / progress made in the tax consultancy work.
The flat rate quoted by the Contractor shall include for partners, lead consultants, senior managers, senior consultants, managers/ consultants & support staff.
Flat rate quoted is fully inclusive of all associated costs for employment of personnel and all overheads and profit.
Project Soft wares
Contractor shall use the following application software in preparation of the project deliverables:
Word processing Microsoft Word 2000, Spreadsheet Micro soft excel 2000, Presentation Mocrosoft powerpoint 2000, Database Microsoft access 2000 or equivalent, Project planning Primavera Latest Revision, Piping Stress Analysis Caesar II, Finite Element Analysis ANSYS, ABAQUS, COSMO or equivqlent, Draughting AUTOCAD 2004, Reliability Study RAMP (Ver 3.4 or latest) or equivalent 3D Modeling, (if chosen by Contractor) PDS / PDMS Pipeline simulation (dynamic / surge analysis) pipenet or internationally validated software, which shall be approved by Company / Client Electrical System Studies CYME software Structural Design STAAD PRO & STAAD -III
Company / Client shall not provide any software to the Contractor. The Contractor shall provide pipenet Simulation Programme for Company / Client’s permanent use at the end of the project. Company / Client personnel shall have access to Contractor’s pipenet Programme at any time.
Contractor shall specify the software used for sizing Control Valves, Relief Valves, Orifice Plates, Processor Loading etc. If the software used is of proprietary nature and not standard ones, a copy shall be provided to Company / Client for use in future Maintenance, or design modification.
Detailed Engineering Requirements
The Contractor shall during bid stage verify the process engineering work performed by FEED consultant and provided in the bid documents and satisfy himself that it is a workable design. Contractor shall bid on the design and provide all process guarantee.
Should there be any technical deficiencies to prevent Contractor from providing the process guarantees, then these perceived technical deficiencies along with the proposed remedies or solutions should be clearly stated in the Contractor’s bid.
In the event Contractor accepts the process design as proposed by Company / Client, but fails to address it as such in his bid, it shall constitute acceptance of the process design by the Contractor as well as to provide all process guarantees.
After contract award and during detailed engineering, Contractor shall not reduce sizes of equipment items or lines nor shall he delete instrumentation or valves from the proposed process design without written approval from Company / Client. Any modifications / revisions to the P& ID’s, equipment data sheets, piping lay out and any Company / Client developed drawing / document shall be subject to review and approval by Company / Client. Any proposed reduction or deletion of equipment items, lines or instrumentation and valves shall be submitted for Company / Client review and approval.
Contractor shall be solely responsible for any increase in the size of equipment items, lines, instrumentation and valves and any necessary process modifications after contract award and during the detailed engineering phase. It is therefore, in the Contractor interest to ensure that the Bid Documents comprising the basic process design package is well evaluated and accepted by him.
The detail design and engineering shall be based on the design developed during the FEED. However Contractor shall be responsible for confirmation, verification, and validation, update of all process and process related documents and endorsement of all FEED findings. These shall be reviewed, checked, verified and updated by the Contractor as per design criteria, guidelines, codes and standards and acceptable practices. The new system design shall meet 99.7% reliability and 100% availability.
Contractor shall start from the Engineering documentation supplied by Company / Client as a result of FEED work or otherwise, and contained in the FEED package. However, the Contractor acknowledges that the FEED package does not define the plant in full detail and needs further development in order to achieve the desired objectives.
Contractor as part of the detail design shall optimise all the systems and update as necessary. The relevant process documents included in this tender shall be updated, completed and amended by the Contractor to reflect further design detailing, design development and actual equipment data, performances and characteristics.
Any changes to the PFD, heat and material balance, equipment / instrument data sheet, P&IDs or FEED package in general, as the result of the optimisation, must be approved by Company / Client before implementation by the Contractor.
The Contractor shall perform, as a minimum the following process engineering activities as part of scope of services:
Process basis of design and Process Design Philosophy
Contractor shall review and update the process basis of design and Process Design Philosophy to include any other additional data considered for detailed engineering. Contractor shall reconfirm Sea Water Demand figures and other design data with Company / Client before proceeding with the detailed design.
Steady state hydraulic study
Contractor shall carry out hydraulic modeling and study based on the final cooling water network for the whole project using latest PIPENET simulation software. Contractor shall demonstrate the routings used in simulations are in agreement with the latest available pipeline / piping layout documents and drawings. In case there are marked differences between routings used in simulations and actual layout during detailed engineering to an extent that they shall invalidate the hydraulic results and conclusions, then Contractor shall carry out new updated simulation. Based on the flow rate defined by Company / Client for individual consumers, Contractor shall optimize pipeline sizing that satisfies all the operating and maintenance scenarios. The soft copy of the model shall be provided to Company / Client during the course of detailed engineering. The Contractor shall provide access to Pipenet Simulation program for the Company / Client process engineers and hand over to Company / Client soft copies of the simulation.
Contractor shall determine the allowable minimum water flow in the network and propose engineering and operation solutions to maintain higher flow in the network piping system. Contractor has to highlight consequences of not adhering to this requirement.
For the selected and approved cases only, Contractor shall carry out thorough and detailed hydraulic surge analysis of the entire cooling water system to determine any adverse effects on the system, e.g. Water hammer, undue stresses on connected equipment and on pipeline supports etc. Based on the hydraulic transient analysis, Contractor shall determine and provide the required protection measures such as vacuum breakers and specify the required valves closure time.
Contractor to note that during FEED, transient analysis of the return cooling water network related to recirculation system has not been done due to non-availability of data for the cooling water pumps of cooling towers. Contractor shall obtain all the necessary data of the pumps and carryout detailed hydraulic surge analysis for the return cooling water network of recirculation system during EPIC phase. If data is not available, same shall be assumed in consultation with Company / Client.
Dynamic simulation studies shall be conducted by Contractor for the following objectives:
Verify operability and controllability of the pumps under various transient conditions, such as start up, coast down, emergencies and operational transients.
Confirm the Start-Up procedures.
Confirm the shutdown procedures.
Confirm the design requirement for vacuum breakers.
Confirm the closure time for the valves.
Confirm to restart procedures.
The soft copy of the model shall be provided to Company / Client during the course of detailed engineering. The Contractor shall provide access to pipe net simulation program (transient state) for two (2) Company / Client process engineers.
If the Contractor intends to carry out the transient analysis by its own in-house expertise, this must be approved by Company / Client prior to start of work.
Electro Chlorination system
Contractor shall carry out a detailed hydraulic analysis and design for the chlorination system including the distribution systems and generate / update all necessary drawings / documents. Contractor shall carry out the aforementioned scope of work suitable for continuous operation and shock dosing modes. The Contractor shall also design for chlorine discharge monitoring system.
Contractor shall verify the design and capacity of the utility systems such as instrument air, plant air and service water.
Process Flow Diagrams (PFD’s)
Contractor shall perform all work necessary to verify, correct or revise Process Flow Diagrams and heat and material balances to reflect any changes in the design made as a result of Contractor's work.
Utility Flow Diagrams (ufds)
Contractor shall perform all work necessary to verify, correct or revise the Utility Flow Diagrams and heat and material balances to reflect the requirements of the process and utility design which shall be approved by Company / Client.
Piping and Instrument Diagrams (P&ID’s)
Contractor shall review, fully update and develop the Process, utilities and electro chlorination P & IDs, provided in the FEED Design Package, during detailed engineering. All the FEED “Holds” on the P & ID’s shall be investigated appropriately & reviewed by the Contractor.
Further development of the diagrams shall include, but not limited to, finalising all line sizes, including details of control valves / vacuum breakers etc., adding or correcting mechanical, electrical and instrument details resulting from the detailed engineering and adding vendor details. The Contractor shall implement and action the items identified in FEED HAZOP as a part of Contractor responsibility. Further, the Contractor shall ensure that all HAZOP actions have been closed out. Any auxiliary P& ID’s required, like for the pumps protection or Cooling of the Thyristors of Variable Speed Drives (utilising De-ionised water) etc. Shall be developed by the Contractor or obtained through the equipment supplier / vendor. All valves including manual / gear operated Valves shall be tagged.
The Contractor shall fully develop the detailed P & ID’s for Phase and ultimate Phase and update these drawings during the course of EPIC, as required.
Any proposed additions / modifications to the P & ID’s, by the Contractor that may jeopardize or compromise the currently built in operating reliability and or flexibility shall be rejected. Contractor shall then rectify / modify the design and the P& ID’s to Company / Client’s satisfaction and at no cost to Company / Client. Should there be a conflict between the P &IDs as developed and Company / Client specifications, the former shall prevail. It is understood and accepted that P & ID’s may see many revisions during the detailed engineering stage and even during network construction. Every revision shall require Company / Client review and approval. The Contractor shall carry out all changes / revisions requested by Company / Client as part of the contract. Upon successful network commissioning, a full set of as built P & I D’s shall be prepared and submitted to Company / Client for review and final approval and acceptance.
Contractor shall review and fully update the Line List based on the results of detailed engineering.
Contractor shall develop and complete basic line designation tables (LDT’s) in their entirety during the detailed engineering phase. Contractor shall verify all line sizes as depicted on the P & ID’s during the bid stage. No reduction in any line sizes shall be permitted after contract award. Any increase in line size, required as a result of oversight on the part of the Contractor to check and verify during the bid stage, shall be to the Contractor’s account.
Process Data Sheets
Contractor shall perform the sizing of all the equipment and instruments and update / generate the process datasheets for all items including but not limited to the packages, equipment and instruments.
Contractor shall provide process guarantees for the satisfactory performance of each equipment item provided in FEED package. Should the Contractor find that certain equipment items need to be modified and/or the size / capacity / duty needs to be increased; he shall clearly state this in the bid and provide the desired design. Failure to do so shall imply that the Contractor accepts the equipment sizes / capacities / duties as depicted by Company / Client on all process data sheets forming part of the bid document and shall provide all process guarantees.
Contractor shall review and update the following philosophy documents as necessary to incorporate the updates during detailed engineering.
Process design philosophy
Operating and control philosophy
The philosophies shall cover as a minimum the valving / isolation, maintenance, operations, blow down, design temperature / pressure and chlorine distribution.
Cause and Effect charts / PSFS
Contractor shall be responsible for modifying / creating all Cause and Effect Charts and PSFS diagrams to include all the new facilities during the detailed design.
Utility / chemical summaries
Contractor shall review and update the utility / chemical summaries and alarm / trip settings documents.
Contractor shall carry out a reliability and availability study to confirm that the new system can meet 99.7% reliability and 100% availability. The study shall be carried out on the full system utilizing recognized international standards and practices.
Pre-commissioning, commissioning and start-up manuals
Contractor shall prepare detailed pre-commissioning, commissioning start-up manuals based on the pre-commissioning / commissioning philosophy defined in FEED package.
Contractor shall prepare detailed operation and maintenance manual covering operation procedures, startup, shutdown, maintenance procedures. The format and content of the operating manual shall be discussed and agreed with Company / Client.
Performance test run
Contractor shall produce a detailed performance test run procedure and shall be approved by Company / Client. The objective is to demonstrate that the FACILITY is satisfactorily operating in accordance with the design parameters and achieves the product specification and quantity and other performance warranties as specified under the Contract.
The performance test shall be carried out within an agreed period between Contractor and Company / Client from the date of hand over of the network to Company / Client. The performance test shall be carried out in accordance with the approved procedure in order to determine whether the network performs in accordance with the design, the performance test shall be carried out by Company / Client. The duration of the test shall be a continuous 72 hrs. Contractor may be present to witness the performance test. Samples of water for chlorine content shall be taken by Company / Client operating personnel and analyzed in Company / Client laboratory. Contractor may choose to carry out his own analysis. In this case, Company / Client shall take another set of samples for the Contractor. The results of the analysis obtained by Company / Client shall then be compared with the analysis results obtained by Company / Client shall then be analyzed once more. Should the difference still remain, then another two sets of samples shall be taken and the procedure repeated again. If at the end the differences still remain and in the event no agreement could be reached then a third party laboratory technician shall be brought to the site to carry out the analysis. This third party technician shall be acceptable to both Company / Client and the Contractor.
Contractor to note that all equipment, instruments and lines have been provided with temporary tag nos. Specific for FEED phase. Contractor shall update all the necessary documents with new identification in line with Company / Client Standard after obtaining the correct sequence numbers from Company / Client.
Contractor shall undertake HAZOP using an Independent Third Party Chairman approved by Company / Client. The date (s) for the HAZOP shall be agreed with Company / Client. Contractor shall incorporate the findings of the HAZOP into the detailed design without any cost and / or schedule impact to Company / Client.
As part of Phase, Contractor has to provide cooling water supply connection to Power, which is defined in various FEED documents. But in order to meet the immediate requirements of Power, a temporary cooling water supply is being provided by others until such time the permanent supply from Phase development becomes available. This is to highlight to the Contractor the existence of a temporary connection for Power, and Contractor has to note this information before preparation of detailed drawings and to liaise with Company / Client in this regard for any further details.
Contractor shall provide the following:
A DN200 tapping with manual operated Butterfly Valve on the line
A DN200 manual operated Butterfly valve on the same line Upstream of tapping. Tapping and valves shall be near the Pump House area.
The above requirement is as per Company / Client requirement to have interconnection with Phase. The interconnection shall be used in case of emergency and start up of Phase if Chlorination package of Phase is delayed.
As the above requirement is specific and not part of the FEED design, this is not reflected at any of other FEED documents / drawings.
Process Deliverables List
The following documents shall be developed by the Contractor as a minimum. The Contractor shall provide a list of deliverables showing the documents and drawings that shall be produced under this Contract. It is the Contractor’s responsibility to develop any other documents that are required to complete the detailed design to Company / Client’s satisfaction.
Updated Process Basis of Design
Steady state Hydraulic calculation report for cooling water system reflecting all updates and amendments made by the Contractor
Transient analysis report for cooling water system reflecting all updates and amendments made by the Contractor
Steady state Hydraulic calculation report for chlorine system reflecting all updating and amendments made by the Contractor
Process flow diagrams with heat and material balance diagrams
Utility flow diagrams with heat and material balances, Process System Description, Utilities System Description, Hydrochlorination System Description, P&ids for process, utility and auxiliary systems, PSFS diagrams, Cause and Effects Charts, Process equipment data sheets, Process instruments data sheets, Line list, Operating and control philosophy, Process design philosophy, Alarm and trip settings, Utility and chemical summary, Performance test run procedure, Pre-commissioning and commissioning manuals, Operating manual and the Start-up / Shut-down procedures. Safety Integrity Level
Contractor shall be responsible for but not limited to the following
Contractor shall review / update / upgrade and validate FEED specifications and data sheets for equipment and prepare material requisition documents including Vendor data requirement list & schedule (VDRL) for the equipment in accordance with the Contract equipment list.
Contractor shall prepare detail engineering documents for specified modification works of Phase (e.g. Sun shelter at PH for Semi- Portal Cranes current collector and replacement of existing cable reel power line of said crane, etc. As specified in study; Existing Phase crane use as a common crane), and when required prepare specification, data sheets etc. For the equipment not covered specifically in FEED documents.
Contractor shall include for RAM Study to confirm requirement of additional EOT Cranes at Pump-house and Semi-portal Crane at Screen-Yard.
Contractor shall witness and approve all documents necessary during major testing such as mechanical run tests and Performance Tests. Also, Company/Client shall witness inspections and tests when required.
Contractor shall review and Validate Mechanical Handling Study Report (accessibility and maintainability) of all Project FACILITIES and relevant data sheets shall be updated for procurement.
Contractor shall design, supply and install all necessary facilities as recommended in the mechanical handling report such as A-Frame, manual chain Hoist etc. That are not covered in the FEED documents.
Contractor shall complete / further develop the equipment list included in FEED.
Equipment Data Sheets
FEED document includes data sheets developed in accordance with process design criteria for all major equipment items. Prepared equipment data sheets identify the minimum design requirements. Contractor is responsible for review and update as required and preparing final detailed equipment data sheets for all equipment.
Civil / Structural Engineering
Contractor shall be responsible for but not limited to the following:
Applicable for all Facilities
A preliminary site preparation drawing, along with soil survey report on borehole samples has been included. In addition, rough grades have been established along with a perimeter fence drawing, preliminary grading and drainage drawings, preliminary roadway drawings, road and utility crossing drawings, pipeline drawings, foundation drawings, structural steel drawings and other miscellaneous drawings showing lines only but no details. These drawings / documents are issued for information only.
The Contractor has to remove existing pavement in order to place new foundations.
Contractor's work includes, but not limited to, the review and verification of Plot Plans to include any development resulting from supplier information, piping stress analysis, requirements for constructability, plant safety, operation and maintenance to suit completion of the FACILITY.
A Geo-technical report “Geo-technical Site Investigation” has been provided for Building Area, Outfall Area and on Pipe Corridor's. The purpose of the report is to provide preliminary information on foundation recommendations.
Contractor shall be responsible to plan and carry out any supplemental soil survey, to verify the data and to collect additional data at the area(s) where soil data is neither sufficient nor available.
At the completion of the site preparation work, Contractor shall carry out site survey for setting out his work and to verify that the Construction Site preparation is done as per Project requirement in terms of extent and elevation of the developed area for all FACILITY.
Contractor shall ensure that all existing survey monuments are preserved and properly protected. Survey monuments damaged by Contractor during the performance of the Work shall be repaired or replaced, by the Contractor at his cost.
Contractor shall locate and install new permanent monuments at each corner of the facilities Construction Sites and other locations as needed for the Work to mark boundaries and establish additional horizontal and vertical controls for the construction work. Contractor shall record the locations of these monuments and benchmarks on the Contractor's topographical survey drawings together with their National National Grid references and National Height Datum (NHD) elevations.
Contractor shall reference the FACILITY grid system for all new co-ordinates, and the National Height Datum for all elevations used for the Work.
As a minimum, the accuracy of horizontal measurements shall meet the requirements of relevant Company / Client standards.
The accuracy of running levels for the purpose of establishing grade elevations is expressed as:
Maximum permissible error in mm = 8 times the square root of the distance of level run in kilometres or as specified in Company / Client standards.
Information and details pertaining to existing roads, storm drainage, etc. Shall be co-ordinated with Company / Client during the execution of the Project. However, Contractor shall survey the existing infrastructure to acquire the actual information and ensure consistency in design and construction. Contractor shall carryout a complete topographical survey of the work site and submit report with drawings to Company / Client.
Contractor shall contact the GIS Department for information pertaining to the transformation parameters from grid.
Bathymetric Survey shall be carried out by the Contractor for the sea bed profiles for the design of the Outfall Structure.
Civil, Structural and Building
Contractor shall carry out the following civil design and engineering for the Work included but not limited to the following:
Construction Site preparation, final grading, paving.
Excavation including de-watering.
Foundation works and carrying out soil improvement, soil replacement and / or piling, as required. In the reclaimed land area, soil improvement or piling shall be considered for large equipment foundations, heavily loaded pipe sleepers and / or foundations sensitive to settlement.
Roads, paving, culverts, footpaths, road markings, signs, safety barriers and guard posts in compliance with Company / Client and other local Authority Standards, CS and National Traffic Manual, Design guidelines for road pavement and road crossings in Plant Industrial City. Flush kerb stones shall be installed at change of road construction and road direction while crash barriers (guard rails) shall be installed at culverts, ramps and change of road direction as a minimum. Company / Client shall not supply copies of CS standards. Contractor shall have to obtain his own copies from the Ministry of Municipal Affairs and Agriculture.
Underground services, such as, sewers, drains, cable trenches, duct banks, pipe trenches, and other civil works associated with underground service installations including underground piping, cathodic protection, electrical cables and grounding, instrument cables, and heating systems. Seawater pipes shall be installed above and under ground. Design, cut and fill shall be for the full width of the pipe corridors, plus the two side maintenance tracks which are part of other corridors adjacent to the Cooling Water Corridors i.e. For Phases while the construction of pipe supports shall be for Phase only.
Earth embankment / dikes and related concrete works, if required during construction to be executed by Contractor.
Structures in concrete, steel and masonry block, including but not limited to equipment and pipe supporting structures and foundations, culverts and bridges, pits, manholes, basins, ponds, receiving basin, discharge channel, outfall structure, earth retaining structures, piping anchors and thrust blocks, etc.
Conformance to local law, regulations and practices.
Contractor shall design, supply, install and commission impressed current cathodic protection system to protect the reinforcing steel re-bar of the Pump house pit (above and below ground), Receiving Basin, Discharge Channel, Outfall structures and for all structure and foundations within water table or/and below ±0.0m NHD.
Extent and type of the structure of wing wall to PH for the future phases shall be finalised by Contractor during detail design and subject to Company / Client approval. Contractor shall refer to PH walls.
Actual dimensions including buttress walls of Receiving Basin shall be detailed by Contractor and finalised during detail design subject to Company / Client approval. Physical modeling of the Pump pits, Receiving Basin, Discharge Channel and Outfall Structures are to be carried out by the Contractor.
Specialist recommends that the developed design for the intake pumping station be the subject of a physical model test by the Contractor in order to:
Investigate detailed internal flow conditions
Investigate potential vortex action at the pump chambers
Investigate potential pre-swirl at the pump suctions
Optimise required vortex suppression devices.
Investigate performance in the vicinity of the pumps and to confirm pump chamber geometry etc.
The proposed overall layout and dimensions for the screen chambers is considered satisfactory for FEED. However, that the required width of each screen chamber element should be subject to further review by Contractor- following identification of the actual screen vendor and actual screen dimensions.
Contractor shall carryout design for free bare land beautification including required irrigation pipeline at Common Seawater Facility.
The soft landscaping is to be installed around the Building, comprising of grass area, planting beds, plants, trees (palm trees for Operation Building only), shrubs and the like. This landscaping shall cover the following area:
Operation Building - Tag No..
Workshop / Warehouse Building - Tag No.
Workshop Building - Tag No.
The required irrigation pipeline is also to be specified for watering of landscaping. The source of water supply is available from connection to PLANT Landscaping Water Network at CSF Main Road, which is presently under implementation.
The area between the buildings and roadways should be kerbed and filled with 100mm depth of 20mm crushed and washed stone (i.e. Pebbles) to the available space between the buildings and road. Earthing pits and cable markers shall be minimum 50mm above the finished levels or shall be reinstalled appropriately. This landscaping shall cover, but not limited to, the following area:
Control Building (Extension) - Tag No.
Electro-chlorination Building - Tag No
Electrical Switch gear building for Chlorination -Tag No.
33kv Switchgear Building - Tag No.
VSDS Substation for PH - Tag No
VSDS Substation for PH - Tag No.
220kv Switch Gear Building -Tag No.
Contractor to follow project specifications and Company / Client amendments while designing all Civil Works in addition to the Civil and Structural Design Basis and applicable codes and standards.
These shall include all civil work associated with electrical, instrument, telecommunication, fire fighting system and cathodic protection, including cable trenches of all types (concrete wall type, direct buried type, etc.) And duct banks and associated civil work for underground piping, and cables including the required pipe trenches, drainage systems including sewers, drains, catch basins, manholes for various purposes. Contractor shall follow project specifications and Company / Client amendments while designing Underground facilities in addition to applicable codes and standards.
While designing the steel structure, Contractor to follow the Project specifications, Civil and Structural Design Basis, codes and standards Contractor shall be responsible for providing all steel structures. Strict quality control, supervision, inspection and testing during fabrication and erection shall be implemented for the production of steel structures. Only new material certified to the Project Specifications shall be used. Materials conforming to code equivalent to latest ASTM Standards, such as BS or JIS are acceptable for structural materials with prior Company/Client approval. The quality control including material, fabrication, welding, protective coating, transportation, handling and storage is outlined in Project Specifications and shall be strictly followed.
With regard to the use of hot-dip galvanised steel structures, Company / Client is concerned with zinc embrittlement of stainless steel and high nickel alloys. Steel structure with a potential to be in contact with equipment containing stainless steel piping or equipment shall not be galvanised but be painted in accordance with Company / Client Painting Spec.
In addition, Contractor's design shall make provisions to prevent contamination of these equipment and piping due to dripping of molten zinc from galvanised structural steel due to fire. Thus, wherever there is a potential for contamination due to molten zinc, Contractor shall either paint the overhead structure in-lieu of hot-dip galvanising, provide adequate protection shields or insulate/fireproof the structure.
Operating stages and access on pipe racks, equipment supporting structures, shelters and equipment as well as stages and walkways on ground necessary to facilitate FACILITY operation and maintenance including structural platform shall be provided by Contractor, for Company / Client's approval.
Contractor shall be responsible for determining the requirement, developing detail design, and providing small shelters such as those required for local panels and instrumentation, etc. These small shelters are not listed in the Building List. Contractor shall seek Company / Client approval for the scope of small shelters.
Miscellaneous pipe racks and pipe supports which shall be required in process, and utility areas are not shown on the plot plans nor in the Building List. Contractor shall be responsible for developing layouts, detail design and providing these pipe racks and supports.