Fiscal year 2016 Department: Customs and Quarantine Agency Division/Section: Director’s Office



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[BBMR DP-1]
DECISION PACKAGE

FISCAL YEAR 2016

Department: Customs and Quarantine Agency Division/Section: Director’s Office

Program Title: Protection of Life and Property


Activity Description:

This division provides the overall planning, coordination, management, supervision and direction of enforcement programs administered by the Customs & Quarantine Agency, and consist of thee (3) sections: (1) Director’s Office; (2) Internal Affairs; and (3) Administration. Collectively, these sections are responsible for the evaluating programs and operations, making policies and procedures, providing personnel and management support services, addressing fiscal management and procurement matters maintaining employee productivity, discipline, and effectiveness, and coordinating/implementing interdepartmental enforcement efforts.





Major Objective (s):

  1. To provide executive direction in the planning, development, and implementation of programs administered by the agency that will improve our services, and promote our operational effectiveness and efficiency in fulfilling our mission to the People of Guam. .

  2. The continued development and professional growth of customs civilian personnel with the gradual accretion of duties and responsibilities.

  3. Development of administrative staff education training plan.

  4. To evaluate the necessary steps needed to evaluate, rank, pay and organizational structure of the agency.



Short-term Goals:

  1. Achieve program objectives for the efficient delivery of customs services and to improve the effectiveness of our narcotics interdiction efforts;

  2. Monitor enforcement and program compliance with local and federal regulations;

  3. Adjust services fees to properly accommodate and access the cost of providing Customs services of our operations at the Port Authority of Guam and Guam International Air Terminal;

  4. Increase efficiency with customer processing with the establishment of computer links with other government agencies for the dissemination and sharing of information;

  5. Provide upward mobility of our employees in accordance with civil service and customs re-organization improvement plans;

  6. Coordinate with DOA, Division of Accounts in implementing a system in daily collection and reporting of Use Tax, Customs Inspection and Document processing fee;

  7. Initiate steps for Customs to receive Use Tax revenues authorized pursuant to statute;

  8. Identify and provide bi-weekly office administrative training for civilian support staff to ensure professional growth; and

  9. Conduct bench test analysis of administrative core task requirements for administrative career field progression.



WORKLOAD OUT DIRECTOR’S OFFICE


Workload Indicator

FY-2014 Level of Accomplishment

FY-2015

Anticipated Level

FY-2016 Proposed Level

Administration and Supervision

100%

100%

100%

Preparation of Reports

100%

100%

100%

Dissemination of Information

100%

100%

100%

Inter-departmental/agencies Customs coordination

100%

100%

100%

Investigations

100%

100%

100%

Collections and Reporting

85%

85%

90%

[BBMR DP-1]
DECISION PACKAGE

FISCAL YEAR 2016

Department: Customs and Quarantine Agency Division/Section: Logistics and Support

Training/Research and Development

Program Title: Protection of Life and Property

Activity Description:

Conducting basic, refresher and specialized training for all employees in order to leverage increase proficiency in duties and responsibilities; developing and maintaining qualifications and skills. Coordinating divisional and sectional training needs benchmarking expectations; training and recruiting qualified instructors; assessing current operations and recommending training improvements. Coordinating educational programs of agency personnel; preparing and training cadets to become certified customs officers through the implementation and coordination of the Basic Law Enforcement Academy at the Guam Community College, and the CQA Customs Technical Training Academy and the Peace Officer Standards and Training (POST) Commission. Providing assistance and guidance in the development of Customs Field Operations, General Orders and Standard Operating Procedures. Development of procedures for new regulatory mandates. Developing, conducting and assessing all training for the agency; providing technical instructor support; scheduling all intra-agency and inter-agency training. Conduct research in evolving customs matters and other regulatory responsibilities.





Major Objective (s):

  1. Statutory Improvements- Revise/develop and implement customs training programs that adheres to Peace Officer Standards and Training (POST) requirements mandated by law;

  2. Customs Cadet Cycles- Train and certify the customs cadet cycle in customs;

  3. CQA Cross Training- Cross train and certify customs officer in the enforcement of Plant Protection and Quarantine regulations;

  4. Firearms Recertification- Conduct biannual recertification qualifications in the use agency authorize firearms;

  1. Flight Line Certification- Annual recertify customs officers on the Anderson Air Force Base flight line driving requirements;

  2. Mandates- Develop new orders or procedures on new or revised local or federal mandates and conduct training to all employees;

  3. Re-enforcement Training- Evaluate officer job knowledge and proficiency in enforcement duties and requirements, and provide remedial/enhancement training where needed;

  4. Public Assistance- Provide guidance and regulatory information to the public to increase compliance of import and export regulations; and

  5. Awareness- Conduct public outreach campaign to the general public on customs regulations.






Short-term Goals:

  1. Provide the necessary training for customs cadet academy in the upcoming fiscal year;

  2. Conformity of Peace Officer Standards and Training and perform assessments on all trainings;

  3. Evaluate entry level programs at the Customs Academy;

  4. Evaluate firearms training and development of active shooter policy; and

  5. Conduct public awareness initiatives.

WORKLOAD OUT TRAINING SECTION


Workload Indicator

FY-2014 Level of Accomplishment

FY-2015

Anticipated Level

FY-2016 Proposed Level

Statutory Improvements

100%

75%

75%

Investigations

50

50

50

Policy Improvements

100%

100%

100%

Container Freight Stations

10

10

10

Compliance Programs

100%

100%

100%

Revenue Programs

100%

100%

100%

Asset Forfeitures Program

30%

30%

30%

Bonded Warehouse Program

100%

100%

100%

Customs Broker Program

100%

100%

100%

Public Assistance

300

300

300

[BBMR DP-1]
DECISION PACKAGE

FISCAL YEAR 2016

Department: Customs and Quarantine Agency Division/Section: Logistics and Support

Property & Evidence Custodian Office

Program Title: Protection of Life and Property


Activity Description:

Conducting safeguard, transfer and disposal activities of all evidence and/or property in its custody. This office obtains custody of all evidence and/or property through seizures made by law enforcement officers, recovery of stolen or evidential material found through and/or surrendered property turned in by the public in general.



Assessing current operations and recommending evidence handling improvements. Providing assistance and guidance in the development of Customs Field Operations Standard Operating Procedures. Providing technical support; Coordinating with local and federal regulatory agencies regarding evidence/property transfers/dispositions.



Major Objective (s):

  1. Evidentiary Accountability and Security- To maintain evidentiary and accountability system that will preserve the integrity of all property and evidence taken into custody and/or maintained by the agency;

  2. Disposition- Administers and Process all required dispositions such as destruction, re-exportation, return to owner and transfer to other federal or local agency of evidence and/or property in the office’s custody as required by judicial order and/or statutory requirement; and

  3. Public Assistance- Provide guidance and assistance to the public for voluntary compliance with import and export requirements.



Short-term Goals:

  1. Provide central depository for all seizures from the field offices;

  2. Establish universal labeling and marking system for all evidence/property seized from the field offices;

  3. Evaluate training programs for new recruits on changing trends in import/export procedures;

  4. Evaluate current standard operating procedures for proper evidence/property handling; and

  5. Conduct the annual property/evidence audit of all items in this office’s custody.




Workload output PROPERTY EVIDENCE CUSTODIAL OFFICE


Workload Indicator

FY-2014 Level of Accomplishment

FY-2015 Anticipated Level

FY-2016 Proposed Level

Evidence Received and Maintained

100%

100%

100%

Evidence Disposed/Destroyed

75%

80%

80%

Property Transferred for Disposition

100%

100%

100%

[BBMR DP-1]
DECISION PACKAGE

FISCAL YEAR 2016

Department: Customs and Quarantine Agency Division/Section: Logistics and Support

Fines, Fees & Forfeitures Section

Program Title: Protection of Life and Property


Activity Description:

The objective of the Fines, Fees and Forfeitures (FFF) program involves the initiation and adjudication of civil liabilities arising from seizures, penalties and claims for liquidated damages initiated under the authority of the Guam Code Annotated, U.S. Code of Federal Regulations (as well as other laws and regulations enforced by CQA) and when or where appropriate, identify the need for case initiation. In addition, this section performs a variety of specialized duties that involve the processing of all fines, penalties and forfeiture cases for the agency; examining all documents and evidence; preparing all paperwork; conducting interviews; obtaining statements; and applying all customs and other related laws and regulations; recommending action for disposing of cases; and controlling the acceptance of the same.






Major Objective (s):

  1. Investigation, Inspections, Asset Seizures, and Forfeitures: The FFF Section will from time to time encounter cases that involve the disposition of seizures, fraud, and penalty and liquidated damages cases. In those instances, the FFF Enforcement Officers takes the forefront in the investigation. Duties may include: Routine investigations in violation to Customs, Federal and Local laws; Writing reports of investigation; Issuing notices of violations; Seizure of prohibited or regulated items; and the Execution of warrants. The FFF section is responsible for conducting annual inspection and evaluation of all Container Freight Stations (CFS) to ensure compliance with current Customs rules and regulations. Inspection of CFS: These inspections and evaluations are also necessary to ensure that all CFS facilities are properly maintained and establish procedures adequate to ensure the security of merchandise located in the CFS warehouse.

  2. Collections, Court Actions and Civil Proceedings- Through court order or under advisement of legal counsel, the FFF officer may be responsible for executing actions necessary for the securing or taking physical custody of merchandise, monies, documents, houses, property, vehicles and a myriad of articles which may be associated with violations of Customs laws. In civil proceedings, the FFF officer will play an integral role in the adjudication process. The officer will also assist the prosecutor in the case preparation.

  3. Fines & Fees Assessment- The FFF Officer is responsible for performing the investigative and research process necessary for making recommendations on the issuance of fines or the implementation of fees. There are various programs that exist within the Agency that fall within the purview of the Logistics and Support Division, specifically the FFF section. These include: (1) Container seal violations; (2) Un-manifested goods; (3) False declaration; (4) Copyright and Trademark violations; (5) Abandoned articles; (6) Customs Agriculture and Quarantine Inspection Service Charge; (7) Use Tax Program; (8) Gambling devices Public Assistance; and (9) Non-drug seizures.

  4. Legal Research- In addition to investigative procedures related to penalty and forfeiture cases, the FFF enforcement officer may be called upon to conduct legal research for statutory revision, case adjudication, civil violations, opinions, rules and regulation formulation. Documents the officer may analyzed may include Guam Code Annotated, U.S. Code of Federal Regulations, Customs laws of other regions, case precedence and rules and regulations of other local and federal regulatory agencies.

  5. Public Assistance- Provide guidance and assistance to the public for voluntary compliance with import or export requirements.

Short-term Goals:

  1. Provide central focus for all aspects of enforcement throughout Customs;

  2. Establish a Customs Fee schedule outlining the cost associated in the enforcement of Customs Law;

  3. Evaluate the current enforcement standards and update to streamline and provide as the same level as our Customs counterparts;

  4. Evaluate the current pay schedule in order to establish a pay adjustment for officers ;

  5. Continue to provide public guidance on inquiries regarding import and exporting regulations; and

  6. Conduct policy review and make all required recommendations for improvement inclusive of enforcement guidelines and manuals.

Workload output fines fees forfeitures


Workload Indicator

FY-2014 Level of Accomplishment

FY-2015 Anticipated Level

FY-2016

Proposed Level

Statutory Improvements

75%

75%

75%

Investigations

50

50

50

Policy Improvements

100%

100%

100%

Container Freight Stations

10

10

10

Compliance Programs

100%

100%

100%

Revenue Programs

100%

100%

100%

Asset Forfeiture Program

30%

30%

30%

Bonded Warehouse Program

100%

100%

100%

Customs Broker Program

100%

100%

100%

Public Assistance

300

300

300

[BBMR DP-1]
DECISION PACKAGE

FISCAL YEAR 2016


Department: Customs and Quarantine Agency Division/Section: Airport Operations –

Inspection & Control

Program Title: Protection of Life and Property

Activity Description:

The Inspection & Control’s Airport Section consist of two (2) sections that comprise approximately 43% of the total personnel of the agency. This section is responsible with performing clearance services for arriving aircraft and passengers at two locations, Antonio B. Won Pat International Terminal and Andersen Air Force Base. Both areas of operations are staffed 24 hours a day, seven (7) days a week. To meet this operational need both areas are broken down into six (6) shifts. At these shifts officers enforce: Guam Customs Regulations; Public Health; Federal and Local Animal and Plant Regulations; Use Tax Law; Local and Federal Counterfeit, Copyright and Trademark Statues; Local and Federal Controlled Substances Act; U.S. Endangered Species Act; and all other applicable federal and local laws/regulations which are enacted to protect commerce, agriculture, public health and the people of Guam. For efficiency and effectiveness in carrying out these responsibilities and ensuring a hospitable customs experience, CQA utilizes the Customs Accelerated Processing Inspection System procedures or CAPIS for short, to mitigate the follow of persons and conveyances needing customs serve at these two areas.






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