In Attendance See attached sign-in sheet School News and Events

In Attendance

School News and Events

1. 
   Mrs. Sheppard welcomed everyone to the meeting and thanked them for taking time out of their evenings to support our school.
   
2. 
   Mrs. Sheppard shared school events and details about those occurring since the December 13, 2016 meeting as well as those scheduled during February.
   

1. 
   Additional Items Discussed
   

1. 
   Question as to when the bus leaves for the MLK Day of Service. Mrs. Sheppard will post
   

2. 
   The SAT Bootcamp (January 14^th) does not have many enrolled as before.
   
3. 
   There was a question as to if juniors receive an SAT voucher. Mrs. Sheppard will look into this and post it on the Triton website.
   
4. 
   Mrs. Sheppard reminded parents of the ACT test at Triton on February 11^th and at Highland on April 8, 2017.
   

3. 
   PTP Scholarships
   

1. 
   Application Process
   

1. 
   Last year applicants completed an application and submitted an essay. If the application was submitted without the essay, it was not considered. The PTP read each essay and rated
   
2. 
   Applications and Essay will be due in April.
   
3. 
   After the Designer Bag Bingo Fundraiser, scholarship amounts will be listed as incentive for students to apply.
   

4. 
   Designer Bag Bingo Fundraiser Planning
   

1. 
   Marketing the Event
   

1. 
   Mrs. Sheppard will invite all faculty to attend.
   
2. 
   Channel 19 has information to post about the event
   
3. 
   Tickets will be sold and PTP sign-ups will take place at the following events:
   

• 
  8^th grade parent night – February 2, 2017 (5:30 start)
  
• 
  Senior Trip Parent Meeting – February 8, 2017 (6:30 start)
  
• 
  Mr. Mustang – February 10, 2017 (6:30 start)
  
• 
  Indoor Color Guard & Percussion Competition – March 4^th (shifts 2-8)
  

Mrs. Eldridge will make a poster for the table to advertise the event.

2. 
   Review of Venue and Event Logistics
   

1. 
   Date: March 24, 2017
   
2. 
   Location: Harry Williams Community Center -2 Broadway-Runnemede
   
3. 
   299 max. occupancy
   
4. 
   Mrs. Sheppard submitted necessary paperwork for event.
   
5. 
   Doors open at 6:00pm; games start at 7:00pm
   
6. 
   Cost: $25.00 in advance, $30.00 at the door
   
7. 
   There will be 10 bags/games, 1 “special” game, 2 bag raffles, and a 50/50 raffle
   
8. 
   Table Reservation: Tables can be reserved for a group of 8 if tickets are purchased together (at the same time)
   
9. 
   Event will be B.Y.O.B. – Those attending must be 18 or older, no students in attendance
   
10. 
    Discussion about refreshments – further discussion at February’s meeting
    
11. 
    Technology needed: Screen, projector, laptop (Triton will supply)
    

3. 
   Tickets
   

1. 
   Members signed out tickets to sell and have flyers to hang around the community.
   
2. 
   Tickets can be purchased at Triton’s main office or any PTP member.
   

4. 
   Bingo Supplies
   

1. 
   Bingo boards will be purchased from Atlantic Bingo Supply Company – 3 games per sheet
   
2. 
   Mrs. Sheppard will bring quotes for supplies to next meeting.
   
3. 
   Suggestion to sell Scotch Tape at the event
   

5. 
   Bingo Games
   

1. 
   It was decided by the membership present to have 10 “regular” games, 1 “special” game and two “special raffles” ($5.00 per ticket). (The format would look something like 5 games – special game – 5 games – 2 raffles at the end)
   

6. 
   Designer Bag Acquisition
   

1. 
   Joy and Jill will shop for the following:
   

• 
  3 designer bags as prizes (We have 7)
  
• 
  1 bag for the “Special” game
  
• 
  2 bags for the raffles
  
• 
  11 wristlets to serve as tie-breakers and door prizes
  

7. 
   Basket Auction
   

1. 
   The goal is to have 5-10 baskets to auction at the event.
   
2. 
   Mrs. Sheppard will put together a donation letter and email it to the PTP members.
   
3. 
   The tax ID number will be provided to the business donating the basket in a thank you note after the donation is received.
   

• 
  Post when bus leaves for MLK Day of Service on website
  
• 
  Post information as to whether or not there is a voucher for juniors taking the SATs
  
• 
  Extend invitation to all faculty to attend Designer Bag Bingo
  
• 
  Create a Google Doc sign-up sheet for volunteers to sell tickets at the above events.
  

• 
  Edit standard donation letter (and email to members) for use while seeking donations from businesses
  
• 
  Schedule announcement for February meeting
  
• 
  Bring Bingo supply quotes to February’s meeting
  

Next Meeting