Kgatleng district council kgatleng district development committee ministry of local government

Performance Targets and Plan Monitoring Programme

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15.8Performance Targets and Plan Monitoring Programme

Success indicators under this Ministry will be the number of completed structures and/or projects versus the proposed projects per financial year.
The midterm review exercise of the plan will also be an indicator in itself because it will reveal the overall performance of the Ministry. Quarterly progress report will be a tool to monitor progress.



Contingency planning is a process that involves the anticipation of disaster with a view to remain ever ready to apply mitigation measures. “Disaster preparedness” whose main goal is to safeguard life and property, is considered to be an aspect of contingency planning. This is in line with the Vision 2016 pillar which aspires for “A Safe and Secure Nation”. Since most if not all of the known disasters are neither predictable nor preventable therefore, “Disaster relief” is a very important aspect of disaster preparedness. From the “Development” point of view, Disaster should be managed; hence the phrase “Disaster Management”, which is regarded as a development activity. Disaster management basically aims at protecting development from Disasters; hence the approach is to firstly, attempt to anticipate disaster, then predict occurrences, prevent predicted occurrence, application of mitigation measures, rehabilitation and reconstruction. This is of course a development process.
In Botswana we have been affected by various kinds of disasters including drought, floods, fires, epidemics, accidents at some level, national or sub-national. Government adopted a National Policy on Disaster Management in 1996.

16.1.1Institutional Framework:

A National Disaster Management office (NDMO) was established in 1998, as a unit in the Office of the President, to coordinate disaster planning, preparedness, mitigation response and recovery.
At district level management of the disaster is coordinated by the District Disaster Management Committee that was formed in 1999. The committee is mandated to prepare a district disaster management strategy, which it has not yet done.
Although the National Policy on disaster management is meant to be all embracing, its inception was preceded by a well developed Drought Management Structure that is still in operation. Under this arrangement, there is the District Drought Relief Committee (DDRC) which amongst other responsibilities, is mandated to prepare District Drought situation report for presentation at a joint meeting with Inter-Ministerial Drought Committee which tours the whole country visiting each district to assess the Drought situation and subsequently reports to the (IMDC). IMDC in turn reports to the Rural Development Council (RDC). RDC reports to cabinet and finally it is the Head of State who delivers the message on drought situation to the nation.
Parallel to the above two structural elements, there is a legislative provision namely, Sub-herbage Preservation Act, which in the case of outbreak of veldt fire mandates the District Commissioner or Chief, to summon members of the public to go and fight the fire. If a member of the public was to evade such a duty call, would be punishable under the law.
In the case of a domestic fire outbreak, the District Council is expected to respond in attempt to extinguish it; the army and or police are relied upon for rescue service.

16.1.2Strategic Plans For Respective Ministries

Ministry of Local Government

The Ministry of Local Government Strategic Plan has been developed to assist its leadership to establish the direction the ministry should take and guide its members to envision its future and develop the necessary procedures and operations to achieve the preferred future of excellence and continuous improvement. One of the Ministry’s strategic goals is to ensure customer satisfaction through quality service delivery. It also seeks to improve community quality of life of Batswana by coordinating and providing basic infrastructure and social services.

In terms of the disaster management in the district, this will be achieved by timely implementation of projects and activities aimed at reducing the impact from future disasters and vulnerability of the population. It will also ensure that effective disaster preparedness measures are in place to cope with disasters. And that emergency responses and recovery initiatives are in place when disasters occur.
Ministry of Lands Housing and Environment

The Ministry of Lands and Housing will foster environment friendly practices through formulation, review and facilitation of implementation of relevant environmental policies and legislations. This will assist in wise management of the environment as the ministry will promote environmental education through public awareness programmes will review environmental policies in order to promote environmental friendly practices. The National Conservation Strategy Agency (NCSA) has embarked on nationwide tours that target District Development Committees to create awareness of bio-diversity and sustainable development issues.

Ministry of Presidential Affairs

The role of the ministry is coordination of the disaster management issues through the Disaster Management Office. It also has key players like the Botswana Police and the Botswana Defence Force. The ministry will ensure a high state of the disaster preparedness and capacity at national, district and community levels to ensure effective, appropriate and timely response to any disaster that may strike. It will also oversee the activities of responsible sectors to ensure that mitigation programmes are integrated into their plan.

16.1.3Drought and Food Relief Management

As drought is endemic in Botswana, there is need to continually monitor and update planning and provision for drought relief. The growing population and expanding number of primary schools and clinic facilities encourages the need for infrastructure and logistical support to enable even larger volumes for relief food to be stored and distributed efficiently in the district. Effective coordination of food relief, agricultural support, emergency water supplies and labour intensive public works will be a priority for all levels of the government and affected communities themselves.

16.1.4The Role of the Private Sector

The private sector as a partner with government is expected to play an active role in the management of disasters, as they are also members of the District Disaster Management Committee. They will also be expected to assist in providing relief measures in times of disasters. As such there is a need to increase collaboration with the private sector, in this regard awareness creation will remain an important tool in reaching the private sector.

16.1.5Disaster Relief Sector Priorities

  • Drought and famine due to unreliable and erratic rainfall

  • Farming on marginal lands due to lack of good alternative land.

  • Veldt and domestic fires outbreak, both natural and man-made. The district does not have fire fighting equipment.

  • Shortage of potable water due to the erratic nature of rainfall the water table is getting depleted. Where there is ground water it is mostly not enough.

  • Sewage water management. The district has several sewerage ponds that are expected to produce quite a large amount of effluent. This is a potential pollutant.

  • Pollution to a lesser extent. Veldt fires and refuse burning reduce air quality. Land and soil pollution takes place through littering and landfills. Surface and ground water pollution through effluent discharge and hazardous chemical disposable is on the increase.

  • Animal disease outbreaks. The outbreak of livestock diseases negatively impacts on the district.

  • Waste Management. The district does not have waste management guidelines.

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