Minutes of the regular meeting of the board of public works and safety of the
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MINUTES OF THE REGULAR MEETING OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF AUBURN HELD MARCH 12, 2015 The Board of Public Works and Safety of the City of Auburn met in regular session in the City Hall Council Chambers, at 210 East Ninth Street, on the 12th day of March, 2015 at the hour of 9:00 A.M. The media received proper legal notice as required by Indiana statute. Mayor Norman E. Yoder who presided called the meeting to order. Also present were Board of Works Members Herb Horrom and Danny McAfee, Clerk-Treasurer Patricia Miller, City Attorney W. Erik Weber, Building, Planning, and Development Administrator Bill Spohn, AES/IS General Manager Chris Schweitzer, Purchasing Agent Dave Wolff, Fire Chief Mike VanZile, Park & Recreation Superintendent Rick Hower, Police Chief Martin McCoy, and Water Superintendent Randy Harvey. ACCEPTANCE OF MINUTESAfter review of the minutes, Member Horrom moved to approve the minutes of the February 26 regular meeting. Member McAfee provided the second. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye. INTRODUCTION OF GUESTSLaura Brinkman, Randy Smith, Gary Rinard, Steve Snider, and Jacob Klopfenstein of the Star were present. COMMUNICATIONS REPORTS OF DEPARTMENT HEADS BUILDING, PLANNING & DEVELOPMENT – Building, Planning, and Development Administrator Bill Spohn requested Board approval for a License to Encroach for the Auburn Cord Duesenberg Automobile Museum Plaza to allow for the locations of district marker poles and concrete retaining wall and railing. Member McAfee moved to approve the [License to Encroach for the ACDA Museum Plaza]. Member Horrom provided the second. Member Horrom noted he is on the Board of Trustees for the museum. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye. * * * * * * BPD Administrator Spohn presented a request from McKenney Harrison School for traffic control signs for the next two years for the reconstruction/remodel of the school. The request is for two traffic control signs reading “No Through Traffic Buses Only 7AM – 9AM 2PM-3PM”. Member Horrom suggested additional signs to alleviate any confusion. Mayor Yoder requested residents be notified accordingly. Member McAfee moved to approve the [request for traffic control signs as presented and also for additional signage if necessary]. Member Horrom provided the second. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye. INFORMATION SYSTEMS – No report. PURCHASING – No report. CITY ATTORNEY – No report. CIVIL CITY ENGINEER – Absent. CLERK-TREASURER – No report. FIRE – No report. MAYOR – Mayor Yoder read the following: PROCLAMATION FLOOD SAFETY AWARENESS WEEK MARCH 15th – 21st WHEREAS, This week should serve as a reminder of the flood mitigation efforts we’ve made since the disaster of 1982, and more recently the disasters of 2008 and 2009; and WHEREAS, This is a time to remind citizens that even though we are better prepared and have implemented a number of food-damage mitigation measures, floods can and will happen; and WHEREAS, The recent voluntary buyouts of property portions along the Cedar Creek area has helped our community in reducing future flood damage; and WHEREAS, The Maumee River Basin Commission is helping the City of Auburn and five northeast Indiana Counties to implement flood-damage prevention projects; and WHEREAS, The Commission was established by state law to assist communities in the Indiana portion of the Maumee Basin to reduce flood losses by exercising sound watershed management, and WHEREAS, We in the City of Auburn continue to support the efforts of the Maumee River Basin Commission and have recently adopted our new flood plain management ordinance that incorporates many of the Maumee River Basin recommendations, NOW, THEREFORE, I, Norman Yoder, Mayor of the City of Auburn, do hereby proclaim the week of March 15th through March 21st 2015 as “FLOOD SAFETY AWARENESS WEEK” In the City of Auburn, and call upon citizens of Auburn to observe the month with appropriate programs and activities; furthermore, I encourage the citizens of Auburn to seek counsel and input from any person or group with knowledge and expertise in matters concerning flood management. PARKS – No report. POLICE – Police Chief Martin McCoy requested Board approval for the annual police physicals service agreement with Public Safety Medical Services (PSM). The cost increased $10.96/officer over last year. Member McAfee moved to approve the [annual police physicals service agreement with PSM]. Member Horrom provided the second. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye. * * * * * * Chief McCoy presented the annual street closing request for the Tri Kappa Kids Triathlon on July 11 between the hours of 8am and noon. Member Horrom moved to approve the [street closing request as presented]. Member McAfee provided the second. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye. * * * * * * Chief McCoy requested Board approval to purchase two replacement vehicles from Auburn Chrysler as the lowest quote received. The Department will be trading in a 2008 Dodge Charger and a 2008 Ford Escape. The following quote results were received: Vendor Model Price Trade In Final Price Ben Davis Ford Expedition $31,462 $8,000 $23,642 F150 $28,447 $6000 $22,447 Ben Davis Chev Tahoe $35,420 $8,000 $27,420 Silverado $30,815 $6,000 $24,815 Auburn Chrysler Durango $29,995 $8,501 $21,494 Ram 1500 $27,044 $6,501 $20,543 Member McAfee moved to approve the [vehicle purchase request]. Member Horrom provided the second. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye. * * * * * * Chief McCoy requested Board approval for SOP Revisions for 16.2 Evidence Control and 2.4 Discipline. Member Horrom moved to approve the [SOP revisions as presented]. Member McAfee provided the second. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye. STREET – In the absence of Street Superintendent Bill Brandon, Dave Wolff requested Board approval for the 2015 City Materials specification and bid advertisement. Member McAfee moved to approve the [specifications and bid advertisement for the 2015 City Materials]. Member Horrom provided the second. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye ELECTRIC – Absent. WATER – No report. WATER POLLUTION CONTROL – In the absence of Water Pollution Control Superintendent Dave Lochner, Mayor Yoder presented sewer abatement requests for 110 W Eighth Street and 1309 Lori Lea Street due to unforeseen water leaks. Member Horrom moved to approve the [sewer abatements to the extent allowed]. Member McAfee provided the second. The motion carried by the following vote of the Board: Horrom, aye; McAfee, aye; and Mayor Yoder, aye. OTHER BUSINESS ANNOUNCEMENTS Mayor Yoder announced that the next regular meeting of the Board of Works would be on Thursday, March 26, 2015 at 9:00 A.M., in the City Hall Council Chambers. ADJOURNMENT There being no further business to come before the Board of Public Works and Safety, Member Horrom moved the meeting adjourned. Member McAfee provided the second. The motion carried by the unanimous vote of the Board. ________________________________ Norman E. Yoder, Mayor
Danny D. McAfee, Member ________________________________ Herb W. Horrom, Member ATTEST:
Patricia M. Miller, Clerk-Treasurer BOW 03.12.2015 Page of Directory: Auburn -> Outgoing -> BOW -> Minutes Outgoing -> Minutes of the regular meeting of the common council of the city of auburn Outgoing -> Received 11/18/15 Clerk-Treasurer email Auburn in 46706 ordinance no. 2015-15 an ordinance to amend portions of chapter 150 of title XV: land usage of the auburn city code Minutes -> Minutes of the regular meeting of the board of public works and safety of the Download 28.54 Kb. Share with your friends:
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