1
|
1
|
1
|
No outstanding NEX advances – in either local currency or USD
|
None
|
None
|
2
|
No other outstanding advances
|
2
|
2
|
3
|
No outstanding PDRs
|
3
|
3
|
4
|
No open Purchase Orders
|
4
|
4
|
5
|
No Receipt Accruals
|
5
|
5
|
6
|
No outstanding commitments
|
6
|
6
|
7
|
No pending prepayments and other non-PO advances (OPERATIONAL GUIDELINES = No outstanding pre-paid vouchers – account 16065)
|
None
|
7
|
8
|
No pending vouchers
|
7
|
8
|
9
|
All pre-financing activities have been recovered and/or reimbursed
|
8
|
9
|
10
|
No pending GMS or Direct Project Charging (formerly ISS). (If Off-the-top GMS was used, extra-budgetary income taken must be reconciled to actual expenses/delivery. A pro-rata returns of GMS based on the balance of unspent funds must be done.)
|
9
|
10
|
11
|
No pending GLJEs
|
10
|
11
|
12
|
No unapplied deposits or other unrecorded revenue
|
11
|
12
|
13
|
No outstanding Accounts Receivable to be received from donors per signed agreements
|
None
|
None
|
14
|
No outstanding Accounts Receivable to be collected from door (GL account 14015 including FX revaluation).
|
12
|
13
|
15
|
No AR direct journals in budget error or incomplete status
|
13
|
14
|
16
|
All assets are transferred or otherwise disposed of. UNDP Service Request Portal for disposal and transfers have been submitted to GSSU. Asset transfer letters/ documents are in place. Workbench and OPERATIONAL GUIDELINES states (GL accounts 18xxx) (Click for ISR Report).
|
None
|
15
|
17
|
All unused inventory items held at the end of the project have been disposed of or transferred to other projects.
|
14
|
16
|
18
|
Ensure all transactions for sale/transfer/donation/disposal etc. of assets have been processed and GMS charged
|
15
|
17
|
19
|
All items held as inventory should be distributed or transferred to recipient or returned to donor as specified in the donor agreement
|
16
|
18
|
20
|
All project petty cash is cleared. Workbench and OPERATIONAL GUIDELINES states Project Cash Advance Accounts
|
17
|
19
|
21
|
Project bank account is fully reconciled and closed
|
None
|
20
|
22
|
All Staff receivables in USD only.
|
18
|
21
|
23
|
All accrued employee benefits are fully accounted
|
19
|
22
|
24
|
No other pending liabilities
|
20
|
23
|
25
|
The CDR for the previous quarter shows zero future expenses (commitments).
|
21
|
24
|
26
|
Final LPAC/ steering committee minutes are available
|
22
|
25
|
27
|
All audit observations are closed with supporting documentation.
|
23
|
26
|
28
|
The final CDR is signed by UNDP and the Implementing Partner. Final report submitted by responsible parties.
|
24
|
27
|
29
|
If a cost sharing project, the unexpended balance has been agreed to the general ledger.
|
25
|
28
|
30
|
Consultations with donors on the disposition of unexpended cost sharing balances, where required by the contribution agreement, have taken place and are documented in writing.
|
26
|
29
|
31
|
All refunds to donors have been transferred to Account 21030 (Pending Refunds to Donors) and the project balance is zero.
|
27
|
30
|
32
|
Notified Treasury Contributions Unit if the donor agreement requires interest to be refunded to the donor if specified in the agreement.
|
28
|
31
|
33
|
Notified the GSSU to close any associated contract in the contracts module.
|
29
|
32
|
34
|
All donor reports, as established in the Cost Sharing agreement, were submitted and acknowledged receipt by the donor representative.
|
None
|
33
|
35
|
Ensure project accounts are closed. Project status = “F”.
|
None
|
None
|
36
|
Ensure staff, UNV and SC positions are properly inactivated or transferred in Atlas HCM
|
None
|
None
|
37
|
If the project is funded by MPTF, the balances in UNDP GL must be reconciled to the Gateway balance for the mapped MPTF project
|
