Ordering guide

ORDERING GUIDE

This BPA has been competed and meets the Competition in Contracting Act (CICA) requirements for a competitive award.

1. 
   GENERAL. Blanket Purchase Agreement (BPA) #F01620-01-A-8005 was issued to Dell Marketing L.P. under GSA contract (GS-35F-4076D) on 15 December 2000. This guide is provided to assist in ordering and administration at decentralized locations and to provide basic terms of the BPA. The BPA is managed by the SSG Program Office, HQ SSG/ITH, who maintains awareness of market conditions to ensure this BPA continues to deliver the highest quality products at the best possible price!
   

2. 
   TERM OF BPA. This BPA will be in effect for two years from the date ordering is authorized in writing by the SSG/PKS Contracting Officer (CO) provided the BPA holders GSA FSS contract remains in effect (this BPA will be reviewed annually from the time of agreement.) Depending on prevailing policy and performance of the BPA holder, the Government reserves the right to modify the BPA to allow for a bilateral extension of 12-months, provided the BPA holders GSA FSS contract remains in effect. The total length of this agreement will not exceed 36 months. HQ SSG reserves the right to discontinue and replace this BPA at any time, when deemed necessary.
   

3. AUTHORIZED BPA USERS. All Department of Defense (DoD); and other entities authorized to place orders using a GSA schedule when authorized by the SSG/PKS Contracting Officer in writing; this includes contractors when authorized under FAR Subpart 51.100.

• 
  MINIMUM ORDER LIMITATIONS: None.
  

• 
  SURCHARGE FEE: The BPA Contract Usage Fee (surcharge fee) has been included in the price of each line item; therefore, NO SURCHARGE COLLECTION WORKSHEET (SSM Form 1000) IS REQUIRED!
  

• 
  ORDERING METHODS: Orders are placed directly with the BPA holder IAW published ordering procedures (reference FAR 16.5, AFFARS 16.505, etc). Orders can be placed via Electronic Data Interchange (EDI), paper or facsimile, SF 1449, or by telephone using the Government Wide Credit Card. These options are subject to your local policy. In addition to the use of the Government Wide Credit Card, organizations may place orders subject to invoice and payment through Government Paying Offices. The BPA holder has a World Wide Web (www) page for information and ordering (http://www.Dell.com/ssg). The Government Wide Credit Card is the preferred method of placing orders and its use is strongly encouraged.
  

• 
  SF 1449 ORDERS: For all orders placed via SF 1449, place:
  

• 
  GSA contract Number " GS-35F-4076D " in Block 2.
  
• 
  Insert an "8" in position ten of the PIIN in Block 4 (example FXXXXX-01-F-800X). (This is a 13 digit block in award system allowing you to manually assign a number producing an "F" number. Do not allow award system to assign an automated number producing a "FA" number)
  
• 
  Applicable BPA number F01620-01-A-8005 in block 20.
  
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  Ordering offices within DOD shall assign contract accounting classification reference numbers (ACRNs) to the accounting and appropriation data in accordance with DFARS 204.7107.
  

• 
  For orders less than $25,000, insure SF 1449 clearly references “FAR 52.213-1 FAST PAYMENT PROCEDURES” (Note: Your SF 1449 orders may experience delays if this reference is not on your order).
  

• 
  SPOT PRICING FOR ORDERS EXCEEDING $50,000, contact HQ SSG/ITH and/or the HQ SSG/PKS Contracting Officer. We may be able to negotiate further discounts from the BPA holder on your behalf. Normal response time is 24 hours.
  

• 
  Open Market Micro-purchases are allowed on this BPA in accordance with FAR Section 13.106-1. Micro-purchases are purchases which do not exceed $2,500. Total Open Market Purchases on a single order shall be limited to $2,500 UNLESS the warranted contracting officer placing the order has duly considered and complied with all Federal Acquisition Regulation (FAR) requirements (including its supplements and local policy) regarding competition of open-market items above the $2,500 threshold.
  

5. PROCEDURES:

• 
  Awarding Orders: Since this BPA was competed in accordance with FAR Sub Part 8.4, Contracting Officers are NOT required to obtain competition when placing orders against this BPA in accordance SAF/AQC guidance. Ordering offices should review other SSG BPAs to obtain best value and request quotes for quantity purchases. This does not include open-market items above the $2,500 threshold as discussed above. In accordance with SAF/AQC Policy Memo 98-C-07 dated 1 May 98, the following is required:
  

1. 
   Each order will comply with applicable regulations or requirements of the product or service being ordered. Examples of this are Y2000 compliance requirements, Defense Information Infrastructure Common Operating Environment, and appropriate surveillance planning.
   

2. 
   Address organizational socio-economic goals (small, small disadvantaged, and woman-owned businesses) in your ordering documentation. Organizations shall consider small business participation.
   

3. 
   Maximize the use of the Government Wide Credit Card in accordance with the thresholds established by local/agency procedures.
   

d. Orders shall be signed by a Contracting Officer using a SF 1449. (See Para 4 above when Open Market items are included)

• 
  FEDERAL PROCUREMENT DATA SYSTEM (FPDS) REQUIREMENTS: FPDS requirements (e.g. DD 350 and DD 1057 reporting) will be met IAW FAR Part 4. Orders under $25,000 shall be included in DD 1057 (Summary of Actions Form) by contracting activities using this BPA (Note: this data is automatically captured when DD 1449s are processed through the award system; Government Wide Credit Card managers capture this data at the end of each payment period).
  
• 
  DD Form 350 Instructions are at Attachment 1.
  

6. ORDER DISTRIBUTION

• 
  Government Wide Credit Card orders: None.
  

• 
  SF 1449 ORDERS: Process SF 1449s through the servicing base contracting office.
  

• 
  The completed SF 1449 will be forwarded (fax or mail) to the contractor at the following address:
  

Building RR8

Fax number: 512-723-5985 or 1-800-926-7595

• 
  Also, a copy of the fully executed SF 1449 must be sent to your servicing DFAS center.
  

7. 
   DELIVERY
   

• 
  All deliveries are FOB destination.
  

• 
  Terms and conditions of the BPA and the GSA contract apply. A copy of the GSA contract and the BPA are available at Dell’s home page (http://www.dell.com/ssg).
  

• 
  Delivery of products to both CONUS and OCONUS locations will normally be within 30 calendar days following receipt of a valid order. A valid delivery order is defined as an order that requires no modifications in order to process.
  

• 
  All 50 States including Alaska and Hawaii are considered CONUS and all other locations are OCONUS.
  

• 
  Upon entry of an order into Dell’s order management system, the individual placing the order shall be able to access order status through the website at www.dell.com. Individual order status may be determined using either the individual buying activity’s Dell customer number, the purchase order number or the Dell order number. Status available includes Dell order date, production status, ship date, ship method, and air waybill information, if known. Buying activities needing assistance with using the Order Status may contact their Dell Sales Representative or Dell Customer Care at 1-800-727-1100, extension 66408.
  

The consignee (ordering organization) shall promptly notify the BPA holder whenever,

• 
  Products or supplies are not received by the required delivery date,
  

• 
  Products or supplies are damaged in transit, or
  
• 
  Purchases do not conform to the specifications of the order, excluding approved substitutions.
  

Unless extenuating circumstances exist, the notification should be made not later than 30 days after delivery.

1. 
   All systems shall carry a three (3) year worldwide on-site warranty with type and response times as follows:
   

1. 
   Next Business Day within the 48 contiguous United States, the District of Columbia, Alaska (Anchorage, Fairbanks and Juneau only), Hawaii (Honolulu only), and Puerto Rico (San Juan only).
   

(2) Outside the above areas within two (2) to three (3) business days.

• 
  The BPA holder will submit the invoice for payment to DFAS using FAST PAY procedures for SF 1449 orders under $25,000 and include a copy along with the product shipped to the customer.
  

• 
  Customers will sign the invoice/receiving report when it’s delivered and forward a copy to their servicing DFAS center.
  

• 
  For orders exceeding $25,000, the BPA holder will submit an invoice for payment to DFAS using normal procedures. The following remit to addresses apply:
  

FOR WIRES AND EFT:

3 Mellon Bank Center

Pittsburgh, PA 15259

Depositor Account Title:

Dell Marketing LP

Bank account # 032-7505

ABA # 043-000-261
Payment by check submit to:
Remit from States: Remit from States:

AK, AZ, AR, CA, CO, CT, AL, DE, FL, GA, GU, KY,

DC, HI, ID, IL, IN, IA, KS, MD, MN, NC, ND, OH, OR,

LA, ME, MA, MI, MS, MO, PA, PR, SC, SD, TN and VI.

MT, NE, NV, NH, NJ, NM,

NY, OK, RI, TX, UT, VT,

Dept. 0762 Dept. AT 40194

PO Box 120001 Atlanta, GA 31192-0194

Dallas, TX 75312-0762

• 
  HQ SSG points of contact (POC):
  

• 
  Dell Marketing, L.P. points of contacts (POC):
  

DD FORM 350 INSTRUCTIONS-DELL

BLOCK DESCRIPTION CONTENTS

PART B

B1A Contract Number GS-35F-4076D

B1B Origin of Contract C

B1C Bundled Contract: No

B1D Bundled Contract Exception Blank

B1E Performance-based Service Contract No

B5A Contractor Identification Number 11-4315195

B5B Government Agency N

B5D Contractor Name and Division Name Dell Marketing L.P.

F01620-01-A-8005

B5E Contractor Address One Dell Way, Round Rock TX 78759

B5F Tin 74-2616805

B5G Parent Tin 74-2616801

B5H Parent Name Dell Computer Corporation

B6A City or Place Code 63500

B6B State or Country Code 48

B6C City or Place and State or Country Name Austin TX

B7 Type Obligation 1= obligation 2 = de-obligation

B8 Amount of Order

B9 Foreign Military Sale N

B10 Multiyear Contract N

B11 Total Multiyear Value Leave Blank

B12A FSC or SVC Code 7010

B12B DoD Claimant Program Code C9E

B12C Program System or Equip. Code 000

B12D NAICS Code Desktops/Servers/Notebooks 334111

Code all other products appropriately IAW NAICS Codes

B12E Name/Description Desktops/Servers/Laptops

B12F EPA Designated Products A

B12G Recovered Material Clauses A

B13A Contract/Order 6

B13B Type of Indefinite Delivery Contract Leave Blank

B13C Multiple/Single Award IDC(s) Leave Blank

B13D Modification Leave Blank for Awards

B13E Multiple Award Contract Fair Opportunity Blank

B13F Indefinite-Delivery Contract Use Blank

B13G Indefinite-Delivery Contract Ordering Period Blank

B14 CICA Applicability B

B15 Information Technology Products or Services, enter one of the following codes.

Code A will be the code of choice, unless vendor instructs otherwise.

See FAR 2.101 for definitions of commercial and noncommercial supply and service items.

Code A - Commercially Available Off-the-Shelf Item.

Code B - Other Commercial Item of Supply.

Code C – Non-developmental Item Other than Commercial Item.

Code D - Other Noncommercial Item of Supply.

Code E - Commercial Service.

Code F - Noncommercial Service.

B16 Clinger-Cohen Act Planning Compliance. Code YES within AFMC , if buyer has approved CSRD (also called C4RD) or a CSRD number on a requirement. All other commands or agencies code this box YES or NO in accordance with local policy to assure compliance of the Clinger-Cohen Act of 1996 (40 U.S.C. 1422 and 1423) planning requirements.

PART C

C1 Synopsis Leave Blank

C2 Reason Not Synopsized Leave Blank

C3 Extent Completed A

C4 Sea Transportation Leave Blank

C5 Type of Contract J

C6 Number of Offerors Solicited Leave Blank

C7 Number of Offers Received Leave Blank

C8 Solicitation Procedures Leave Blank

C9 Authority for Other than Full & Open Leave Blank

Competition

C10 Subject to Labor Standards Statutes Leave Blank

C11 Certified Cost or Pricing Data Leave Blank

C12 Contract Financing Leave Blank

C13A Place of Manufacture Leave Blank

C13B Country of Origin Code Leave Blank

C14 Commercial Items Leave Blank

PART D (Not Applicable)

E2 Cost Accounting Standards Clause Applies No

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