Pencoed Rugby field, Felindre road. Male approached by 2 persons. Money taken
Shed broken into Dol afon
Theft and Handling
Theft of fuses. Domestic related. Dol Afon
Theft of Bag. Pen y bont road
Coychurch road. Damage to flowers
Coychurch Road. Damage to advertising sign
5712 Penprysg Ward.
3 incidents at the New Surgery Pencoed. Youths causing issues outside the surgery for staff and attendees.
Violence against the person
Person chased group of youths away from his house.
Damage to motor vehicle. Islawen Meadows. Domestic Related.
It was resolved to accept the reports and thanks were extended to both Officers for their attendance.
It was further resolved that the Council noted with pleasure the nomination of the Pencoed NPT Team for a South Wales Police force award in reducing the element of ASB behaviour in Pencoed by 62% over a given period of time and wished the Team every success with their nomination
To receive the minutes of the Full Council 8th July 2015 (Appendix 1).
The minutes of the above meeting were approved and accepted.
To receive the minutes of the Planning Committees held on 22nd June 2015 and 20th July 2015 ( Appendices 2 & 3) The minutes of the above meeting were approved and accepted together with the recommendation(s) therein.
To receive a report on delegated matters dealt with during recess. The Town Clerk and Mayor Cllr J. Hancock OBE reported on the undermentioned awards of merit that had been agreed and sanctioned during recess.
Cllr D. John BEM--- Recognition of award of BEM It was resolved to endorse the action taken by the Mayor and Town Clerk during recess.
It was further resolved that due to the success of the awards ceremony that was held that similar ceremonies be held on an annual basis in future.
To consider Draft agreement for Youth Shelter received from BCBC. The Town Clerk reported on this matter and m,ade reference to very recent communication he had had with BCBC.
Following detailed discussion on a number of concerns raised by respective members on this matter together with the responses received from Borough Councillors who are also Town Councillors ,it was resolved to refer the subject matter to the Projects Committee for further clarification on concerns expressed prior to reporting back to BCBC.
To consider matters relating to Penprysg Car Park The Town Clerk reported on the matter of litter at Penprysg Car Park and the lack of facilities to remove the litter. Latterly fly-tipping has occurred at this location.
The report from the Town Clerk was duly noted and that further consideration of this matter be deferred and dealt with during the discussions that are due to take place on Community Asset Transfers and devolution of services.
It was however resolved that a meeting be convened to further the matter of Community Asset Transfers and devolution of services with leading members and officers of BCBC ,at the earliest opportunity.
To consider draft document on Community Asset Transfer The Town Clerk made reference to the document which had been circulated in advance of the meeting, together with an up to date response received from BCBC.
The document was favourably received by the Town Council , however, there are a number of service delivery issues to be resolved in the context of devolution of services as indicated in the previous minute of this meeting.
It was acknowledged that current period austerity has a bearing on all what BCBC does and the constraints that BCBC are working under as a consequence. However, a meeting with appropriate persons as indicated in the previous minutewould greatly assistintrying some of the pressures on BCBC.:
To Receive reports from representatives to outside bodies The following reports were delivered as indicated below, couple with the actionrequired therefrom
Organisation Delivered by
Board of Coity Walia Cllr J. McCarthy
Action: i)Contents of report noted and resolved to give plenary powers to the Town Clerk to resolve any matters relating to the handing back of the Millennium Wood to Coity Walia. The Town Clerk to report back at a future dated.
ii)The provision of a seat by the Town Council at Ystadwaun be engraved in the memory of Cllr E. Alford.
Local Access Forum Cllr D. John Action: Report Noted with thanks
Pencoed Town and District Twinning Cllr Mrs J. Butcher Action; Report noted with thanks . Councillors attending the Official Evening celebrations on the 19th September 2015 to give their names to Town Clerk by Friday 11th September 2015
It was resolved to give plenary powers to the Mayor and Town Clerk to obtain suitable gift(s) for the visitors from Plouzanne
One Voice Wales Cllr J. McCarthy Action: Report noted with thanks. Notice of motion regarding School Crossing Patrol provision to be the subject of an agenda item for the next meeting of the Council.
To review the Regeneration Strategy The Town Clerk referred to the earlier discussion relating to the Youth Shelter and as such this would be carried out as part of the review of the regeneration strategy.
It was noted that the Toilets project had now been given planning approval.
It was resolved to place and advertisement in the Gazette inviting tenders to undertake the refurbishment of the toilets. The points raised by Cllr J. Butcher in relation to what can be achieved from the details given together with the generic nature of what was proposed need to be further clarified , was duly noted.
To consider the Town Clerk’s – General Report The Town Clerk’s report was accepted with thanks and the dates of events indicated therein were duly noted.
To receive a list of creditors from 1st July 2015 to the 31st August 2015
If appropriate, to receive items for future agendas.
Apart from the items referred to earlier in this meeting for consideration at future meetings ,no additional items were received.
To consider passing the following resolution:
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.
Resolution was passed
To receive an update Staff Pension Provision
The Mayor Cllr J. Hancock OBE reminded members of the HMRC requirement to provide pension provision for staff employed by the Town Council.
It was resolved to refer this matter to the Finance and General Purposes Committee