Pencoed town council

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APPENDIX 1

PENCOED TOWN COUNCIL MINUTES OF FULL COUNCIL MEETING, WEDNESDAY 9^th September 2015 THE MINERS’ WELFARE HALL, PENCOED.

Present	Councillors:	R. J. Hancock OBE, Town Mayor/Chair J. Butcher. D. J. John BEM J. McCarthy, Mrs. J. McCarthy Mrs. J. Butcher R. Williams, M. Gregory
		M. Walters Mrs M. Jones Mrs J. Ryan A. Williams T. Thomas
	In attendance: Geraint Thomas, Town Clerk
	It was with great pleasure that the Mayor welcomed Mr. Colin Allen and his wife Janice to the meeting. Mr. Allen made a presentation to the Mayor of a bible on behalf of the Gideons Society. The Mayor received the Bible with grateful thanks and commended the work that the Gideons do worldwide. Mr Allen offered and delivered a short prayer .

6971	Apologies for absence and dispensation.

	No apologies were received

6972

Declarations of Interest (written).

No Declarations of interest were recorded .

6973

To receive the Police Report.

In attendance at the meeting were Sgt Michael Davies and PCSO M. Coleman.

Between them they presented the police reports and statistical information for the months of July and August 2015.

JULY 2015
5712 Penprysg Ward

ASB:

Neighbour dispute over car parking, Cae Duon.

Writing on pavement outside Pencoed Primary, chalk writing, washed away.

Female in car being abusive to horse rider on lanes by Rockwell

Tenant on ground floor reporting tenant above, hear him walking around and general noise, Hafod have since carpeted property above.

Drugs:

Nothing reported

Violence:

Nothing reported

Burglary:

Person entered shed in rear garden, nothing taken. Top of Penprysg Road.

Theft and handling:

Van stolen whilst parked on lay by of A473.

5713 Felindre Ward

ASB:

Youth at Pencoed Cemetery car park.

Food van sounding horn at lunch time.

Neighbour disagreement/dislike, Heol Y Onnen.

Noisy party, finished at 11pm at Heol y Groes

Female youths hanging around Pencoed College in evening, being abusive to caretakers.

Youths in rear lane of Penybont Road.

Drugs:

Cannabis warning to male whilst parked at Pencoed cemetery.

Violence: Nothing reported

Burglary: Nothing reported

Theft and handling: Nothing reported
5714 HENDRE WARD

ASB:

Youths in lane towards train platform and behind Coed Y Graig, shouting and drinking.

Youth outside Harvey Chip shop drinking alcohol.

Youth thrown plastic bottle on roof.

Youth on footbridge at Parc Y Rhos drinking and swearing.

Persons known to reporting person, banging on garden fence.

Youths making a nuisance whilst at a party in Erw Ifan.

Drugs:

Nothing reported

Violence:

Female having an argument with Refuse collector.

Burglary:

Nothing reported

Theft and handling:

Person entered vehicle and took £5, no damage to vehicle.

Family member took moped without permission. (aged 15)

Wheelie bin taken from front garden at Min Y Nant.

August 2015

5714 Hendre Ward.

ASB

Youths causing disturbance Hendre Road.

Youth Annoyance Pencoed train Station

Vehicle Annoyance New Surgery Pencoed

Female arguing with boyfriend, Min y nant

Neighbours dispute Deri Avenue

Laser light shone in windows Min y nant

Woodlands Avenue. Youths shouting in the street

Min y nant. Person locked in shop.

Violence Against the Person

Domestic incident Hendre Road

Domestic incident FFord Deri Duffryn

Domestic incident Coed y graig

Theft and Handling

Make off from Taxi. Green Acre drive

Theft of Road signs Glyn y Mel

Theft of plant pots.

Damage.

Damage to motor vehicle Verlands court

Damage to mobile Phone Coed y Graig

5713 Felindre Ward

ASB

Travellers at Pencoed Technology Park

Charred paper found in Pencoed Comprehensive

Neighbours dispute Maerdy park

Vehicle annoyance Coychurch Road

Dog on Dog incident Pencoed Comprehensive

Youth annoyance. Shouting in the street, Coychurch Road

Pencoed Cemetery Youth annoyance Felindre Road

Neighbours dispute Heol yr onnen

Violence against the person

Hafod Las harassment

Domestic related Heol yr Groes

Domestic incident Dol Afon

Domestic incident Hafod Las

Robbery.

Pencoed Rugby field, Felindre road. Male approached by 2 persons. Money taken

Burglary

Shed broken into Dol afon

Theft and Handling

Theft of fuses. Domestic related. Dol Afon

Theft of Bag. Pen y bont road

Damage

Coychurch road. Damage to flowers

Coychurch Road. Damage to advertising sign

5712 Penprysg Ward.

ASB.

3 incidents at the New Surgery Pencoed. Youths causing issues outside the surgery for staff and attendees.

Violence against the person

Person chased group of youths away from his house.

Damage.

Damage to motor vehicle. Islawen Meadows. Domestic Related.

It was resolved to accept the reports and thanks were extended to both Officers for their attendance.
It was further resolved that the Council noted with pleasure the nomination of the Pencoed NPT Team for a South Wales Police force award in reducing the element of ASB behaviour in Pencoed by 62% over a given period of time and wished the Team every success with their nomination

6974

To receive the minutes of the Full Council 8^th July 2015 (Appendix 1).

The minutes of the above meeting were approved and accepted.

6975

To receive the minutes of the Planning Committees held on 22^nd June 2015 and 20^th July 2015 ( Appendices 2 & 3)
The minutes of the above meeting were approved and accepted together with the recommendation(s) therein.

6976

To receive a report on delegated matters dealt with during recess.
The Town Clerk and Mayor Cllr J. Hancock OBE reported on the undermentioned awards of merit that had been agreed and sanctioned during recess.
Nominees

Mrs Susan Thornton—Merit award relating to provision of Christmas Day Lunch

Cllr D. John BEM--- Recognition of award of BEM
It was resolved to endorse the action taken by the Mayor and Town Clerk during recess.

It was further resolved that due to the success of the awards ceremony that was held that similar ceremonies be held on an annual basis in future.

6977

To consider Draft agreement for Youth Shelter received from BCBC.
The Town Clerk reported on this matter and m,ade reference to very recent communication he had had with BCBC.
Following detailed discussion on a number of concerns raised by respective members on this matter together with the responses received from Borough Councillors who are also Town Councillors ,it was resolved to refer the subject matter to the Projects Committee for further clarification on concerns expressed prior to reporting back to BCBC.

6978

To consider matters relating to Penprysg Car Park
The Town Clerk reported on the matter of litter at Penprysg Car Park and the lack of facilities to remove the litter. Latterly fly-tipping has occurred at this location.
The report from the Town Clerk was duly noted and that further consideration of this matter be deferred and dealt with during the discussions that are due to take place on Community Asset Transfers and devolution of services.
It was however resolved that a meeting be convened to further the matter of Community Asset Transfers and devolution of services with leading members and officers of BCBC ,at the earliest opportunity.

6979

To consider draft document on Community Asset Transfer
The Town Clerk made reference to the document which had been circulated in advance of the meeting, together with an up to date response received from BCBC.
The document was favourably received by the Town Council , however, there are a number of service delivery issues to be resolved in the context of devolution of services as indicated in the previous minute of this meeting.
It was acknowledged that current period austerity has a bearing on all what BCBC does and the constraints that BCBC are working under as a consequence. However, a meeting with appropriate persons as indicated in the previous minute would greatly assist in trying some of the pressures on BCBC.:

6980

To Receive reports from representatives to outside bodies
The following reports were delivered as indicated below, couple with the action required therefrom
Organisation Delivered by

Board of Coity Walia Cllr J. McCarthy

Action: i)Contents of report noted and resolved to give plenary powers to the Town Clerk to resolve any matters relating to the handing back of the Millennium Wood to Coity Walia. The Town Clerk to report back at a future dated.

ii)The provision of a seat by the Town Council at Ystadwaun be engraved in the memory of Cllr E. Alford.

Local Access Forum Cllr D. John
Action: Report Noted with thanks

Pencoed Town and District Twinning Cllr Mrs J. Butcher
Action; Report noted with thanks . Councillors attending the Official Evening celebrations on the 19^th September 2015 to give their names to Town Clerk by Friday 11^th September 2015
It was resolved to give plenary powers to the Mayor and Town Clerk to obtain suitable gift(s) for the visitors from Plouzanne

One Voice Wales Cllr J. McCarthy
Action: Report noted with thanks. Notice of motion regarding School Crossing Patrol provision to be the subject of an agenda item for the next meeting of the Council.

6981

To review the Regeneration Strategy
The Town Clerk referred to the earlier discussion relating to the Youth Shelter and as such this would be carried out as part of the review of the regeneration strategy.
It was noted that the Toilets project had now been given planning approval.
It was resolved to place and advertisement in the Gazette inviting tenders to undertake the refurbishment of the toilets. The points raised by Cllr J. Butcher in relation to what can be achieved from the details given together with the generic nature of what was proposed need to be further clarified , was duly noted.

6982

To consider the Town Clerk’s – General Report
The Town Clerk’s report was accepted with thanks and the dates of events indicated therein were duly noted.

6983

To receive a list of creditors from 1^st July 2015 to the 31^st August 2015

PAYEE Method Amount

JULY

July

AW Salary

Bacs
1168.56

2.7.15

SALEM Civic Serv

103346
50.00

2.7.15

BCBC

dd
55

2.7.15

BCBC

dd
108

2.7.15

Allstar

dd
167.5

27.92
2.7.15

15.97

2.67
2.7.15

Lex Autolease

dd
384.18

64.03
2.7.15

Days Hire

bacs
288

48
2.7.15

Investec

bacs
330.86

55.14
2.7.15

SLCC

bacs
260

2.7.15

Solutions in Technology

dd
0

2.7.15

Welfare Hall

103347
10

3.7.15

Grenke Leasing

dd
392.83

65.47
3.7.15

127

21.16

HMRC

bacs
897.1

7.7.15

Allens Printers(Carn)

103349
324

14.7.15

HSS hire

bacs
252

42
14.7.15

Abn Amro

bacs
48.68

8.12
14.7.15

County Supplies

103351
184.19

30.7

Sol in Tech (Phone)

dd
0

July

GLT Salary

bacs
1695.96

21.7.15

A Williams (toilets)

bacs
1253.00

23.7.15

G.Thomas Exps

bacs
13.99

1.5
27.7.15

GBR

bacs
8.76

1.46
29.7.15

BT Mobile

dd
15

2.5
Untaxed Interest

1.26

VAT refund

1482.15

0

AUGUSTAug

AW Salary

bacs

1271.15

2.8.15

BCBC

dd

55.00

2.8.15

BCBC

dd

108.00

2.8.15

Allstar

dd

111

18.5

2.8.15

Lex Autolease

dd

384.18

64.03

6.8.15

Sol in Tech

bacs

49.66

8.28

BT

dd

211.87

35.32

BT Mobile

dd

15.00

2.5

Sol in Tech

dd

95.29

15.89

10.8.15

Centeegreat ( baskets)

103352

360

60

21.8.15

BCBC ( Election)

0

17.8.15

HMRC

bacs

897.1

Aug

GLT Salary

bacs

1695.96

Expenditure marked **** £5831.63

Total Expenditure £13170.99

The list of creditors was approved

6985	If appropriate, to receive items for future agendas.
	Apart from the items referred to earlier in this meeting for consideration at future meetings ,no additional items were received.


6986	To consider passing the following resolution:

	That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.
	Resolution was passed
6987	To receive an update Staff Pension Provision
	The Mayor Cllr J. Hancock OBE reminded members of the HMRC requirement to provide pension provision for staff employed by the Town Council. It was resolved to refer this matter to the Finance and General Purposes Committee

Meeting ended at 9.00 pm.

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