In a brief paragraph, state the position's overall purpose or objective, highlighting the general functions for which the position is responsible. Why does the position exist and what must it accomplish. IMPORTANT: This section, along with the “Qualifications” section and “Working Conditions” section, will appear in the CARE Job Newsletter, so please describe fully.
The purpose of the Project Manager (PM) position is to provide overall leadership and coordination for ensuring the implementation and accomplishment of the objectives of the project under his/her responsibility in line with CARE Mozambique vision, goals, and program principles, standards, approaches and Strategic Plan. In consultation with the supervisor and in collaboration with the project staff she/he develops annual implementation plans and budgets, allocates appropriate resources to accomplish the plan, secures qualified staff and ensures that an appropriate monitoring system is in place to track progress and deviations of project implementation. To promote the highest level of staff performance the PM ensures that all supervisors provide coaching and counseling to the project staff. He/she establishes and maintains effective working relationships with key government partners and NGOs working in the same areas.
The Southern Africa Nutrition Initiative (SANI) programme is a multi-country initiative that will be delivered in four countries (Malawi, Mozambique, Tanzania and Zambia) over a five year period (2016-2020). The programme will focus on households with children under five, with special attention to the first 1000 days. Families experiencing food and nutrition insecurity will be particularly targeted. Aligned with the country’s Multi-Sectoral Action Plan for Reduction of Chronic Under Nutrition (PAMRDC). SANI uses an integrated approach that links nutrition-specific initiatives, focused on changing infant feeding practices of the most vulnerable caregivers, to nutrition-sensitive agriculture, WASH and economic empowerment initiatives. In Mozambique, SANI will target the districts of Funhalouro and Homoine in Inhambane.
Responsibilities and Tasks
Describe the major responsibilities, principal tasks, competencies and end results for which the position is accountable (limit responsibilities to five). Include WHY it is done and the impact to the organization. List the responsibilities in the order of importance and state the percentage of time the employee spends on each responsibility during a typical year.
Employees who supervise other regular employees on a continuous basis must have staff management as the number one job responsibility. All managers are required to adhere to CARE’s management standards: setting direction, coaching & developing, promoting wellness & safety, practicing & promoting compliance, and modeling gender equity & diversity. The general rule of thumb for percentage of time for management of others is 5% per direct report. Example: If a supervisor has six direct reports then at least 30% of his/her job should be allocated to supervising those employees.
Job Responsibility #1 – Knowledge Management for Program Quality
20%
Apply development theory and best practices to the activities contributing to project objectives.
Integrate CARE program quality concepts: Programming Principles, Program Shift, DME, report writing and communications, as well as cross cutting themes of Gender Equity & Diversity, Climate Change/DRR, HIV, Governance, etc.
Integrate relvant sectoral/technical best practices and technical assistance are integrated into project activities.
Contribute to CARE’s Emergency Preparedness and Response, including integrating DRR, monitoring risks, and responses.
Ensures that project under his/her supervision include an appropriate log-frame and baseline design;
Organizes a monitoring system to collect baseline and periodic data for tracking project performance and decision making;
Plans and conducts quarterly and annual project review and reflection meetings to assess progress, adjust plans, and draw/disseminate lessons learned;
Write monthly/quarterly/annual comprehensive and high quality project progress reports in compliance with donor requirements
Install an understanding of working in a multi-country programme setting by providing linkages to the Programme Technical Team and other Country Teams.
% of time
Job Responsibility #2 – Personnel Management
20%
Supervises, leads, guides, orients, trains, coaches and supports project staff.
Provide team leadership and motivational support to the Country Project Team through daily supervision, regular team meetings, and learning and reflection events
Leads hiring and orientation of new project staff in coordination with HR, including finalizing JDs, recruiting, participating in interviews, reference checks.
Recommends or initiates personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans;
Ensure that all project staff have appropriate individual operational plans linked to project priorities;
Completes all performance management activities including: talent management, performance planning, monitoring, ongoing feedback and annual performance appraisals;
Identify and pursue opportunities for the human resource development of project staff and implementing partners and promote cross visits to improve familiarisation with new technical strategies and attendance at management-related training workshops.
Builds the technical and managerial capacity of the field staff in planning and implementing projects effectively and efficiently.
Ensures compliance with applicable donor rules & regulations, including familiarizing all relevant project staff to these
Coordinates contract start up and close out processes and procedures with other relevant units, HR, Finance, Procurement, Audit, etc.
Recommends or initiates contract changes including realignment of activities, budgets, contract extensions, etc.
Coordinates any subgrant activities and agreements and ensures compliance with applicable policies and procedures.
Manages budgets including monthly reviews of expense reports.
Prepares procurement plans and monitors procurement processes.
Ensures security and appropriate use of project and CARE assets.
Implement audit recommendations applicable to the project.
Liaise with partner organisations to receive, verify and approve Financial Reports associated with sub-granted funding agreements, to ensure that CARE receives accurate reports on time for reporting to the donor.
With the project team analyzes past experiences to systematize and incorporate lessons learned into the planning process;
Based on past accomplishments and achievements adjusts project targets, strategies, resources and delegation of responsibilities to ensure appropriate progress toward project objectives;
Shares draft plans with project management team, staff and partners involved in the implementation and incorporate their input into the plan;
Submits annual plans as per established schedules to all project stakeholders.
Organizes the implementation process of all set targets planned for each project with respective supervisors, experts and other concerned staff working within program departments;
Ensures that all staff have updated monthly and quarterly implementation plans;
Maintains ongoing communication with project stakeholder regarding project progress and challenges;
Continuously assesses project’s context, assumptions and changes in the working environment to ensure that the project focus, strategies and activities remain relevant and to proposed adjustments when needed
Establish and positive working relationships with governmental, NGO, local and international organizations, academic institutions and private sector actors with activities relevant to the project to identify areas of potential collaboration.
Implement communication plan for each of your key stakeholders to encourage continuous collaboration and updates
Ensure communication of key milestones to necessary stakeholders within the community.
Collate/compile field-generated information and complete periodic progress reports in a timely manner in compliance with donor requirements for onward incorporation in the program report.
Engage in communication with other CARE project managers to ensure consistent information sharing and collaboration across CARE projects.
% of time
Job Responsibility #6 - Perform other duties as assigned
5%
From time to time the Project Manager may be delegated to perform other duties as context and circumstance demand. Flexibility and adaptability will be required.
% of time
Problem Solving
There are three levels of problem-solving: 1) What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular basis; 2) What has to be done is known, but how to do it is not defined. The incumbent must use interpolative skills to pick and choose the right strategy to address a given problem; and 3) Why things are done is known, but what has to be done and how to do it are not defined. Situations are variable and the incumbent’s response will involve analysis, problem definition, development of alternatives, and making recommendations. He or she will face and address problems that are typically non-recurring.
Please indicate which of the above levels of problem-solving this position will face, and why the position falls into that category.
All three levels of problem solving are pertinent for the position in one way or another. Since the incumbent deals with the management and coordination of the various day-to-day activities, development, implementation and maintenance of policies, procedures, objectives, short-and long-range planning of the project, he shall deal with all three levels of problem solving.
Qualifications (Know-How)
Indicate the minimum required level of education, experience, and skills necessary to qualify for the position and fulfill the organization's expectations for job performance. Also include the education, experience, and skills desired for the position.
Education/Training
e.g. high school diploma; college degree (specify major/minor); specialty (CPA, Midwife, etc.). Include the following phrase when possible: “or equivalent combination of education and work experience”
Required
Bachelor degree in relevant discipline, e.g. public health, nutrition, social science, rural development or equivalent combination of education and work experience.
Desired
MA/MPH/MSc. in relevant discipline, e.g. public health, nutrition, social science, rural development or related field
Experience
Number of months/ years of previous professional experience in a similar position
Required
Sound knowledge and understanding of Food and Nutrition issues, with a particular focus on Maternal, Infant and Young Child Nutrition (MIYCN)
At least five years of experience in development and/or humanitarian organizations, including significant experience of working with partners to deliver humanitarian programs or build capacity for emergency preparedness and response.
Sound understanding of the concepts behind and practical application of humanitarian codes and standards such as SPHERE, the People In Aid Code, HAP etc.
A proven record of effective project management, including project planning and managing a budget
Proven skills in partnership building, influencing and negotiation with a range of humanitarian actors, including governments, UN agencies, academic institutions, networks, national/local NGOs and community groups
Desired
Substantive experience with one or more of similar relevant agencies, preferably in an international setting
Previous successful experience in the management of multi-agency, multi-stakeholder collaborative projects.
Experience in the effective dissemination of research findings and the design, organization and management of large-scale learning events.
Strong skills in inter-personal communications, able to work effectively with multiple stakeholders in a complex, multi-actor environment.
Sensitivity to cultural differences and the ability to work effectively across a wide variety of cultural contexts.
Strong team player, able to develop and maintain effective working relationships within a distributed and dynamic team.
Flexible, creative and solution-oriented approach in an innovative environment
Competence with MS Office applications, including Word, Excel and Outlook.
Desired
Skills in organizing and facilitating training events. Expertise in one or more of the following program areas: food security, nutrition/health, water/sanitation, income generation, alternative basic education, natural resources management & conservation especially with Gender & Rights Based Approach focus.
Competencies
Given the responsibilities and level of accountability of the position, please list the performance competencies in order of importance. These will be used both for recruitment and performance management.
Respect
Integrity
Diversity
Excellence
Building partnership
Collaboration
Communicating with Impact
Negotiation
Innovation
Contributing to Team Success
Planning and Organizing
Political Acumen
CARE Management Standards
All CARE managers must adhere to the CARE Management Standards identified as non-negotiable actions (or behaviors). All managers are responsible for carrying out these standards in his or her supervisory role
Set Direction
Establish direction and define actions for individuals and teams that are aligned with CARE strategy through the Annual Performance Management system, unit plans and other planning tools
Clarify that direct reports and teams clearly and consistently understand their roles, priorities and expectations of their assignments
Staff Wellness and Safety
Promote workplace and environment safety for all direct reports
Provide support to direct reports that fosters good mental, social and physical well being
Coach and Develop
Improve performance of direct reports and teams through observation, feedback, training and the timely use of the Annual Performance Management process
Provide direct reports with the materials, tools, time and resources to do their jobs
Engage direct reports in career development discussions
Encourage innovative thinking
Practice and Promote Compliance
Promote high ethical standards and conduct in accordance with CARE’s Code of Conduct
Comply with CARE policies and procedures, including those of the departments of finance, travel, procurement, information technology, program and donor requirements
Provide timely reporting of division, unit, and/or team results as required for organizational performance tracking
Model Gender Equity and Diversity
Display sensitivity to and for the perspectives and interest of those from different cultural backgrounds, belief systems and world-views
Advocate for fairness and equal opportunity in decision-making and in implementing policies and practices
Ensure that plans and actions reflect the results of efforts from diverse representation and broad participation in all activities
Communicate
Share general business information on a regular and timely basis
Inform direct reports of changes in the organization and how they may affect their work
Find opportunities for direct reports to celebrate results and exchange knowledge and solutions to problems
Foster two-way communication and seek feedback from direct reports on your own communication effectiveness
