Preparation of the input to the vasab publication



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APPROVED

by Minutes No 1 of the meeting

on the 22 of December , 2016

of the Procurement Commission

of the State Regional Development Agency

REGULATION


of procurement procedure pursuant Paragraph 82 of the Public Procurement Law

Preparation of the input to the VASAB publication

Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016”



Procurement identification number: VRAA/2016/49/VASAB/MI

Riga 2016

General information

Name of the Commissioning party:

State Regional Development Agency (hereinafter – Agency or Commissioning party)

Registration number of the Commissioning party:

90001733697

Legal address of the Commissioning party:

Alberta Street 10, Riga, LV-1010

Contact information:

Phone: +371 67079000; fax: +371 67079001

Contact person of the Commissioning party

Contact person:

Dagnija Raugule, Lawyer at the Administrative Department of the State Regional Development Agency

Address of the Contact person:

Alberta Street 10, Rīga, LV-1010

Phone of the Contact person:

+371 66164626

E-mail of the Contact person:

pasts@vraa.gov.lv or dagnija.raugule@vraa.gov.lv




  1. Objective of the procurement

The objective of the procurement is to determine the tender with the lowest price for preparation of the input for publishing the second annual publication of VASAB about the tendencies of the territorial development of the Baltic Sea region.

  1. Subject-matter of the procurement and the agreement

    1. The subject-matter of the procurement: Preparation of the input to the VASAB publication “Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016” (CPV classificatory 73200000-4, Research and development consultancy services).

    2. Implementation of the procurement agreement will be funded from VASAB Secretariat funds.

    3. The planned contractual price is up to EUR 20,000.00 without VAT.

    4. The place to perform the procurement agreement: Riga, Alberta Street 10.

  2. Submitting a tender

    1. The tenderers shall submit their tenders by 13:00 January 26, 2017 at the Records Division of the State Regional Development Agency Administrative Department (2nd floor), Alberta Street 10, Riga, by submitting it in person or sending by post. The tender must be delivered in the said address by the provided in the regulation deadline for submitting tenders.

    2. The tenders that have not been submitted in accordance with the provided in the regulation procedure, have not been documented so that the included in the tender information be not available by the moment said in Item 3.1 or that have been received after the provided deadline of submission, shall not be considered and shall be returned to the submitter.

    3. A Tenderer may withdraw the tender by expiry of the submission deadline by arriving in person at the place of keeping the tenders – the State Regional Development Agency at Alberta Street 10, Riga, or by sending a withdrawal of the tender by post. Withdrawal of a tender is unconditional and it excludes the Tenderer from further participation in the procurement. In case of replacing a tender, the moment of submitting the second tender shall be deemed as the time of submitting a tender.

    4. After the submission deadline expires, a Tenderer cannot alter the tender.

    5. Tenders that have been submitted by expiry of the submission deadline shall not be returned except the cases when a Tenderer withdraws or alters the Tender by the expiry of the submission deadline.
  3. Documenting a tender


    1. Tenders in the public procurement must be submitted in a closed envelope in person or by a registered mail, and it must bear the following information: the Tenderer name, registration number, address and contact information, as well as the following reference: Piedāvājums iepirkumam „Saturiskās informācijas sagatavošana VASAB publikācijai „Baltijas jūras reģiona pieejamība, dinamika 2006.-2011.-2016.gada periodā” (ID Nr. VRAA/2016/49/VASAB/MI). Neatvērt līdz 2017. gada 26.janvārim plkst. 13.00”.

    2. The documents of a tender must be sewn through (bound through) in such a manner that the pages of the document cannot be separated. The pages of the Tenderers’ tenders must be numbered.

    3. The documents included in a tender must be clearly readable with no corrections. In case any corrections have been performed, they must be confirmed by a signature of the authorised person.

    4. A tender shall be prepared in Latvian or English language. In case the included in a tender documents are in any other (not English) foreign language, they must be appended by a confirmed by the Tenderer translation in Latvian or English language. The confirmation of such translation must include writing “The translation is correct”, a personal signature of the authorised representative of the Tenderer, transcript of the signature, the place and the date of signing.

    5. A tender must be signed by a Tenderer’s representative with representation rights or a person authorised thereby. In case the Tenderer is an association of persons in any combination thereof, the tender must be signed by a representative with the representation rights of each person included in the association of persons or a person authorised thereby.

    6. In case a tender is submitted by an association of persons in any combination thereof, the tender shall indicate the person who represents the respective association of persons and is authorised to sign the documents related to the procurement procedure.

    7. All the copies annexed to the selection documents must be attested by the Tenderer by indicating on the copy in writing that the document copy is a true copy of the original document, signing the copy and writing the date and the place of the attestation.

    8. A tender must be submitted in one original paper copy.

    9. A Tenderer is not permitted to submit variants of a tender.

    10. A tender consists of the following documents:

      1. A tender (Annex 1 to the Regulation);

      2. Selection documents (pursuant Item 6 of the Regulation);

      3. A financial tender (Annex 6 to the Regulation);

      4. A technical tender (Annex 5 to the Regulation).

  4. Selection requirements of Tenderers

    1. A Tenderer is a legal or a physical person or an association of such persons which complies with the requirements provided in the Regulation and to which the restrictions to participate in the procurement provided in Paragraph 82 Part Five, Items 1, 2 and 3 of the Public Procurement Law do not apply.

    2. A Tenderer is registered in the commercial registry or an equivalent registry in a foreign country (if applicable).

    3. Requirements for fulfilment of a Tenderer’s professional activity and implementation of the subject-matter of the procurement:

      1. Within the previous 3 (three) years (2014, 2015, 2016 including 2017 by the day of submitting a tender) a Tenderer has acquired experience in execution of the following:

5.3.1.1. Preparation of scientific report regarding accessibility and connectivity of transport of at least one of the Baltic region countries;

5.3.1.2. Has developed and applied accessibility indicators and applied based on the Geographical Information System (hereinafter – GIS) analytical methods for analyzing accessibility indicators by defining potential accessibility by different transport modes, multimodal potential accessibility and accessibility to jobs by road (using cars), rail and public transport (rail and road);

5.3.1.3. Has prepared cartographic materials in GIS and visualized accessibility and connectivity in the Baltic Sea region countries.

5.3.2. A Tenderer has access to the overall detailed GIS database of all modes of European transport networks at NUTS 3 level (the information at least from year 2006). The Tenderer must indicate which GIS data base will be used to carry out the tasks specified in the Annex 2 to this regulation and provide a proof (for example, the Tenderer`s drawn up free-format statement) that the Tenderer has an access to such a GIS database.

5.3.3. A Tenderer shall provide at least 2 (two) experts, complying with the following requirements of professional activity and experience:

5.3.3.1. An expert with a PhD in Engineering or Economics or Spatial/Regional planning or Geography or other related fields and has experience in preparation of at least 1 (one) analytical report on accessibility and connectivity, which has been prepared within the period of the previous 3 (three) years (2014, 2015, 2016 including 2017 by the day of submitting the tender);



5.3.3.2. A GIS expert having at least higher education qualification and experience in preparation and visualization of accessibility and connectivity cartographic materials, within the period of the previous 3 (three) years (2014, 2015, 2016 including 2017 by the day of submitting the tender).

      1. The experts attracted by the Tenderer must have excellent English skills (written and spoken), as well as the experts altogether must have knowledge of at least two languages of the Baltic Sea region countries.

  1. A Tenderer must submit the following documents certifying the qualification

    1. A list of the provided by the Tenderer services (Annex 3 to the Regulation), which shows the experience within the period of the previous 3 (three) years (2014, 2015, 2016 including 2017 by the day of submitting the tender) (according to Sub-item 5.3.1 of the Regulation).

    2. CVs of the involved by the Tenderer experts (sample of the form in Annex 4 to the Regulation) and copies of the education documents in accordance with Sub-item 5.3.3 of the Regulation.

    3. Authorisation of the Tenderer’s representative (a legal person or an association of legal persons) or a copy of legal persons` association company or cooperation agreement with name, surname, position of the Tenderer’s representative and company name, in case the Tenderer is represented by an authorised person in the tender.

    4. A signed statement by each authorised person of the association of persons regarding joint participation in the procurement in case a tender is submitted by an association of persons.

    5. In case of an association of persons, written applications of each person included in the association of persons must be additionally submitted according to Annex 1 to the Regulation.

    6. the Tenderer`s drawn up a free-format statement on the access to the GIS database according to Sub-item 5.3.2 of the Regulation.




  1. Financial tender

    1. A tender must be expressed in Euro, the financial tender shall be submitted according to the form provided in Annex 6 to the Regulation.

    2. The price of the tender must include costs for provision of the service in accordance with the technical specification, taxes and duties excluding VAT, as well as any other possible costs related to the services to be provided.

  2. Technical tender

The technical tender shall be prepared in accordance with the provided in the Technical specification (Annex 2 to the Regulation) requirements using the form of the Technical tender (Annex 5).

  1. Evaluation of tenders and Decision Making

    1. In case the submitted by Tenderers tenders fail to comply with the requirements of formatting the tenders, the Procurement Commission shall decide about further examination of the tender. The tenders with formatting that does not provide the legal force of the documents or contains other significant inconsistencies shall be excluded from further evaluation of the tenders.

    2. The Procurement Commission will verify the submitted by the Tenderers selection documents and conformity thereof to the selection requirements. The Tenderers that will not have submitted all the selection documents or the content thereof will not comply with the selection requirements shall be excluded from further evaluation.

    3. The Procurement Commission will evaluate conformity of the technical tender to the requirements of the technical specification. The tenders that will not comply with the requirements of the technical specification shall be excluded from further evaluation.

    4. The Procurement Commission will evaluate conformity of the financial tender to the requirements for preparation of the financial tender. The Procurement Commission selects from the complying tenders the tender with the lowest price.

    5. In order to verify whether a Tenderer is not to be excluded from participation in the procurement due to the reasons stipulated by Paragraph 82 Part Five, Items 1, 2 and 3 of the Public Procurement Law, the Commissioning party:

      1. In respect of a Tenderer that is registered or permanently residing in Latvia and a person mentioned in Paragraph 82 Part Five, Item 3 of the Public Procurement Law, by using the information system laid down by the Cabinet of Ministers, acquire the information in accordance with the procedures stated by the Cabinet of Ministers:

a) Regarding the facts referred to in Paragraph 82 Part Five, Item 1 of the Public Procurement Law – from the Enterprise Register;

b) Regarding the fact referred to in Paragraph 82 Part Five, Item 2 of the Public Procurement Law – from the State Revenue Service. The Commissioning party is entitled to receive the referred to information from the State Revenue Service without consent from a Tenderer and the person mentioned in Paragraph 82 Part Five, Item 3 of the Public Procurement Law;



      1. Regarding a Tenderer registered or permanently residing in a foreign country and a person mentioned in Paragraph 82 Part Five, Item 3 of the Public Procurement Law, requests that the Tenderer submits a statement of the relevant competent authority of the foreign country which attests that the cases indicated in Paragraph 82 Part Five of the Public Procurement Law do not apply to the Tenderer or the person mentioned in Paragraph 82 Part Five, Item 3 of the Public Procurement Law. The Commissioning party shall state the deadline for the submission of statements not shorter than 10 working days following the day of issue or sending of the request. If the relevant Tenderer fails to submit the referred-to statement within the deadline, the Commissioning party shall exclude this Tenderer from the participation in the procurement.

    1. Depending on the results of the verification stated in Item 9.5 of the Regulation, the Commissioning party shall:

      1. not exclude the Tenderer from the participation in a procurement, if it is detected that in accordance with the information available in the information system laid down by the Cabinet of Ministers the Tenderer has not tax debts, including debts of mandatory state social insurance contributions in total exceeding 150 euro;

      2. inform the Tenderer that tax debts have been detected in respect of him or her, including debts of mandatory state social insurance contributions in total exceeding 150 euro, and states the deadline – 10 working days following the day of issuing or sending of the information – for the payment of detected debts and submission of the certification for payment of the debts. In order to certify that he or she has not tax debts, including debts of mandatory state social insurance contributions in total exceeding 150 euro, the Tenderer shall submit a printout certified by the Tenderer or his or her representative accordingly from the Electronic Declaration System of the State Revenue Service or a statement issued by the local government, that the relevant person following the day of receipt of the information sent by the Commissioning party has not tax debts, including debts of mandatory state social insurance contributions in total exceeding 150 euro. If the referred to documents are not submitted within the said deadline, the Commissioning party shall exclude the Tenderer from the participation in the procurement.

    2. Within 3 (three) working days following the day of taking of a decision the Procurement Commission shall inform all Tenderers regarding the Tenderers selected in the procurement with which procurement agreements will be concluded.

    3. If the Tenderer granted with rights to enter a procurement agreement declines from entering into a procurement agreement the Procurement Commission shall grant the rights to conclude a procurement agreement to the next Tenderer that has submitted a conforming to the requirements of the Regulation tender with the second lowest price prior to that conducting verification of the Tenderer in accordance with Item 9.5 of the Regulation.




  1. Procurement Commission

10.1. General information:

10.1.1. The functions, rights and obligations of the Procurement Commission are laid down in the normative rules and this Regulation.


10.1.2. The meetings of the Procurement Commission shall be recorded. The minutes shall be signed by all the members of the Commission who participate in the meeting.

10.1.3. The Procurement Commission is entitled to invite experts to its work.

10.1.4. The Procurement Commission is entitled to make decisions if at least 2/3 of the Commission members participate in a meeting.

10.1.5. The Procurement Commission work is led by the chairperson.

10.1.6. A reasoned decision to conclude the procurement agreement or terminate the procurement without selecting any of the tenders the Procurement Commission makes through voting.


10.2. The rights of the Commission:

      1. To request additional information from the Tenderer;

      2. To invite an expert with advisory rights;

      3. To decide upon further examination of a tender in case the tender is not documented according to the requirements of the Regulation;

      4. To correct the arithmetical errors in the financial tenders;

      5. To refuse a tender in case it is established that a tender that does not comply with the requirements of the Regulation has been submitted or submitted information is not complete or true;

      6. To take a decision on conclusion of the agreement, a decision on conclusion or termination of the procurement.

    1. Obligations of the Commission:

      1. To ensure progress of the procurement and documentation thereof;

      2. To ensure equal and fair attitude towards Tenderers;

      3. To respond to the written questions submitted by the interested persons;

      4. To evaluate the Tenderers and submitted thereby tenders in accordance with the Public Procurement Law, other normative rules and the Regulation;

      5. To notify the Tenderers about the results of the procurement within three working days after taking the respective decision.

  1. Tenderers
    1. The procurement Tenderer may be a person who is a private or legal person or an association of such persons in any combination, who:

      1. Has agreed to the provisions of the Regulation of the procurement and has submitted a tender within the provided in this Regulation deadline and according to the procedure stated in the Regulation;

      2. Complies with the provisions of the procurement.

    2. Participation in the procurement is expression of a Tenderer’s free will. By submitting a tender to participate in the procurement, a Tenderer fully accepts and is ready to fulfil all the requirements, rules and provisions included in the Regulation and the respective normative rules.

    3. A Tenderer is aware that any condition that is included in the tender and contradicts the Regulation or does not conform to its provisions may provide a reason to decline such a tender as well as the fact that only the information that is included in the tender will be used in evaluating the tender.

    4. Obligations of a Tenderer:


      1. In case a tender is sent by post, the Tenderer is responsible for timely dispatching of the tender in order to ensure that the tender is received at the State Regional Development Agency by the deadline stated in Item 3.1 of the Regulation;

      2. To provide answers and explanations on the tender to the questions asked by the Commission in writing and within the term specified by the Commission ;

      3. Along with submitting a tender to observe all the provisions laid down in the Regulation.




  1. Annexes of the procurement

Annex 1 – Application for participation in the procurement;

Annex 2 – Technical specification;

Annex 3 – List of the services provided by a Tenderer (form);

Annex 4 – Expert’s CV (form);

Annex 5 – Technical tender (form);

Annex 6 – Financial tender (form).



Annex 1

To the procurement Regulation

(ID No VRAA/2016/49/VASAB/MI)


application

for participation in the procurement

Preparation of the input to the VASAB publication

Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016””
(ID No VRAA/2016/49/VASAB/MI)


Tenderer:




Address:




Reg. No:




Bank, SWIFT:




Bank account No:




Contact person:




Phone number:




Fax:




E-mail:



By submitting this application:




  1. I am applying to participate in the procurement “Preparation of the input to the VASAB publication “Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016””.

  2. I agree to the provisions of the Regulation, confirm my willingness to deliver services in accordance with the provisions of the Regulation and the Annexes thereof as well as I confirm that the attached documents form this tender.

  3. I confirm that we have not provided false information for evaluation of our qualification.

  4. I confirm that we agree to receive documents signed with the electronical signature to the e-mail address given in the tender within the activity of the procurement course and the procurement agreement (and liabilities arising thereof).

















place

date

position

signature

official’s name, surname


Annex 2

To the procurement Regulation

(ID No VRAA/2016/49/VASAB/MI…)

TECHNICAL SPECIFICATION

for the procurement

Preparation of the input to the VASAB publication

"Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016”

(ID No VRAA/2016/49/VASAB/MI)


Context of the procurement:

The VASAB Long Term Perspective for the Territorial Development of the Baltic Sea region1 (hereinafter - LTP) concentrates on issues which require transnational solutions such as urban networking and urban-rural cooperation, improving external and internal accessibility and maritime spatial planning. It also calls to overcome territorial disparities and socio-economic divides between parts of the Baltic Sea Region (hereinafter – BSR).

Ministers Responsible for Spatial Planning and Development of the BSR in the Tallinn Declaration, adopted at the 8th VASAB Conference of Ministers Responsible for Spatial Planning and Development of the BSR in Tallinn on 26 September 2014, recognized the achievements of the Member States and the Committee on Spatial Planning and Development of the BSR (hereinafter – VASAB CSPD/BSR) in implementing the VASAB LTP and tackling the important challenges pointed out in the VASAB Vilnius Declaration such as promoting accessibility and connectivity in the Region, urban networking and urban-rural cooperation, developing a territorial monitoring system for the Region, supporting joint capacity building in maritime spatial planning, and initiating joint actions and transnational co-operation projects, all of which contribute to the solving of respective territorial development issues in the BSR.

Based on the specified challenges, the Ministers instructed the VASAB CSPD/BSR to observe the territorial development processes in the BSR, using the monitoring system developed by the ESPON Baltic Sea Region Territorial Monitoring System (BSR-TeMo) project and to report the findings to the Ministers and relevant stakeholders.

The Tentative Action Plan for Implementation of VASAB Tallinn Declaration 2015 - 2019 PLUS agreed during the 68th CSPD/BSR meeting in Tallinn on 22/23 January 2015 included the action under the topic “Territorial monitoring”: “Regularly produce information about territorial evidence on territorial structures and development trends of the BSR to be distributed to national level officials, stakeholders and EUSBSR actors” suggesting to have annual report/ review/issue paper or leaflet produced.

The 1st theme of the VASAB annual publication agreed by the 69th CSPD/BSR meeting in Vihula on 25/26 May 2015 was “Development of cities in the BSR”. The publication was made available for the VASAB conference in Warsaw on 7 June 2016.

The 72nd CSPD/BSR meeting in Warsaw on 8 June 2016 decided the theme for the next VASAB publication - “Accessibility of the Baltic Sea Region” The 73rd CSPD/BSR meeting in Krakow on 23 September 2016 agreed on the draft Terms of Reference of the input to VASAB publication “Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016”.

The VASAB Tallinn Declaration underlined: Connectivity and accessibility in the Baltic Sea Region, links between the Region and Europe’s core areas, and between the Region and other neighbouring regions are amongst the key development issues in the Baltic Sea Region. … The key challenge for the countries and regions is to interconnect Trans-European, national and regional intermodal transport networks in the best way possible. The ministers asked the CSPD/BSR to observe closely the regional effects of the European transport infrastructure and to support actions and projects, using the potential of Trans-European Transport Networks (TEN-T) for regional development and improving their connectivity to regional transport networks, in order to promote territorial cohesion.

The publication should be available for the VASAB high-level workshop on regional accessibility to be organized within the North Sea Baltic Connector of Regions (NSB CoRe) project in 2018.
Description of the Task

Tenderer shall prepare an input to the VASAB publication “Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016” that includes text/description/brief analysis and at least 10 relevant maps. The input shall be prepared on a basis of:



  • ESPON TRACC (TRansport ACCessibility at regional/local scale and patterns in Europe) project methodology, data and results, information about which is available on the website: http://www.espon.eu/main/Menu_Projects/Menu_AppliedResearch/tracc.html

  • ESPON BSR -TeMo and ESPON Upholding of the Baltic Sea Region Territorial Monitoring System (Up TeMo) projects data and results, information about which is available on the websites: http://bsr.espon.eu/opencms/opencms; http://www.espon.eu/main/Menu_Projects/Menu_ScientificPlatform/bsr-temo.html; http://www.brrg.de/projectlist.php?pId=71&dId=370&action=pDetail&language=en&list=recent


BSR TeMo project domains, subdomains and indicators:

2. Domain: Access to services, markets and jobs

2.1 Subdomain: Accessibility potential:

Indicators:



  1. Accessibility potential by road

  2. Accessibility potential by rail

  3. Accessibility potential by air

  4. Multimodal accessibility potential

  • The study “Accessibility Analysis of the Baltic Sea Region ” commissioned by the Joint Technical Secretariat of the Baltic Sea Region INTERREG III B Programme to prepare background information for the preparation of the Baltic Sea Region Transnational Programme 2007-2013. The study final report is available on the websites: http://www.spiekermann-wegener.de/pro/pro2_e.htm#pro7

http://www.brrg.de/projectlist.php?pId=31&dId=120&action=pDetail&language=en&list=all

  • The report “Trends, challenges and potentials in the Baltic Sea Region” commissioned by Swedish National Agency for Economic and Regional Growth (Tillväxtverket) to Nordregio. The report is available on the website: http://www.strategyforum2016.eu/media/reports/trends,-challenges-and-potentials-in-the-baltic-sea-region-33964731

In order to ensure complementarity and usage of as precise and new as possible data, other relevant sources shall be used as well. The Tenderer shall specify such relevant sources of the information in the offer.
When preparing the input, Applicant should carry out the following tasks:

I Potential Accessibility in the Baltic Sea Region 2006-2016 should be studied.

The centroids of NUTS3 regions level as origins and destinations should be used for identifying potential accessibility in the Baltic Sea Region. Gravity centres to be suggested by the Tenderer and agreed by VASAB CSPD/BSR.

The following indicator based themes shall be explored, analysed and presented:


  1. Potential accessibility by the following transport modes:

    1. by road

    2. by rail

    3. by air

    4. by sea shipping

  1. Multimodal potential accessibility

    1. by road for passenger transport, including cars

    2. for freight transport (rail and road)

  1. Accessibility to jobs (within 60 min) by:

    1. road (using cars)

    2. rail

    3. public transport (rail and road)

  1. External connectivity of the Baltic Sea Region with Western Europe (by road, rail, aviation, sea shipping)

  2. Access of the Baltic Sea Region to global freight hubs

II A realistic impact assessment of the current and envisaged Trans-European Transport Networks (TEN-T) infrastructure modernization projects on accessibility potential of the Baltic Sea Region by 2030 shall be carried out.

The assessment should take into account ESPON ET2050 (Territorial Scenarios and Visions for Europe) project results information about which is available on the website: http://www.espon.eu/main/Menu_Projects/Menu_AppliedResearch/ET2050.html, relevant studies developed for the EUSBSR Annual Forum 2016 in Stockholm, such as “A Vision 2030 for the Baltic Sea Region: Challenges and opportunities for the region in a global perspective”, as well as make use of the VASAB proposed ESPON Targeted Analysis project “BT 2050 – Territorial scenarios for the Baltic Sea Region” submitted to ESPON EGTC under ESPON 2020 Cooperation Programme.

The assessment can be based on the activities/projects envisaged for TEN-T corridors (see corridor studies and corridor work plans). North Sea Baltic corridor, Scandinavian-Mediterranean corridor and Baltic-Adriatic corridor are relevant EU corridors for the assessment. Envisaged infrastructure development in Russia, Belarus and Norway has also to be taken into account.

III Identification of the regional effects of the European transport infrastructure and potentials of TEN-T for regional development should be done.

The identification may take into account analyses and investigation to be done within the projects “North Sea Baltic Connector of Regions (NSB CoRe)”, “Scandria®2Act” and “TENTacle” approved under the third priority “Sustainable Transport” of the INTERREG VB Baltic Sea Region Cross-border Cooperation programme (planning period from 2014 to 2020). The Tenderer has to propose policy pointers for consideration of the VASAB CSPD/BSR.



Requirements/conditions for the input preparation:

  • Timeline for all indicators and consequential illustrative maps shall be the same or at least very similar i.e. reflecting years 2006, 2011 and 2016. Changes during the reference period 2006- 2016 shall be presented.

  • Data used should be as new as possible

  • Equivalent regions to NUTS 3 should be used for the non EU member states.

  • Geographically the entire BSR, including EU as well as the relevant parts of non EU-member states, shall be covered. For the concrete geographical delimitation see footnote2.

  • Tenderer shall provide a concise description of the methodology to be applied for a preparation of the input.

Deliverables:

  • Tenderer has to prepare the input (text and maps) to the VASAB publication "Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016" The input shall be prepared in English by using popular science writing. It should be considered that the target audience of the publication is different stakeholders interested in the BSR territorial development evidence and trends.

  • The text shall be submitted in Microsoft Word programme format and maps – in pdf., png. or jpg formats as well as in open vector file format (for example .ai; .IDD), i.e., in the formats applicable for publication.

  • First Draft of the input (including proposal of the maps) shall be submitted to the Agency (VASAB Secretariat) in 6 month as from signing the agreement.

  • Final input shall be submitted to the Agency in 2 months after receiving the Agency (VASAB Secretariat) comments on the First Draft of the input.


Annex 3

To the procurement Regulation



(ID No VRAA/2016/49/VASAB/MI)


List of the services provided by a Tenderer



No

Year

Information regarding the provided services in accordance with Sub-item 5.3.1 of the Regulation

Contracting authority of the service, contact information

5.3.1.1 Tenderer has prepared a scientific report regarding accessibility and connectivity of transport of at least one of the Baltic region countries





































5.3.1.2. Tenderer has developed and applied accessibility indicators and applied based on the Geographical Information System (hereinafter – GIS) analytical methods for analyzing accessibility indicators by defining potential accessibility by different transport modes, multimodal potential accessibility and accessibility to jobs by road (using cars), rail and public transport (rail and road).





































5.3.1.3 Tenderer has prepared cartographic materials in GIS and visualized accessibility and connectivity in the Baltic Sea region countries.






















































place

date

position

signature

official’s name, surname


Annex 4

To the procurement Regulation

(ID No VRAA/2016/49/VASAB/MI)
Expert’s CV (form)3


  1. Expert in accordance with Sub-item 5.3.3 of the Regulation:

  2. Surname:

  3. Name:

  4. Education:

    Educational institution

    Study period (from/to)

    Acquired degree or qualification

    <…>

    <…>/<…>

    <…>

    <…>

    <…>/<…>

    <…>

  5. Knowledge of foreign languages:

  6. Work experience:

    Time (from/to)

    Employer or Contracting authority (in case of a company contract)

    Country

    Position and description of the main duties or description of the work to perform (in case of a company contract)


    <…>/<…>

    <…>

    <…>

    <…>

    <…>/<…>

    <…>

    <…>

    <…>

  7. Description of the experience in accordance with Items 5.3.3.1 or 5.3.3.2 of the Regulation4:

Name of the Contracting authority and contact person, contact information

Experience of preparation of scientific report (s) on the accessibility and connectivity matters, of visualisation of accessibility and connectivity

time/period



<…>

<…>

<…>

<…>

<…>

<…>

<…>

<…>

<…>


Confirmation

By this I undertake to participate in fulfilment of the procurement agreement and deliver the services in a good quality and according to my qualification in accordance with the tender of <Name, registration number and legal address of the Tenderer> to the procurement organised by the State Regional Development Agency “Preparation of the input to the VASAB publication “Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016”” (identification No VRAA/2016/49/VASAB/MI), in case the Tenderer is granted with the rights to enter the procurement agreement and it is concluded.


Name, surname: ___________________
Signature: ________________________

Date: ___________________



Annex 5

To the procurement Regulation

(ID No VRAA/2016/49/VASAB/MI)
TECHNICAL TENDER

To procurement

Preparation of the input to the VASAB publication

Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016””

(ID No VRAA/2016/49/VASAB/MI)



CONFIRMATION

Hereby we confirm that we have read and understood the requirements of the Regulation and the Technical specification of procurement “Preparation of the input to the VASAB publication “Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016”” (ID No VRAA/2016/49/VASAB/MI), they are clear to us and we undertake to fulfil them.

We confirm that we will be capable of ensuring delivery of the services in accordance with the Technical specification (Annex 2 to the Regulation).



















place

date

position

signature

official’s name, surname



Annex 6

To the procurement Regulation

(ID No VRAA/2016/49/VASAB/MI)


FINANCIAL TENDER

To procurement

Preparation of the input to the VASAB publication

Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016””



(ID No VRAA/2016/49/VASAB/MI)



Service

Price without VAT, EUR

VAT, EUR

Price with VAT, EUR

Preparation of the input to the VASAB publication “Accessibility of the Baltic Sea Region, Dynamics during 2006-2011-2016”




























place

date

position

signature

official’s name, surname




1 Adopted by the Ministers responsible for spatial planning and development of Baltic Sea region countries in October 2009 in Vilnius.

2 The study area comprehends the countries participating in the VASAB cooperation - Denmark, Germany, Estonia, Finland, Latvia, Lithuania, Poland, Sweden, Norway, Russia and Belarus. In Germany the BSR covers the Länder of Berlin, Brandenburg, Bremen, Hamburg, Mecklenburg-Vorpommern, Schleswig-Holstein and Niedersachsen (only NUTS II area of Lüneburg). In Russia the BSR covers Leningrad Oblast, St. Petersburg, Republic of Karelia, the Oblasts of Kaliningrad, Murmansk, Novgorod and Pskov.


3 Tenderer may use another CV form if the proposed by the Tenderer wording of CV reflects all the needed information to verify the conformity of the expert.

4 Tenderer prepares the description of experience in such a manner that the provided information allow to clearly conclude the conformity of the expert’s experience to the laid down in the Regulation requirements to the respective experts.



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