Resolution 2538a for action



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SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538A




FOR ACTION



SUBJECT: FINANCIAL REPORTS

BE IT RESOLVED THAT the Board of Education receives and accepts the following financial reports:


1. Board Secretary’s Report dated July 31, 2009

2. Expense Account Adjustment Analysis dated July 31, 2009

3. Revenue Account Adjustment Analysis dated July 31, 2009

4. Check Register #359660 in the amount of $28,750.00

5. Check Register #359661 in the amount of $2,000.00

6. Check Register #359662-359877 in the amount of $2,459,415.59

7. Check Register #200335-200336, 200338 in the amount of $1,272,501.81

8. Check Register #200337 for July payroll in the amount of $1,714,214.75

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538B



FOR ACTION
SUBJECT: BOARD OF EDUCATION'S MONTHLY CERTIFICATION
BE IT RESOLVED THAT pursuant to N.J.A.C. 6:20-2.12(e), we certify that as of July 31, 2009 after review of the secretary's monthly financial report (appropriations section) and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been overexpended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.

____________________________ _________________________

Rowland Bennett Date
____________________________ _________________________

Lynne Crawford Date


____________________________ _________________________

Elizabeth Daugherty Date


____________________________ _________________________

Wayne Eastman Date


____________________________ _________________________

Mark Gleason Date


____________________________ _________________________

Sandra Karriem Date


____________________________ _________________________

Richard Laine Date


____________________________ _________________________

Jennifer Payne-Parrish Date


____________________________ _________________________

Andrea Wren-Hardin Date


SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538C




FOR ACTION



SUBJECT: APPROVE ATTENDANCE AND WORK RELATED TRAVEL

EXPENSES
WHEREAS, the following employees have requested approval for the indicated work-related travel; and
WHEREAS, the attendance at stated function was previously approved by the employees’ supervisor and superintendent as work-related and within the scope of the work responsibilities of the attendee; and
WHEREAS, the attendance at the function was approved as promoting delivery of instruction or furthering efficient operation of the school district; and fiscally prudent;
THEREFORE, BE IT RESOLVED THAT the Board of Education approves the attendance and related travel expenses for the following work-related events:



EMPLOYEE

WORKSHOP/CONFERENCE

DATE

Location

Estimated Cost ($’s)

Terry Woolard Media & Tech

Web 2.0 Tools for Special Education

8/17/09

New Brunswick, NJ

153


Terry Woolard

Media & Tech



Exchange Server

9/14-15/09

Edison, NJ

1026

Brian Osborne

NJSBA Annual Workshop

10/28-30/09

Atlantic City, NJ

555

Karla Milanette

NJSBA Annual Workshop

10/28-30/09

Atlantic City, NJ

555

Cheryl Schneider

NJSBA Annual Workshop

10/28-30/09

Atlantic City, NJ

555

Jessice DeKoninck

NJSBA Annual Workshop including Law Forum

10/28-30/09

Atlantic City, NJ

655

Patricia Barker

NJSBA Annual Workshop

10/28-30/09

Atlantic City, NJ

555

Rosetta Wilson

NJSBA Annual Workshop

10/28-30/09

Atlantic City, NJ

555

Tina Lehn

Units of Study: Writing

9/20-21/09

King of Prussia, PA

667

Bonita Patterson-Samuels

Units of Study: Writing

9/20-21/09

King of Prussia, PA

667

Julie Porter District

Educators Pandemic Influenza Summit

8/25/09

Monmouth Junction, NJ

40


BACKGROUND INFORMATION
New Jersey travel regulations (NJAC 6A:23B), Board Policy 8880 – Reimbursement of Travel Related Expenses, and newly enacted legislation [18A:11-12] require prior approval by the Superintendent and by a majority of the full membership of the Board of Education for reimbursement of travel and related expenses of an employee.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538D



FOR ACTION
SUBJECT: APPROVE BOARD MEMBER ATTENDANCE AND

RELATED TRAVEL EXPENSES

BE IT RESOLVED THAT the Board of Education approves the following attendance and related travel expenses:



BOARD MEMBER

EVENT

DATE

Location

Estimated Cost ($’s)

Rowland Bennett

NJSBA Annual Conference

10/28-30/09

Atlantic City, NJ

555

Lynne Crawford

NJSBA Annual Conference including Law Forum

10/28-30/09

Atlantic City, NJ

655

Beth Daugherty

NJSBA Annual Conference

10/28-30/09

Atlantic City, NJ

555

Wayne Eastman

NJSBA Annual Conference

10/28-30/09

Atlantic City, NJ

555

Mark Gleason

NJSBA Annual Conference

10/28-30/09

Atlantic City, NJ

555

Sandra Karriem

NJSBA Annual Conference

10/28-30/09

Atlantic City, NJ

555

Jennifer Payne-Parrish

NJSBA Annual Conference

10/28-30/09

Atlantic City, NJ

555

Andrea Wren-Hardin

NJSBA Annual Conference

10/28-30/09

Atlantic City, NJ

555

BE IT FURTHER RESOLVED THAT the Board of Education approve the above event to be work related and within the scope of the work responsibilities of the of the attendee and promotes the delivery of instruction or furthering of efficient operation of the school district and is fiscally prudent, and in compliance with N.J.S.A. 18A:12-24 and 24.1 of the School Ethics Act.


BACKGROUND INFORMATION
New Jersey travel regulations (NJAC 6A:23B), Board Policy 8880 – Reimbursement of Travel Related Expenses, and newly enacted legislation [18A:11-12] require prior approval by a majority of the full membership of the Board of Education for reimbursement of travel and related expenses of a Board member.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538E




FOR ACTION



SUBJECT: SUSPEND BY-LAWS IN CONNECTION WITH PROCEDURE

FOR HIRING OF NEW STAFF


BE IT RESOLVED THAT the Board of Education suspends the By-Laws of the Board of Education in connection with the procedure for the hiring of new staff from the date of the regular meeting in August until the regular meeting in September and authorize the hiring of staff during such period upon the authorization and approval of the Superintendent, subject to confirmation by the Board of Education at its next meeting.

BACKGROUND INFORMATION

The purpose of this resolution is to address vacancies that may be filled between now and the September board meeting. This resolution enables new employees to be hired and compensated for services rendered prior to the formal approval of the Board.



SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538F



FOR ACTION
SUBJECT: ACCEPT DONATION TO PARENTING CENTER

BE IT RESOLVED THAT the Board of Education accepts donation to the Parenting Center in the amount of $1,125.
BE IT FURTHER RESOLVED THAT the following budget is increased and the Superintendent or his designee is authorized to administer it:
20-019-200-890 Parenting Center $1,125
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.


BACKGROUND INFORMATION
Donations are made to the Laura Weiland Memorial Fund ($500), the Connie Bowsher Memorial Fund ($500) and to the general fund ($125). The Parenting Center is responsible for administering these funds.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538G
FOR ACTION
SUBJECT: ACCEPT DONATION FROM JEFFERSON SCHOOL PTA FOR

SMART BOARDS


BE IT RESOLVED THAT the Board of Education accepts a donation from the Jefferson School PTA in the amount of $21,000 to be used towards the purchase and installation of six Smart Boards for the fourth grade classrooms at Jefferson School.
BE IT FURTHER RESOLVED THAT the following budget is created and the Superintendent or his designee is authorized to administer it:
20-095-200-890 Jefferson Smartboards $21,000
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary be authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
The Chief Information Officer is responsible for administering these funds.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538H
FOR ACTION
SUBJECT: HOLD FOR CONSIDERATION THE AWARD FOR UNDERHILL FIELD LIGHTING PROJECT

BE IT RESOLVED THAT the Board of Education holds for consideration the award for the Underhill Field Track and Football Field Reconstruction Contract #2 – Field Lighting Construction Project for ninety days from August 17, 2009.




BACKGROUND INFORMATION
The lighting project was not approved at the July 20, 2009 Board meeting. Pursuant to N.J.S.A. 18A:18A-36 the Board of Education shall award the contract or reject all bids within such time as may be specified in the invitation to bid, but in no case more than 60 days, except that the bids of any bidders who consent thereto may, at the request of the Board of Education, be held for consideration for such longer period as may be agreed.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538I
FOR ACTION
SUBJECT: AWARD CONTRACT FOR SOUTH ORANGE MIDDLE SCHOOL BLEACHER REPLACEMENT
BE IT RESOLVED THAT the Board of Education awards the contract for the South Orange Middle School Bleacher Replacement to Nickerson Corp. of Hazlet, New Jersey, for the lowest responsible bid of $133,000.

BACKGROUND INFORMATION
Solicitation for bids was issued on June 10, 2009 and received on June 23, 2009. Bid

packages were requested and returned by two companies:


Nickerson Corp. $133,000

Guardian Gym Equipment $140,594


The bids were reviewed by the district’s architect and Supervisor of Buildings & Grounds.


SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538J



FOR ACTION




SUBJECT: APPROVE CHANGE ORDERS TO THE MAPLEWOOD

MIDDLE SCHOOL ASBESTOS ABATEMENT PROJECT



BE IT RESOLVED THAT the Board of Education approves the following change orders to the Maplewood Middle School Asbestos Abatement project:
Contractor Change Order # Amount Time Extension
Environmental Contractors, Inc. 1 $7,020 2 days
Environmental Contractors, Inc. 2 $3,668 1 day


BACKGROUND INFORMATION

Change order #1 approves the removal of floor tiles from the corridor in the main office at Maplewood Middle School which is being abated.
Change order #2 approves the removal and repair of damaged wall plaster in rooms 164 and 154, removal of 14 square feet of wall in room 19, and repair of the column in room 27.
There are sufficient contingency funds in the project budgets for this change.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538K



FOR ACTION




SUBJECT: APPROVE CHANGE ORDER TO CHS MECHANICAL

UPGRADES PROJECT



BE IT RESOLVED THAT the Board of Education approves the following change order to the Columbia High School Mechanical Upgrades project:
Contractor Change Order # Amount Time Extension
T.M. Brennan Contractors, Inc. 2 $0 153 days
BACKGROUND INFORMATION
Change order #2 approves the installation of run-stop and view controls on existing cafeteria equipment. This work cannot begin until mid August and is at no cost to the district.
There are sufficient contingency funds in the project budgets for this change.


SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538L



FOR ACTION




SUBJECT: APPROVE CHANGE ORDERS TO CHS ASBESTOS

ABATEMENT PROJECT



BE IT RESOLVED THAT the Board of Education approves the following change orders to the Columbia High School Asbestos Abatement project:
Contractor Change Order # Amount Time Extension
Two Brothers Contracting, Inc. 1 $17,800 0 days
Two Brothers Contracting, Inc. 2 $11,960 0 days
BACKGROUND INFORMATION
Change order #1 approves removal of ceiling and wall plaster in the balcony, room 204, auditorium, room A302 and A334.
Change order #2 approves the removal of 1,840 square feet of carpet, VAT and mastic from the art room and room C223.
There are sufficient contingency funds in the project budgets for this change.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538M



FOR ACTION




SUBJECT: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES

CONSULTANT

BE IT RESOLVED THAT the Board of Education approves the agreement with Judith Weiss for educational professional services leading a task force on Excellence and Equity Initiative at a rate of $1,000 per day for a maximum of twenty-nine days.

BACKGROUND INFORMATION
Ms. Weiss will lead the task force on Excellence and Equity Initiative resulting in a three-year plan. Ms. Weiss formerly was the principal at Columbia High School and the Assistant Commissioner of Education for the State of NJ Department of Education.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538N




FOR ACTION




SUBJECT: RENEW CONTRACT FOR NONPUBLIC SCHOOL TRANSPORTATION FOR 2009-10 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education renews the nonpublic school transportation contract for Route SH1 to Seton Hall Prep for the 2009-2010 school year to Jimmy’s Transportation of Irvington, New Jersey on a net per diem basis of $157.15.


BACKGROUND INFORMATION
The district is required to provide home-to-school transportation for eligible resident students attending non-public schools. Applications are submitted by March 15 each year. As of March 15, applications had been received from 34 students from Seton Hall Prep. The contract amount of $157.15 per diem ($28,287 per year based on 180 days) is less than the cost of providing $884 aid-in-lieu-of transportation to each student applying for transportation to this school.

These services were budgeted for the 2009-10 school year.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538O




FOR ACTION



SUBJECT: APPLY FOR FEDERAL FY2010 NO CHILD LEFT BEHIND

(NCLB) CONSOLIDATED ENTITLEMENT REVISED FUNDS


BE IT RESOLVED THAT the Board of Education approves the submission of a revised application for federal Fiscal Year 2010 No Child Left Behind (NCLB) Consolidated Entitlement Funds in the amount of $423,448 as allocated:
Public School

Title I, Part A: Improving Basic Programs $258,103

Title II, Part A: Teacher/Principal Training/Recruiting *135,251

Title II, Part D: Enhancing Education through Technology 2,679

Title III, English Language Acquisition/Language Enhancement 14,928

Title IV, Safe and Drug-Free School and Communities Act 12,487
TOTAL REVISED NCLB ALLOCATION $423,448


BACKGROUND INFORMATION
Resolution 2526D on July 20, 2009 approved application for FY 2010 funding. This resolution approves application for revised funding as per notification received from the State in July 2009 which is $5,720 less than the original allocation. Only Title I, Part A funding is affected by this revision.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538P



FOR ACTION
SUBJECT: APPLY FOR FY 2010 FEDERAL I.D.E.I.A. BASIC PART-B,

AND I.D.E.I.A. PRESCHOOL HANDICAPPED FUNDS

BE IT RESOLVED THAT the Board of Education approves the submission of an application for 2010 FY Individuals with Disabilities Education Improvement Act entitlement funds as follows:


Part B Basic Allocation $1,355,968

Preschool Allocation $38,773




BACKGROUND INFORMATION

The IDEIA provides federal funds to school districts for supplementary services to benefit students with disabilities enrolled in the district. The amounts include allocations for services to students with disabilities in non-public schools as follows: $21,014 Part B Basic and $0 Preschool. The district share of the funds will be used to support mandated educational services and/or promising practices in the area of special education.



SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538Q




FOR ACTION



SUBJECT: APPROVE AGREEMENT WITH ESSEX REGIONAL

EDUCATIONAL SERVICES COMMISSION FOR IDEIA-B

SERVICES FOR THE 2009-10 SCHOOL YEAR



BE IT RESOLVED THAT the Board of Education enters into an agreement with Essex Regional Educational Services Commission for IDEIA-B Services for the 2009-10 school year for the proportionate share of non-public IDEIA-B funds equaling $21,014.00

BACKGROUND INFORMATION
The Essex Regional Educational Services Commission will provide services for classified students attending non-public schools in the district as per needs indicated in specific Individual Education Plans (IEPs).

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009


RESOLUTION 2538R



FOR ACTION
SUBJECT: APPROVES TUITION FOR REGULAR EDUCATION STUDENTS ATTENDING MIDDLESEX REGIONAL EDUCATIONAL SERVICES COMMISSION’S MIDDLESEX COUNTY ACADEMY FOR THE 2009-10 SCHOOL YEAR

BE IT RESOLVED THAT the Board of Education approves a tuition agreement with Middlesex Regional Educational Services Commission for each district resident student referred to the Middlesex County Academy for the 2009-10 school year at the following annual tuition rates:

Regular Education Program $14,940 per year

BACKGROUND INFORMATION
Middlesex County Academy is an alternative Education Program designed to serve pupils in an individualized and highly structured environment.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009


RESOLUTION 2538S



FOR ACTION
SUBJECT: APPROVE YMCA BEFORE SCHOOL CARE PROGRAMS

BE IT RESOLVED THAT the Board of Education approve the continuation of the South Mountain YMCA Before School Care Programs at Clinton School, Marshall School, Tuscan School and South Mountain School from September 1, 2009 through June 30, 2010.




BACKGROUND INFORMATION
The YMCA has had a long, productive relationship with the South Orange-Maplewood School District and has operated the very successful Before School Care Programs for several years.


SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009


RESOLUTION 2538T




FOR ACTION



SUBJECT: APPROVE SPECIAL EDUCATION RELATED SERVICE

PROVIDERS FOR THE 2009-10 SCHOOL YEAR


BE IT RESOLVED THAT the Board of Education approve the following list of providers for the 2009-10 school year for the services indicated:
Provider Service Rate
Action Interpreting LLC Interpreter & Translation $90-$105/hour

East Hanover, NJ depending on language

$130/hour sign language

$40-45/hour travel


Casi Healey Behavior Consultant $100/hour

West Caldwell, NJ


Patricia Huskey/May Institute ABA $45/hour

Randolph, MA


Invo healthCare Associates Speech & Language $88/hour

Jamison, PA


Jeffrey Jacobs Program Coordinator $75

South Orange, NJ


Raymond Vazquez ABA $50/hour

Montclair, NJ


Carole Brundage Learning Assessments $375

West Orange, NJ



BACKGROUND INFORMATION
These providers will perform services and evaluations for classified students as per needs indicated in specific Individual Education Plans. Fee schedules are effective July 1, 2009.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009
RESOLUTION 2538U
FOR ACTION
SUBJECT: APPOINT INTERIM PRINCIPAL AT JEFFERSON SCHOOL

BE IT RESOLVED THAT THE Board of Education appoints Ralph Celebre as Interim Principal at Jefferson School from August 24, 2009 through October 9, 2009 at a rate of $500 per day.



BACKGROUND INFORMATION
Mr. Celebre served as an elementary principal in the Livingston Public School District for 33 years. Since his retirement, he has completed fifteen interim administrative positions in various school districts in New Jersey. Two of these interim positions were completed in our school district. He served successfully as interim principal at Maplewood Middle School and at Clinton Elementary School.

SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 11, 2008

RESOLUTION 2538V



FOR ACTION
SUBJECT: APPROVE BOARD MEMBER ATTENDANCE AND

RELATED TRAVEL EXPENSES

BE IT RESOLVED THAT the Board of Education approves the following attendance and related travel expenses:



BOARD MEMBER

EVENT

DATE

Location

Estimated Cost ($’s)

Rowland Bennett

ERESC Meetings

8/27, 9/24, 10/22, 11/19, 12/17/09

1/28, 2/1925, 3/25, 4/22, 5/27, 6/3/10



Fairfield, NJ

$375


BE IT FURTHER RESOLVED THAT the Board of Education approve the above event to be work related and within the scope of the work responsibilities of the of the attendee and promotes the delivery of instruction or furthering of efficient operation of the school district and is fiscally prudent, and in compliance with N.J.S.A. 18A:12-24 and 24.1 of the School Ethics Act.


BACKGROUND INFORMATION
New Jersey travel regulations (NJAC 6A:23B), Board Policy 8880 – Reimbursement of Travel Related Expenses, and newly enacted legislation [18A:11-12] require prior approval by a majority of the full membership of the Board of Education for reimbursement of travel and related expenses of a Board member.


SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009


RESOLUTION 2538W




FOR ACTION



SUBJECT: CARRY OVER UNEXPENDED FY 08 FEDERAL INDIVIDUALS WITH DISABILITIES EDUCATION IMPROVEMENT ACT, PART B- BASIC AND PRESCHOOL FUNDS
BE IT RESOLVED THAT the Board of Education approves the carry over of Fiscal Year 2008 Federal Individuals with Disabilities Education Improvement Act, (IDEIA) Part B Basic and Preschool funds in the amount of $2,779 as listed below:
Program Carryover

IDEA Basic $ 0

IDEA Preschool $ 2,779

Total $2,779



BACKGROUND INFORMATION
These public funds remained unexpended at the end of the FY 2008 program year and will be carried over to the FY2009.


SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009


RESOLUTION 2538X



FOR ACTION
SUBJECT: FEES FOR USE OF FACILITIES FOR 2009-10 SY
BE IT RESOLVED THAT the Board of Education approves the fees for use of district facilities effective July 1, 2009:
Facility Cost per hour

Auditorium: CHS $180

Middle Schools $150

Elementary $100

Gym: High School & Middle Schools $120

Elementary $100

Cafeteria $ 85

Pool $180

Classrooms/Library $ 50



Ritzer Field $ 35

Underhill Complex $ 75

(football field, baseball field or track)


  • Rehearsals: 75% of regular rate

  • Use of kitchen will require a cafeteria worker who must be compensated at their overtime rate (4 hour minimum). Dishes, silverware, and utensils of the cafeteria may not be used.

  • Red Cross certified lifeguard must be on duty and supplied by the user of the facility when pool is used.

  • Facility use fee includes cost of one custodial worker for the duration of the scheduled event, including set up and clean up time. If additional custodians and/or additional hours beyond the time scheduled are required, the additional custodial hours will be charged at the custodial rate of $50 per hour per custodian.

  • Security guard (required for groups with more than 100 people in attendance) $25 per hour per guard.

  • Use of stage lighting/sound equipment facilities must be under the supervision of a representative of the Board of Education to be paid by the applicant at a rate of $35 per hour. One microphone and lectern are included with use of auditorium. The following fees will be charged for all other equipment or services used:

Stage Crew Staff $20 per hour

Projector $25 per event

VCR $25 per event

Microphone $20 per event (each microphone)

Tripod Screen $20 per event

Stage Screen $20 per event

Overhead $25 per event

Audio System $30 per event (requires Stage Manager)

Stage Lighting $50 per event (requires Stage Manager)

Underhill Sound Booth $100 per event

CHS Cafeteria Equipment $30 per event (requires Stage Manager)



BACKGROUND INFORMATION
The New Jersey School Boards Association recommends that the district have a policy

addressing who may use district facilities, and directing the chief school administrator to develop regulations and procedures for implementation of the policy (N.J.A.C. 6:29-1.3(a)8).



SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY

PUBLIC BOARD MEETING

August 17, 2009

RESOLUTION 2538Y
FOR ACTION
SUBJECT: AWARD CONTRACT FOR CHS TOILET ROOM RENOVATIONS (PHASE II)
BE IT RESOLVED THAT the Board of Education awards the contract for the Columbia High School Toilet Room Renovations (Phase II) to TCI Construction & Management Company, Inc. of Farmingdale, New Jersey, for the lowest responsible bid of $184,000.

BACKGROUND INFORMATION
Solicitation for bids was issued on July 30, 2009 and received on August 13, 2009. Bid

packages were requested by five companies and returned by:


Alpine Painting & Sandblasting $149,669

TCI Construction & Management Co., Inc. $184,000



GPC, Inc. $186,000
The bid from Alpine Painting & Sandblasting was missing necessary documents and was, therefore, found to be nonresponsive.
The bids were reviewed by the district’s architect and Supervisor of Buildings & Grounds.

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