The state education department
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New York State Student Information Repository System (SIRS) Manual Reporting Data for the 2014–15 School Year 
November 17, 2014 Version 10.1 The University of the State of New York THE STATE EDUCATION DEPARTMENT Information and Reporting Services Albany, New York 12234 Revision History
Table of ContentsTable of Contents 4 Chapter 1: What Is SIRS? 7 SIRS Levels 7 SIRS Data Flow 9
Guidance on the Role of District Data Coordinator 10 Who Must Report Student Data Using the SIRS? 11 Table of Reporting Responsibility for School-Age Students 14 Table of Reporting Responsibility for Preschool-Age and Prekindergarten Students 26 Accelerated Students 29 Accommodations 30 Accountability Inclusion/Exclusion for Participation/Performance at the Elementary/Middle Level 31 Appeal to Graduate with Lower Score on Regents Exam 33 Backmapping for Feeder Schools 33 Career and Technical Education (CTE) Students 34 Charter School Students 36 Court-placed Students 37 Daily Attendance 38 District of Residence Codes 38 Dropouts/Noncompleters 39 Elementary/Middle-Level Students 41 Foreign Exchange Students 41 Free or Reduced-Price Lunch Students 41 GED Students 42 Graduates 43 Home-schooled Students 43 Homebound (Home-Tutored) Students 44 Homeless Students 44 Immigrant Students 44 Job Corp Program Students 44 Limited English Proficient (LEP) Students 45 Long-Term Absent Students 49 Migrant Students 50 Neglected/Delinquent Students 50 New York State Alternate Assessment (NYSAA) 50 Nonpublic School Students 51 “Online” Schools 52 Postsecondary Students 52 Preschool/Prekindergarten/Universal Pre-K 52 Racial/Ethnic Groups 53 Repeaters 53 Safety Net Options 53 Secondary-Level Students 54 Students Over 21 Years of Age 55 Students with Disabilities 55 Summer School Students 57 Supplemental Educational Services under NCLB 58 Suspended Students 58 Transfer Students 59 Ungraded Students 60 “Validity Rules”: Reporting Students with Valid or Invalid Scores 63 Walk-in "Enrollments” 66 Chapter 3: Staff Reporting Rules 67 Chapter 4: Data Elements 71 Chapter 5: Codes and Descriptions 96 Accommodation Codes and Descriptions 96 Assessment Language Codes and Descriptions 97 Assessment Measure Codes and Descriptions 98 Assignment Codes and Descriptions for Access to EngageNY Data Portal 111 Assignment Codes and Descriptions for Personnel Master File 112 Assignment Grade Level Codes and Descriptions 118 BOCES District of Responsibility Codes 119 Career and Technical Education Program Service Codes 120 Contact Mailing State Codes and Descriptions 131 Contact Name Prefix Codes and Descriptions 132 Contact Name Suffix Codes and Descriptions 133 Contact Relationship Codes and Descriptions 134 Country of Origin Codes and Descriptions 136 Course Codes and Descriptions 142 Credit GPA Codes 145 *Language Other Than English 145 Day Type Codes 146 District of Residence Codes 147 Employment Separation Reason Codes and Descriptions 163 Enrollment (Beginning and Ending) Codes and Descriptions 164 Evaluation Criteria Codes and Descriptions 177 Grade Level Codes and Descriptions 178 Grade Type Codes and Descriptions 179 Language Codes and Descriptions 180 Marking Period Numbers and Descriptions 191
Postgraduate Plan Codes and Descriptions 192 Program Service Codes and Descriptions 193 Race Codes and Descriptions 211 Staff Education Level Codes and Descriptions 212 Standard Achieved Codes and Descriptions 213 Tenure Area Codes and Descriptions 216 Tenure Status Codes and Descriptions 217 Term Codes and Descriptions 218
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