Upper School Student Handbook

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Cary Academy


Upper School Student Handbook

Cary Academy

(Alma Mater)
You’ve given us the knowledge

of the thinkers of the past

And empowered us to form

Our dreams in a future vast.
You’ve opened our hearts and minds

And enabled us to see

That there’s a place for each of us

In the world’s immensity.
Through the lessons that we’ve shared,

The friendships, joys, and sorrow,

You have given us the strength we need

To boldly face tomorrow.
Music composed by Ross Andrus (Class of 2000)

Lyrics by the Class of 2000

Table of Contents







  • School Map

  • Access to Buildings and Grounds for Students and Parents


  • Cary Academy Web Site

  • Email

  • Cellular Phones

  • Commonly Used Phone Numbers

  • News & Information Hotline

  • Contacting a Student

  • Visitors

  • Communication Guidelines for Parent/School

  • Communication With Teachers

  • CA Gift and Celebration Policy

Student Instructions for Safety and Security

    • Lockdowns

    • General Security

    • Basic Web Safety and Security


    • School Closing Announcements

    • Medical Emergencies/Injuries

    • Damage to Property

    • Fire Alarms

    • Fire Drills

    • Severe Weather Policy


    • Counseling Services

    • Learning Specialist

    • Health Services

    • Immunization Policy

    • Medication Policy

    • Library

    • Dining Services

    • Charger Corner

    • Lost and Found


  • Arrival & Departure Policies

  • Campus Boundaries

  • Drop-Off and Pick-Up

  • Student Driving Privileges on Campus

  • Lunch Privileges for Seniors



  • Absences (unplanned)

  • Absences (planned)

  • Excused Absences

  • Unexcused Absences

  • Early Dismissals and Leaving During the School Day

  • Tardiness

  • Free Periods

  • Skipping Classes


  • Marking System

  • Reporting Student Progress

  • Student Tree—Online Grades

  • Progress Reports

  • Posting Homework Assignments

  • Incomplete Work

  • Students with Identified Learning Needs

  • Tutoring Policy

  • Academic Honor Roll

  • Academic Warning

  • Academic Probation

  • Graduation Requirements

  • Full Academic Schedule

  • Commencement Ceremony

  • Honors and Advanced Courses

  • Drop-Add Policy

  • Passing Grades

  • Summer Courses for Advancement

  • Early Graduation

  • Course Registration and Scheduling

  • PE Exemption

  • Competitive Performance Program

  • Homework

  • Submitting Required Work on Time

  • Study Hall Expectations

  • Exams and Testing

  • Major Assessment Guidelines

  • Honor Study Days for Grades 10–12

  • College Visit Days

  • Conferences

  • Foreign Exchange Program

  • Reporting Grade Point Averages and Class Rank to colleges and universities

  • Recording and Reporting Violations of Student Conduct


  • Advisors

  • Enrichment/Advisory Periods

  • Extracurricular Activities

  • Personal Coaching and Training

  • Age Group Interscholastic Sports Play Policy

  • Social Events

  • Class Trips

  • Student Organizations

  • Student I.D. Cards

  • Snacks and Vending Machines

  • Scheduling School Events During Holidays


  • Academic Honesty

  • Collaboration

  • Plagiarism

  • Academic Fair Use

  • Use of Electronic Devices

  • Computers and Software


  • Harassment and Bullying

  • Sexual Harassment

  • Public Displays of Affection


  • Fighting

  • Gambling

  • Property of Others

  • Stealing

  • Noise

  • Dining Hall Expectations

  • Audience Behavior

  • School Dance Expectations

  • Sports Ethics

Prohibited Items

  • Drugs and Alcohol

  • Tobacco Products

  • Weapons

  • Personal Items

  • Cellular Phones

Dress Code

  • Dress Code Objectives & Violations

  • Home Game Attire

  • Away Game Attire

  • Dress Down Day Attire

Campus Policies

  • Campus Care

  • Pets on Campus

  • Solicitation and Sales

  • Lockers

  • Locks

  • Recycling


  • Tablet PC Guidelines

  • Technology Student Conduct

  • Technology Acceptable Use



  • Detention

  • Suspension

  • Reporting to Colleges and Universities

  • Judicial Board

  • Dismissal and Denial of Re-enrollment

Welcome from the Head of Upper School

Welcome to Cary Academy!

As we begin the school year, we look forward to the continued growth and development of our community. We are happy that you will be a part of that process.

From the classroom to the playing fields to the art studio, challenges and rewarding experiences will enrich your learning. Along with the privilege of attending Cary Academy come responsibilities and expectations for contributing to the betterment of our school community. This handbook is designed to provide you with pertinent information regarding those responsibilities and expectations.

So that you have the most successful experience possible, it is very important that you and your parents read and understand the contents of this manual. When you have questions about how things are done at Cary Academy that this handbook does not specifically address, do not hesitate to ask your teacher or advisor.

Welcome again to the world of discovery, innovation, collaboration, and excellence. We have exciting and rewarding days ahead of us!

Heather Clarkson, Head of Upper School

Cary Academy Mission and Philosophy

A learning community committed to discovery, innovation, collaboration, and excellence.


Cary Academy nurtures the courage and sparks the curiosity to question assumptions and explore ideas in order to make a positive impact in the world.


Cary Academy implements bold and creative strategies, connecting ideas and technologies to forge new realities.


Cary Academy nurtures interactions within our school community and encourages engagement, locally and globally, to enrich lives.


Cary Academy recognizes excellence as meaningful growth resulting from dedicated pursuit of individual and shared goals.

Statement of Community Values

As a member of the Cary Academy community, I am responsible for acting with respect, integrity, and compassion.

Key Dates for the > > 2014-20152016-2017 Academic Year

Please check monthly newsletters, and the 2016-2017 Academic Year Calendar to confirm dates, times, locations and other details, as event information is subject to change.

Education Profiles for Faculty/Administration/ Staff
Katy Allen, Science-Upper School, Upper School Science Department Chair

B.S., University of Tennessee

Rachel Atay, Science-Upper School

B.S., Washington University in St. Louis

M.S., Washington University in St. Louis
Jessica Bartling, Science- Upper School

B.S., University of Tennessee

Ph.D, Georgia Institute of Technology

Melanie Bryant, Physical Education-Middle School

B.S., Barton College

Wendy Burgbacher, German-Upper School, Upper School World Languages Department Chair

B.A., Middlebury College

M.A., Middlebury College
Ma Li Burnett, Science-Upper School

B.S., University of Illinois at Urbana-Champaign

Allyson Buie, English-Upper School

B.A., University of North Carolina-Greensboro

Kara Caccuitto, English-Upper School

B.A., College of The Holy Cross

M.A., Boston College

M. Ed., Boston College

Sherice Chandler, ‘05, Admissions Coordinator

B.A., Guilford College

Brandon Carter, Associate Director of College Counseling

B.A., University of North Carolina-Chapel Hill

M.Ed., North Carolina State University
Kim Cherre, Physical Education-Middle and Upper School, Physical Education Department Chair

B.S., Slippery Rock University

M.Ed., Slippery Rock University
Andrew Chiaraviglio, Mathematics & Science-Middle School

B.S., George Washington University

M.S., State University of New York at Stony Brook
Shannon Clark, Theater Manager

A.A., Itawamba Community College

B.F.A., William Carey College

M.F.A., University of North Carolina—Greensboro

Heather Clarkson, Head of Upper School

B.A., Mary Washington College

M.A., Steinhardt School, New York University
Cheryl Cotter, Service Learning Coordinator

B.A., Ohio University

Robert Coven, History-Upper School

B.A., University of California-Berkeley

M.Arch., University of Wisconsin

M.A., University of Delaware

M.A., Certificate in Advanced Research, ABD, University of Chicago
Melissa Davenport, Language Arts-Middle School

B.S., North Carolina State University

M.Ed., University of North Carolina – Chapel Hill
Lucy Dawson, Language Arts-Middle School

B.A., Duke University

M.L.A., St. John’s College
Gisela Diez, Spanish-Upper School

B.A., Bellarmine University

M.A., University of Louisville
Bonnie Dodwell, Extended Day Coordinator

B.A., Elmira College

M.B.A., Boston University

Ellen Doyle, School Nurse

B.S.N., Duke University

M.S.N., University of North Carolina-Chapel Hill
Donna Eason, English-Upper School

B.A., NC A & T University

M.A., NC A & T University

M.S., Georgia State University

Robin Edelstein, Mathematics-Upper School

B.A., University of Vermont

M.A., Virginia Commonwealth University
Mike Ehrhardt, Head of School

Ed.D., University of Minnesota – Twin Cities

M.Ed., University of Massachusetts - Lowell

M.S., Columbia University

B.A., St. Olaf College

Delia Follet, Science and Math-Upper School

B.S., College of William and Mary

M.S., College of William and Mary
Robin Follet, Assistant Head of Upper School, English-Upper School

B.A., University of Virginia

M.A.Ed., College of William and Mary
Lynne Fountain, Director of Advancement

B.A., Wittenberg University

M.A., Michigan State University
Jason Franklin, Director of Diversity, Visual Arts-Upper School

B.S., North Carolina State University

M.S., North Carolina State University
Jess Garcia, Director of Facilities

B.S., Southern Illinois University at Carbondale

Tyler Gaviria, Spanish, Middle School

M.A., Bennington College

B.A., Peace College
Sam Goeuriot, French - Upper School and Middle School

B.A., Universite de Nancy II

B.A., Louisiana State University
Ellen Gooding, Counselor-Upper School

B.A., Wake Forest University

M.A., North Carolina Central University

Denise Goodman, Director of Admissions

B.S., West Virginia University

M.S., West Virginia University

Martina Greene, Dean of Faculty, German-Upper School

B.B.A., Texas Tech University

M.A., Texas Tech University

Ph.D., University of North Carolina - Chapel Hill

Matt Greenwolfe, Physics-Upper School

B.S., Washington University

Ph.D., University of Michigan
Eric Grush, Instrumental Music-Middle and Upper School

B.M., University of North Carolina - Greensboro

Katie Gulledge, Language Arts, Social Studies-Middle School

B.A., University of North Carolina – Chapel Hill

M.A., Wake Forest University
Conrad Hall, History-Upper School

A.B., Duke University

M.A., Duke University
Fred Haas, Science-Middle School

B.S, Bowling Green State University

Michael Hayes, English-Upper School, Fine and Performing Arts Department Chair

B.A., University of the South

M.A., Middlebury College
Pam Hoffman, Mathematics-Upper School

B.A., University of California-Santa Barbara

M.A., University of Michigan
Jacquie Holcombe, Vocal Music-Middle and Upper School

B.M., Furman University

M.M., Georgia State University
Marti Jenkins, Head of Middle School

B.A., Vanderbilt University

M.Ed., University of New Orleans

M.Ed., University of Texas at Austin

Kevin Jones, Athletic Director

B.S., State University of New York College-Fredonia

M.S., Nova Southeastern University
Kim Jones, French-Upper School

B.A., University of Colorado

M.A.T., Vanderbilt University
Maret Jones, History-Upper School, Upper School History Department Chair

B.A., St. John Fisher College

M.A., University of Nevada, Las Vegas
Leya Tseng Jones, Co-Director of College Counseling

B.A., Duke University

Ed.M., Harvard Graduate School of Education
Kristin Lane, , Learning Specialist

B.A.I.S., University of South Carolina - Columbia

M.Ed., Clemson
Craig Lazarski, Mathematics-Upper School, Upper School Mathematics Department Chair

B.S., North Carolina State University (Math Education)

B.S., North Carolina State University (Statistics)

M.Ed., North Carolina State University

Cayce Lee, Visual Arts-Upper School

B.A., Duke University

M.A.D., North Carolina State University

Tanya Lucas, Assistant Director of Admissions

B.A., North Carolina Central University

Longzhi Lund, Chinese-Middle School

B.A., Gannan Normal, Ganzhou, JianXi, China

M.Ed., University of North Carolina - Chapel Hill
Betsy MacDonald, Design and Programming-Upper School

B.A., Connecticut College

M.A., Michigan State University
Heidi Maloy, Science-Upper School

B.A., Lake Forest College

M.S., University of New Mexico
Dmitry Manakhov, Director of Information Services

M.S., Azerbaijan State Oil Academy

Alicia Markham, Social Studies-Middle School

B.A., Sweet Briar College

M.T., University of Virginia
Pat Martin, Mathematics-Middle School, Middle School Mathematics Department Chair

B.S., Atlantic Christian College

M.Ed., East Carolina University
Glen Matthews, Drama-Middle and Upper School

B.F.A., William Carey College

M.F.A., University of Southern Mississippi
Allison McCoppin, Science-Middle School

B.A., University of California at Berkeley

M.A., University of California at Berkeley
Kristi McGauley, English-Upper School

M.Ed., University of North Florida

B.A., Clearwater Christian College
J. Michael McElreath, Assistant Head of Upper School, History-Upper School,

B.A., Tulane University

M.A., Brown University

Ph.D., University of Pennsylvania

Paige Meszaros, History-Upper School

B.A., University of North Carolina - Greensboro

M.A., North Carolina State University

Ph.D., University of North Carolina - Greensboro

Sara Mizelle, French-Middle School

B.A., University of North Carolina-Chapel Hill

Katie Moore, Language Arts/Social Studies-Middle School

B.A., Wingate University

M. ED., North Carolina State University
Shawn Nix, English

B.A., University of Kansas

M.A., University of North Texas
John Noland, Mathematics & Computer Science-Upper School

B.S., Massachusetts Institute of Technology

M.S., University of New Hampshire
Steven O’Neill, Video Studio Manager

A.A.S., Suffolk Community College

B.F.A., New York Institute of Technology

M.A., New York Institute of Technology

Kay Parks, Visual Arts-Upper School

B.F.A., East Carolina University

M.S., Long Island University
Richard Pellicciotta, History & Economics-Upper School

A.B., University of North Carolina-Chapel Hill

Brandon Pope, Physical Education-Upper School

B.A., North Carolina State University

Ray Pope, Assistant Athletic Director and PE-Upper School

B.S., Rockville University

Teresa Porter, ‘02 Auxiliary Programs

B.A., Elon University

Jasmine Powell, Dance- Middle and Upper School Dance

B.A., Oberlin College

M.F.A., Hollins University
Yiying Qiao, Orchestra Director, Strings Teacher-Middle and Upper School

B.M., Shanghai Conservatory of Music

M.M., Rutgers University

M.M., James Madison University

Vic Quesada Herrera, Spanish-Upper School

B.A., University of Northern Iowa

Michael Raskevitz, Mathematics-Middle School

B.S., Salem State College

Debby Reichel, Director of Business Operations

B.A., State University of New York at Stony Brook

M.S., Long Island University - CW Post
Matthew Ripley-Moffitt, Social Studies- Middle School

B.A., University of North Carolina - Chapel Hill

M. Divinity, Southeastern Baptist Theological Seminary

M.Ed., Marymount University

Anthony Risko, Language Arts-Middle School

B.A., University of North Carolina-Chapel Hill

M.B.A., East Carolina University
Barry Rochelle, Science-Middle School

B.S., North Carolina State University

M.S., Oklahoma State University

Gray Rushin, Chemistry-Upper School

B.A, North Carolina State University

B.S., North Carolina State University

M.S., North Carolina State University

M.Ed., University of Massachusetts at Amherst
Palmer Seeley, English-Upper School

B.A., Davidson College

M.A., Middlebury College
Laura Sellers, Associate Director of College Counseling

B.A., Davidson College

M.A., College of William and Mary
Alexandra Sencer, History-Upper School

B.A., Florida State University

J.D., University of Miami
Kristi Sergent, Mathematics-Upper School

M.A., George Mason University

B.S., College of William and Mary
Kimberly Shaw, Physical Education-Middle and Upper School

B.S., Shaw University

M.E.A., University of Scranton
Sue Sheets, Math-Upper School

B.S., Radford University

M.S., Virginia Commonwealth University

M.Ed., North Carolina State University

Shelton Shepherd, Math-Upper School

B.S., North Carolina State University

M.A.T., University of Vermont
Danae Shipp, Science-Middle School

B.A., University of North Carolina-Chapel Hill

Dawn Marie Smith, Assistant Head of Middle School, Mathematics-Middle School

B.S., State University of New York College at Cortland

M.Ed., University of North Carolina at Chapel Hill
Liz Smith, Librarian-Upper School

B.A., Smith College

M.S., University of North Carolina - Chapel Hill
Margo Smith, Visual Arts-Middle School

B.S., University of Utah

David Snively, Social Studies-Middle School

B.A., Stanford University

Yenisel Solis, Spanish-Upper School

B.S., American InterContinental University

M.S., Walden University
Meredith Stewart, Social Studies-Middle School, Middle School Social Studies Department Chair

B.A., University of Richmond

M.A., Duke University Divinity School

J.D., Duke University

Nicole Stewart, Mathematics-Middle School

M.S., Case Western Reserve University

B.S., Washington University St. Louis
Nuria Tardon, Spanish-Middle School

B.A., Universidad Complutense

M.A., Universidad Complutense
Joselyn Todd, Instructional Technology Outreach Director

B.S., University of Illinois

M.S., University of Illinois

Ph.D., University of Illinois

Emily Turner, Vocal Music Director-Middle and Upper School

B.M., Meredith College

M.M., Appalachian State University
German Urioste, English-Upper School, Upper School English Department Chair

B.S., University of Texas at Austin

M.A., Middlebury College
Bill Velto, History-Upper School

B.A., Saint Lawrence University

M.A.S., University of Texas-Brownsville
Linda Velto, Accompanist

B.M., Ithaca College

M.M., University of Arizona

Gabriele Verhoeven, German-Middle School

B.A., Pedagogical University of Karlsruhe

B.S., Pedagogical University of Karlsruhe

M.A.T., Offenburg

Boston Waltenberger, Athletic Trainer

B.S., Bowling Green State University

Troy Weaver, Science-Upper School

A.B., Duke University

M.A.T., University of North Carolina-Chapel Hill
Laura Werner, Learning Specialist-Upper School

B.A., Furman University

M.A.T., Montclair State University
Kelly Wiebe, Counselor-Middle School

B.A. University of Missouri-Columbia

M.A., Abilene Christian University
Leslie Williams, Mathematics-Middle School

B.S., North Carolina State University

Trish Yu, Chinese-Upper School

A.A., China University of Geosciences-Wuhan, China

B.A., Whuhan University-Wuhan, China

M.A. Middlesex University-London, England

M.B.A., Central South University-Changsha, China

Campus Facilities - Access to Buildings and Grounds

Berger Hall

Administration & Library

Upper School

Student Center

Sports & Fitness Center

Sports & Education

Annex (SEA)

Middle School

School buildings are generally open weekdays 7:30 a.m. to 5:00 p.m. Parents and students should be aware that the school does not supervise students before 7:30 a.m. Some buildings will remain open after 5:00 p.m. if there is a supervised activity scheduled.

General Hours

7:30 a.m. Classroom and Administration buildings open

5:00 p.m. Classroom and Administration buildings close

Weekends and Holidays

Unless a school function or activity is scheduled, the campus buildings will be closed.


Updated Web Site www.caryacademy.org
The Cary Academy web site is revised weekdays to keep you informed about the school community, programs, and events. It is the single most accurate and current source of school information; we encourage all members of our community to visit the site first when seeking information about programs and events.


CA students, parents, faculty, and staff all have individual email addresses that are published in the directory. Staff email addresses and phone numbers are also posted on our website. CA community members are encouraged to convey information, correspond on matters of interest, share thoughts, suggestions or ideas, and engage in healthy dialogue on issues relative to our work together at the school.

Cellular Phones

To avoid disturbing classes and programs, Upper School students must leave school buildings to receive or make calls on a cell phone. Cellular phones must be on 'silent mode' at all times inside all buildings.

Commonly Used Phone Numbers

677-3873 for Main Switchboard
677-1946 for Automated Menu

Head of School’s Office 228-4530

Middle School Office 228-4600
Upper School Office 228-4546
Business Office 228-4527
School Nurse 228-4562
Athletic Department 228-4656

From off campus, employees may be dialed directly by using the 228 exchange followed by their four digit extension number. All telephone extensions are published in the CA Directory and can be found on the CA web site under the Directory Search function. Note that teaching faculty do not have direct phone extensions; to coordinate a phone call, please email the faculty member with your contact information.

News and Information

The News and Information Hot Line has information regarding school closings and the Daily Calendar for Athletics and Special Events. Weekday evenings the Hot Line will be updated with a recorded message giving the schedule of events for the following day. During the school day, any changes to the schedule (such as cancellations due to inclement weather) will be added to the recording.

Contacting a Student

During the school day, we want our students to focus on their academic programs. We do not recommend casual email, phone calls, or texts to students. If, however, you need to contact your son or daughter, and it is not an emergency, please try to email them or call them directly. If it is an emergency, or they do not respond, please call the Upper School office.


Students wishing to visit Cary Academy for admissions purposes must have their visit approved and scheduled (at least three days prior to the visit) by the Admissions Office. Other student visitors must secure permission from one of the Assistant Heads of Upper School prior to the visit. All visitors should check in with the administrative assistant in the appropriate building to receive a visitor’s badge.

Communication Guidelines for Parent/School

Teachers are expected to share information with parents and keep them advised of student progress or concerns. Similarly, parents are encouraged to contact their child’s teachers or advisor with questions or information that will help the teacher to work successfully with the student. If, for any reason, a parent is concerned about a specific situation involving his/her child, the parent should always first try to solve the problem at the level at which it occurred. Confidential or sensitive information should be conveyed in person or by telephone, not by email. The proper sequence of communications (called the Parent Communication Path) was developed by the Family-School Partnership Committee.

1. First, contact the teacher, advisor, or coach.*

2. If the issue is not resolved satisfactorily by talking with the teacher, advisor, or coach, contact the appropriate Department Chair, Assistant Division Head, or Division Head.

3. If earlier steps are unsuccessful in resolving the problem, the final step is to contact the Head of School.

* Refer to the Department Directory section of the Cary Academy Directory for faculty names




Department Chair

Athletic Director

Division Head

Assistant Division Head

Division Head

Head of School

Division Head

Head of School

Head of School

Communication with Teachers

Email: All employees have regular access to email and this is the preferred method of initial communication when you need a response within a 24-hour period during the school week. Please note that teachers may be off campus for several days leading student programs, or on personal leave, and therefore unable to respond within 24 hours.

Phone: We recommend a phone call when the issue will likely involve an exchange of ideas, information, and opinions. Using email to set up this call is recommended.

Conference: We encourage parents to set up conferences with teachers and/or advisors to discuss the academic and social development of their child. Please email the teacher and/or advisor to set up the conference.

Cary Academy Gift and Celebration Policy

Guidelines for Student and Parent Gifts to Employees

Children and families often wish to give gifts to faculty and staff at holidays and/or the end of the year. Our policy concerning gifts is intended to keep them appropriate and reasonable, and to respect the wishes and comfort level of employees.  A note recognizing an employee’s commitment is preferred.  If an individual or group wishes to recognize an employee by providing a gift, the following guidelines apply

  • Gifts should not be cash or checks, however gift cards to businesses are acceptable. 

  • Individual gifts to employees should not exceed $25 in value.

  • Group gifts may not be solicited for classroom teachers.

  • Group gifts to extracurricular leaders, athletic coaches and other employees leading activities outside of the classroom may be solicited using the following guidelines:

    • One request and one follow-up request is permitted.      

    • The names of donors should be kept confidential.   

    • Group gift requests should not exceed $10 per student and the total value of a group gift to an employee should not exceed $150. If more than $150 per gift recipient is collected, the surplus must be used for a year-end celebration or donated to the program.

Invitations to Events and Parents’ Homes

  • Employees may not accept offers to use parent homes unless the parents are hosting.

  • Employees may accept invitations or tickets to events. The frequency of invitations or the number of tickets provided should be occasional, not frequent. Tickets may also be donated to the school through the Head of School’s Administrative Assistant. Tickets will then be made available to interested employees.

Program Celebrations
This would include team, performing arts, debate, etc. parties. Attendance is optional and there can be no charge to attend. If food is served before or after an event, the cost of food/venue is limited to $12 per person for a meal or $5 for snacks.
Program Fundraising and Gifts
Parents or students may not raise funds or solicit gifts for programs unless approved by the Director of Advancement. A fundraising form is available online and must first be submitted to the employee organizing the program, then brought to the Director of Service Learning, who coordinates fundraising efforts of US Students.

Student Instructions for Safety and Security …


  1. School Lockdowns are announced over the PA system using the phrase “go to lockdown”

  2. Always follow teacher or staff directions

  3. If a lockdown occurs and you are not with a teacher and are:

    1. INSIDE – enter the nearest classroom and stay out of sight

    2. OUTSIDE – and CAN get into a building within 20 seconds, enter the nearest building and then classroom as soon as possible

    3. OUTSIDE – and CANNOT get into a building within 20 seconds, leave campus as soon as possible and proceed to fire station or SAS campus – any building

General Security

If during the school day you see a person on campus who does not have a security badge and looks out of place …

  • Strange behavior

  • Peculiar dress

  • Possession of alcohol or cigarettes

Notify a faculty or staff member or call 677-3873 (from 8am to 5pm) or 218-1284 (security from 5pm-8am).

While violence is not common, it is most often done by students at the school – your peers. Students are the best prevention. If you have any information or concerns about the possibility of a student inflicting violence at school, share this with an adult at school: your advisor, a teacher, an administrator, or a school counselor.
If you are in need of a phone on campus for emergency or safety purposes (e.g., an injury occurs and you want to call 911 or you feel unsafe and are unable to get adult help):

  • Phone Locations: outside the Sports & Fitness Center, and Yellow Emergency Phones are located on the road between the back of the Sports & Fitness Center and the tennis courts.

**Suggestion: program into your mobile phone 677-3873 (main school number from 8am to 5pm) and 218-1284 (security from 5pm-8am)
Basic Web Safety and Security

Never give out your full name, address, phone numbers, and school name to people you meet on-line.

Never share your password with friends.

Realize that a person who you are chatting with on-line may be very different than who s/he leads you to believe.

In the Event of an Emergency…

School Closings or Delays

When inclement weather occurs, a decision on whether or not to close or delay the opening of school will be made by the Head of School and Director of Facilities by 6:00 a.m. or the evening prior if possible. If there is a winter weather advisory in effect, and we have not yet made a decision for the following day, we will let the community know via our website and email that we are monitoring the weather. We will also indicate when the CA community can expect an update. Please note that Cary Academy does not always close or delay when Wake County Public schools or other private schools close or delay.

Information on school closing or delay is conveyed to the CA community via the following methods:

  • CA website: www.caryacademy.org

  • Email

  • Selected television and radio stations (see student handbook’s section on School Closings)

While we do alert local media with closing and delay information as soon as we make our decision, we have no control over their publishing this information in an accurate and timely manner. The most reliable means of obtaining accurate closing and delay information are by either checking our website or calling the school’s hotline.

Radio Stations Television




WQOK 97.5 FM Carolina News 14

WRAL 101.5 FM WLFD TV Fox 22

WXFC 107.1 FM

WFXK 104.3 FM

WNNL 103.9 FM

Medical Emergencies/Injuries

Any accident that results in injury should be reported immediately to a Cary Academy employee, Nurse (x4562), Athletic Trainer (x4682) or Administrative Assistant (MS x4600 or US x4546). After school hours, contact Athletic Trainer, Security (218-1284) or 911.

Damage to Property

Any damage to personal or school property should be reported immediately to a Cary Academy employee.

Fire Alarms

Fire alarms are located in every building and should be pulled in the event a student or employee sees a fire in progress or detects smoke. The person who pulls the alarm should evacuate and later report his/her actions to one of the Division Heads.

Fire Drills

Fire drills are a required safety precaution and will be conducted on a regular schedule. When the alarm rings, all students and employees are to quickly and quietly leave the building by the route displayed in every classroom, office, and hallway. Tablets are to be left in the room where the class is being held. All windows and doors must be closed. Students should remain quiet throughout the drill. The drill monitor will give the all-clear signal to re-enter the buildings.

Severe Weather Policy

A weather radio is monitored at all times in order to receive news of severe weather watches and warnings. A tornado watch will be announced over the PA system as soon as the information is received. At this time, faculty members will review tornado warning procedures. Students will be instructed to move backpacks and bags from hallways to the classrooms. Outside activities will be stopped and students will be directed to the nearest building.

In the event of a tornado warning, all employees and students should quietly evacuate to designated shelter areas; these areas are posted in all rooms. Students and employees should not exit any building.

School Services

Counseling Services

The goal of Counseling Services at Cary Academy is to support the school’s mission to educate the whole child by focusing on the social and emotional development of students. In particular, School Counselors are available to assist students for whom academic, social and emotional issues are affecting the learning process or general development. Counseling is provided individually or in groups. School Counselors are also available as a resource for parents, providing guidance on issues related to adolescent development, parenting, and the student’s school experience. When students or families require support that extends beyond the means of Cary Academy staff, or at the parent’s request, the School Counselors provide parents with referral information regarding professional services in the community.

The information revealed by a student or parent during counseling is confidential and will not become part of the student’s school record. More generally, the information revealed by a student (or parent) during counseling is not subject to disclosure without the individual’s consent; however, there are important exceptions to the expectation of confidentiality. An exception is warranted when disclosure reasonably appears necessary to protect the student or someone else from serious, foreseeable, and imminent harm. If the School Counselor reasonably believes that the student may be in imminent danger, the counselor may contact the person who is responsible for the student’s well-being (usually a parent). In such instances the School Counselor will inform the person that he or she is concerned for the student’s safety and recommend a course of action. Similarly, parents may be contacted when the School Counselor reasonably believes that there may be a serious emotional or behavioral condition that requires further assessment or treatment. Sometimes the law requires disclosure when there is information that indicates the possibility of child abuse. It should also be noted that in nearly every instance federal law requires a minor’s written consent for School Counselors to inform parents of their minor child’s request for substance abuse or child abuse services.

Students and parents are encouraged to contact the School Counselor at any time. If a parent has concerns about their child or about participation in counseling services, the parent should speak with either the counselor or the Head of Upper School.

Learning Specialist

The Learning Specialist's primary role is to assist faculty in supporting the unique educational needs of those students identified though individual education plans. In addition, the Learning Specialist works with identified students to help them develop effective learning strategies and advocacy skills. The Learning Specialist is also available as a resource to parents of identified students, providing guidance and information to help them better understand and support their child's learning needs. There are two Learning Specialists; one who oversees grades 6-9, another for grades 10-12.

Health Services

The School Nurse’s office is located on the first floor of the Middle School Building. The School Nurse maintains medical and immunization records on each student and will dispense prescription and non-prescription medications as authorized. The information revealed by a student or parent to the School Nurse or the School Counselor is confidential and will not become part of the student’s school record. For further information on our confidentiality policy, please refer to Counseling Services. Students and parents are encouraged to contact the School Nurse at any time. If a parent has concerns about their child or about participation in nursing services, the parent should speak directly with the School Nurse.

In the event of student illness or injury which requires home or emergency care, the School Nurse will provide appropriate care and attempt to contact a parent at work or home; if the parent cannot be reached, the School Nurse will call the “emergency contact” number provided by the parents. The School Nurse cares for ill students until a parent arrives.

To maintain a healthy school environment and reduce the spread of communicable disease, students who become ill during the school day must see the School Nurse, who will then contact parents and the appropriate division office if the student must be sent home. The nurse may send students home for the following and other medical reasons deemed appropriate.

  • A temperature above 100 degrees.

  • Vomiting at school

  • An undiagnosed rash

  • Repeated diarrhea of unknown origin

  • Cold or fever

  • Chickenpox, measles, head lice, ringworm, scabies, conjunctivitis (pink eye) impetigo, streptococcal and staphylococcus infections, roseola.

Immunization Policy
North Carolina State Law G.S. 130-152(a) requires immunizations for every child in North Carolina. Parent, guardian, or person in loco parentis is responsible for ensuring that children receive required immunizations. North Carolina Immunization Rules [15A NCAC 19A.400] spell out specific dosage and age requirements for immunizations. Specific information can be obtained through the School Nurse.
Diphtheria, tetanus, pertussis, polio, measles (red measles), mumps, rubella (German measles) and haemophilus influenzae type b (Hib) are the immunizations required to enter public and private schools. No student may attend any grade (K-12) of any school without presenting proof of immunization. If proof is not presented on the child’s first day of attendance, notice, preferably in writing, must be given to the parent/guardian. The parent/guardian has only 30 calendar days from the child’s first day of attendance to show proof of the required immunizations.
By the end of this 30-day period, the child must show proof of completed immunizations. If the required immunizations have not been completed, the child must be in the process of completion. The health care provider administering immunizations to the child must verify this in writing. This verification should include the date of the last vaccine given and the date of the next scheduled vaccine. Upon termination of the 30 calendar days or the extended period, the Principal/Head of School shall not permit the child to attend school unless he/she is immunized.
The school shall maintain information required for a certificate of immunization on file with the School Nurse. These immunization records shall be open to inspection by the Wake County Health Department (N.C.G.S. 130A 153-155). Exemptions may be possible for medical and non-medical reasons. Please contact the nurse for further information.

Medication Policy
The School Nurse or designate will not administer ANY medication to students unless the Medication Administration Form is properly completed and signed by the physician/licensed health care provider and the parent/guardian. In the absence of the School Nurse, designated personnel will administer medication. In the event that medication administration requires special expertise, involves unusual risks, or a student or parent refuses to adhere to the medication policy, Cary Academy reserves the right to decline to administer the medication. Medications will be kept in a locked cabinet and stored as prescribed. All medications brought to school for a student is to be in the original container (for administration during school hours and school activities). Prescribed medications not in the original container can not be accepted or administered by Cary Academy. Each student’s medication and medication administration record will be maintained in a confidential manner.


A student may be allowed to carry and self-administer asthma medications, insulin, and epinephrine when parent(s) and physician assess, in collaboration with the School Nurse, that the student is able to use them appropriately. A parent may elect to have asthma medication, insulin, and epinephrine administered from the School Nurse in accordance with other medication procedures. Cary Academy will assume no liability for monitoring self-administration, including frequency, dose, or failure to self-medicate when necessary. Students may not self-medicate with any over-the counter or prescription medication during the school day, except for those students with asthma, diabetes, or those requiring emergency epinephrine for severe allergic reactions, without prior permission from their Physician, Parent/Guardian and School Nurse. Students who violate this policy may be subject to disciplinary action. Parent(s)/guardian(s) of children who self-medicate during the school day may be held liable if another child takes the medication.

Emergency Administration of Epinephrine and/or Diphenhydramine by School Nurses:

The School Nurse is authorized by the Cary Academy Physician Consultant to administer oral diphenhydramine hydrochloride (Benadryl) and/or subcutaneous epinephrine to any student or staff member who exhibits symptoms of severe allergic response or anaphylactic shock. The student’s parent and physician will be notified immediately after emergency administration. If further emergency care is needed, 911 will be called. 911 will always be called in any case where epinephrine is administered.


Students are encouraged to use the Cary Academy library for quiet study, reading, checking out materials, and conducting research.

Access Privileges

Access to the library and borrowing privileges are granted to members of the Cary Academy community. This includes faculty, staff, students, and parents of currently enrolled students. Students will use their ID cards to check out library materials. Parents will be assisted by the Librarians when checking out materials.

Hours of Operation

The library is open school days, Monday through Thursday from 7:45 a.m. – 4:30 p.m., and Friday 7:45 a.m. – 3:30 p.m. Updates regarding changes to these hours will be posted on the Cary Academy Library intranet page.

Library Rules

  • All visitors to the library must sign in at the circulation desk upon arrival and sign out when departing.

  • Food, drinks, candy and gum are not permitted in the library. These will be confiscated and disciplinary action will be taken.

  • Materials on reserve may be available for overnight checkout; however, they must be returned to the library before 8:00 am the following school day.

  • Cell phones must be turned off while in the library.

  • The library is a place for quiet work and study for all members of the Cary Academy community.

Checkout Policy

Materials may be checked out, renewed, and requested online or in person. Books may be checked out for twenty-eight days and renewed, providing there are no reserves. Videos, DVDs, CDs and back issues of magazines may be checked out for seven days. Fines will be assessed for overdue, damaged, or lost items.

Electronic Resources

Library computers are networked and have access to software used at Cary Academy as well as some specialized software. Printers, scanners, a digital card reader, and a copier are also available in the library for school-related use.

Follett’s Web Collection Plus is the school’s online public access catalog. It can be accessed through the library web page at school or via the Internet. The online catalog makes available all materials in our collection as well as approved Follett Internet sites.

The library subscribes to the following online databases which can be accessed from all networked computers or remotely (with passwords):

  • Access Science

  • Discovery Education Streaming

  • Ebsco (including Novelist Plus, Health Source, Science Reference Center, Newspaper Source, Book Collection Non-Fiction, Professional Development Collection)

  • Encyclopedia Britannica and Annals of American History

  • Gale Virtual Reference Library

  • Gale US History and World History in Context

  • Jstor

  • Infobase Learning- World Geography and Culture Online, World Religions Online

  • Proquest Central K12

  • Rand-McNally World Atlas Online

  • Questia

Please contact Cary Academy Librarians or consult the Library’s Web page for current passwords and additional information regarding these resources.

Copyright Information

Members of the Cary Academy community must comply with copyright regulation and Fair Use policies. Please ask the Librarians for assistance or refer to the library web page for more specific information regarding copyright.

Dining Services

All Cary Academy students eat together by division in the Dining Hall. Cary Academy offers a lunch designed to strengthen community and broaden student friendships. The Dining Hall staff carefully prepares all meals, paying close attention to students’ nutritional needs. Students always have a moderate amount of choice, including a salad, pasta and sandwich bar, on a daily basis. When a student has been placed on a special diet, every effort will be made to accommodate that student’s needs. A written note from a physician must be filed with the School Nurse to allow Cary Academy to plan for these accommodations.

Charger Corner

Charger Corner carries a variety of school supplies, spirit merchandise, and Cary Academy sportswear. Charger Corner is open most school days and occasionally during special events. Upon parental/guardian approval students have the option to conveniently direct bill their student billing account by filling out a Direct Bill Authorization Form. Parents will receive a monthly bill for all Charger Corner items purchased. If the regular hours do not meet your needs please contact Charger Corner at 228-4693 to schedule an appointment.

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