Documentation submission package


Documentation Requirements



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Documentation Requirements:


 Documentation demonstrating the existence of an active TMA/TMO membership (such as an invoice showing payment of annual dues, contract, letter of membership, screen shot of the TMA/TMO web site showing a listing for the parking garage in the active member list).
 One of the following:


  • Narrative of all TMA/TMO activities/promotions/events the parking operator or property owner/manager has participated in over the three (3) months prior to the preliminary review submission:



[Enter narrative here.]

OR


  • Documentation, such as marketing materials and brochures, of efforts to work with the TMA/TMO to promote increased carpooling, transit, cycling and walking over the three (3) months prior to the preliminary review submission.



MEASURE A4: RECYCLING PROGRAM




Revision to Standard:


Options (page 28): A parking structure will be in compliance if all of the following criteria are achieved:

Employee Program:

• Designate a parking structure employee to act as sustainability coordinator

Encourage recycling to provide all employees with instruction and training on

recycling program procedures

• Comply with federal, state and local recycling laws

• Install recycling bins in employee areas where trash bins are located

• Install proper signage on or near bins that clearly indicates where each type of item is to be discarded

Recycle at a minimum cardboard, paper, glass, aluminum, PETE (Number One) and HDPE (Number Two) plastics

Patron Program:

• Comply with federal, state and local laws regarding recycling

• Install recycling bins in all public areas where trash bins are located

• Install proper signage on or near bins, clearly indicating where each type of item is to be discarded

• Recycle paper, glass, aluminum, PETE (Number One) and HDPE (Number Two) plastics

Documentation Requirements:


Active Recycling Program
 Narrative describing the recycling program for both patrons and employees, including the specific materials being recycled and waste stream hauling contract(s), and demonstrating that all required criteria for both Employee and Patron programs have been met:

[Enter narrative here.]

 Images of public recycling areas and signage demonstrating that recycling is available wherever regular refuse is collected.
Percentage of Recycling
 Documentation demonstrating the percentage of recycled material to overall waste stream (minimum seven (7) consecutive days of data). Data can be obtained from hauling company invoices (if each haul is weighed) or by a manual measurement, where all waste and recycling is manually weighed before being hauled from the project site. Data must be gathered no more than 90 days before the preliminary review submission.

MEASURE A5: SUSTAINABLE PURCHASING PROGRAM




Documentation Requirements:


Organized Sustainable Purchasing Program
 Narrative describing:

  • Nature and content of materials purchased on an ongoing basis

  • Details of sustainable purchasing program(s) through which purchases are made, including evaluation criteria for product selection



[Enter narrative here.]

Table listing all non-capital purchases over the three months prior to the preliminary review submission, including the following information for each material purchased:



  • Material name

  • Material cost

  • Sustainability criteria met, if any

Purchasing of Product Groups



 Narrative detailing the following:

  • Nature and content of materials purchased on an ongoing basis

  • Product groups where ALL products within that group are purchased sustainably

  • Definition of each of the product groups and list of items within each group

  • Explanation of why the products being purchased are considered sustainable (e.g. made with recycled materials, manufactured within 300 miles of project location, made with organic materials)



[Enter narrative here.]


Invoices or contract demonstrating at least a 1 year purchasing history of all of the products listed within the five product groups
 Signed “Commitment to Continued Sustainable Operations” form located at the end of this document with box for Measure A5 checked.

MEASURE A6: PROACTIVE OPERATIONAL MAINTENANCE




Documentation Requirements:


 Copy of the facility maintenance manual with locations of the practices outlined in this measure highlighted.
 Maintenance related invoices, logs, schedules, or punch lists that verify the procedures outlined in the manual are being followed.
 Signed “Commitment to Continued Sustainable Operations” form located at the end of this document with box for Measure A6 checked.

MEASURE A7: CLEANING PROCEDURES – OCCUPIED SPACES






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