Undergraduate

Academic Regulations

The University operates on the semester system. All academic credit for satisfactory work is given on the basis of the (approximate) 16-week semester. A one semester hour of credit consists of one 50-minute period of recitation or two 50minute periods of laboratory each week.

The quality of a student’s academic work is indicated by letter grades on a quality point system that determines the grade point average on the 4.0 scale. An explanation of the grades used, the scale, and how grades are calculated follow.

Letter Grade	Definition	Quality Points per Semester Hour
A	Excellent	4
B	Good	3
C	Average	2
D	Lowest Passing Grade	1
F	Failure	0
I	Incomplete	0
S	Satisfactory	0
U	Unsatisfactory	0
W	Withdraw	0
WA	Withdraw - Absence	0
X	Final Exam Missed	0

Grade "A" represents a work of definitely superior quality. It is distinctly the honor mark.

Grade "D" indicates below standard performance. It indicates work which in one or more aspects falls below the minimum accepted standard, but which is of sufficient quality to be counted toward meeting graduation requirements provided it is balanced by superior work in other courses.

Each letter grade (A, B, C, D, F, and WA) has a numeric point value, called “quality points.” (See the Letter Grade Definitions table above.) These points, combined with credit hours, determine the Grade Point Average. This applies to a single course, a term, and an academic career.

The grade point average is the calculated value that determines and indicates a student’s academic standing.

Quality Points ÷ GPA Hours Attempted = GPA

All grades are recorded in the Office of Student Records upon submission by the course instructor.

Grade changes are made by the course instructor who submits appropriate documentation to the Office of Student Records.

Final grades are available to students online via TigerNet the week following Final Exams. Only deficiencies are reported at Mid-term to instructors and academic advisors who will contact their students to determine appropriate action.

A student may appeal the fairness of any academic action, including a course grade, to the Academic Council following consultation with his/her advisor, the professor, and the appropriate department chair and/or the dean. Such an appeal must be submitted in writing to the Vice President for Academic Affairs by end of the regular semester after the semester in which the action was taken. The Academic Council will then determine whether a hearing is necessary. The decision of the Academic Council is final.

A minimum grade-point average of 2.00 is required for a student to graduate from Campbellsville University. A student must have a minimum grade point average of 2.10 in areas of concentration, majors, minors, and fields of specialization for all degrees granted. Students interested in being teachers must have a 2.5 GPA to be admitted to the Teacher Education program and must graduate with an overall 2.5 cumulative GPA, a 2.5 in the major, and a 2.75 GPA in professional education courses. See the School of Education section for complete requirements.

The University recognizes academic excellence at the career level by granting academic distinction at the annual commencement ceremony and at the semester level by awarding academic honors to such students. Each level of academic honor is described below.

Honor Level	Required GPA
Summa Cum Laude	3.85 or higher
Magna Cum Laude	3.70 – 3.84
Cum Laude	3.50 – 3.69

The grade point average (GPA) of a transfer student must meet the above criteria in each of two ways:

1. 
   The combined average of academic work at all institutions, including Campbellsville University, must meet the criteria.
   

2. 
   The average of academic work at Campbellsville University alone must meet the criteria. This does not apply to directtransfer students. Students, however, must earn a minimum of 55 semester hours in residence at Campbellsville University without any grades of “I” (Incomplete).
   

President’s List - Students achieving a grade point average (GPA) of 4.0 for any semester on a course load of at least twelve hours of GPA courses are honored by being placed on the President’s Honors List for that semester. No student with an “I” or “X” grade will be placed on the President’s Honors List.

The University recognizes three general levels of academic standing: Good Standing, Academic Probation, and Academic Suspension. Each level is described below.

A student must maintain a minimum grade point average to be in good standing. The GPA required is determined by the number of full-time semesters completed.

The student who does not maintain the minimum GPA for good standing is placed on academic probation. Academic performance is then checked after the probationary semester to see if the minimum GPA has been obtained. The student may be continued on academic probation for three semesters before the student is suspended.

A student on academic probation will be limited to a maximum 13 credit hours course load. Unless instructed otherwise by the academic advisor, the student must include in the course load the courses which need to be repeated in order to improve academic standing (GPA).

The student who remains on academic probation for three semesters will face suspension. The student who fails all courses the first semester of full-time enrollment will face suspension. Additional circumstances involving continued poor academic performance may lead to suspension as well.

A student readmitted after academic suspension will be placed on academic probation and must carry the limited load of a probationary student. The student will be given two semesters to attain Good Standing (a GPA of 2.0). However, if it is apparent after one semester that this cannot be done at the end of the next semester, the student may be asked to withdraw after the first of the two semesters. If the student fails to attain Good Standing, permanent withdrawal from the University may be recommended. The student has the right to a single appeal of this recommendation to the Academic Council before a final decision is made.

Academic bankruptcy is designed to give a student with poor academic record an opportunity to start over. Like financial bankruptcy, it is a drastic measure and involves severe penalties. In applying for academic bankruptcy, the student agrees to the conditions which it entails, such as loss of credits earned, and accepts the special restrictions, including strict standards for future academic performance. A student may apply to declare academic bankruptcy for at most two (2) adjacent semesters of academic work and begin his/her academic career anew at Campbellsville University with the following provisions:

1. 
   Academic bankruptcy may be declared only once in a student’s academic career.
   
2. 
   The student must not have been enrolled in any university study during the preceding semester.
   
3. 
   The student desiring to declare academic bankruptcy will petition the Academic Council at the time of his/her application for admission or readmission. The letter of petition should include a brief narrative explaining any extenuating circumstances that may have caused the academic deficiency.
   
4. 
   If the application is approved, the course work declared bankrupt will remain on the student’s academic record, with the notation of academic bankruptcy clearly indicated. This work will not be considered in counting hours earned or for calculating cumulative grade point averages.
   
5. 
   Failure to maintain a subsequent cumulative GPA of 2.0 will result in permanent dismissal from the University.
   
6. 
   The student who has been allowed to declare academic bankruptcy must fulfill all requirements for his/her degree program, including retaking course work passed during the bankrupt semester.
   
7. 
   Once declared, academic bankruptcy cannot be revoked.
   
8. 
   The student who has declared academic bankruptcy will not be eligible to graduate as an honor student.
   
9. 
   Should the student transfer from Campbellsville University after taking academic bankruptcy, Campbellsville University will not guarantee other institutions will honor the bankruptcy agreement.
   

The official class attendance policy is printed in the Student Handbook.

A normal load for a fulltime student is 1218 hours per semester. First semester freshmen entering the University will be permitted to enroll for no more than 18 hours plus one hour in physical education or ensemble. Sophomores, juniors, and seniors with a 3.0 GPA or better standing may enroll for 21 semester hours plus one hour in physical education or ensemble without the permission of the Vice President for Academic Affairs, but the permission of the student’s advisor and the Vice President for Academic Affairs must be obtained to take more hours.

Six to nine hours is considered a normal load for an eight-week term of summer school. Students who have a standing of 3.0 GPA or better may enroll for more than nine semester hours with the permission of their advisor and the Vice President for Academic Affairs.

First semester freshmen are not permitted to take online courses. Thereafter, on-campus and commuters to the main campus students may enroll in a maximum of two online courses (six credit hours) during the sixteen-week fall and spring semesters. There is no restriction for online courses in summer terms. Entering freshmen may take online courses during the summer preceding their first full fall semester with approval from the Office of Academic Affairs. Financial aid does not cover online courses taken under these circumstances.

A limited number of students are admitted who have deficiencies in one or more areas of study. Those students are required to take introductory studies courses and must complete the courses with a “C” or better before they continue other academic courses. Introductory studies courses include, but are not limited to, ENG 099, ENG 110, GS 101, GS 110, MTH 099, and MTH 100. Placement in these introductory studies courses will be determined by the COMPASS test. The COMPASS test is administered to all first-time, full-time students prior to scheduling classes for the first semester.

A "C" or better grade in English 111 and English 112 is required for graduation from Campbellsville University. A student must enroll in Freshman Composition successive semesters until s/he has made at least a "C" grade. English 111 must be completed satisfactorily before the student enrolls in courses in English beyond the 100 level. The same standard shall apply to transfer students whose transcripts are evaluated for credit toward graduation from Campbellsville University.

The University reserves the right at all times to cancel a course when the enrollment is not sufficient to justify its continuance, to divide classes when the enrollment is too large for efficient instruction, to change instructors, and to make any adjustment in the school program that seems necessary.

Students are to remain in the classroom for 15 minutes if the faculty member is late. After this time, and after signing an attendance sheet, students may leave. A representative of the class is to take the attendance sheet to the Office of the Vice President for Academic Affairs.

The same registration procedure is followed for credit courses. Auditors will not be expected to take quizzes or examinations. Courses audited cannot be counted toward meeting graduation requirements.

When a course is repeated, all grades for the course remain on the academic record but only the last grade earned in a completed course is used in the GPA calculation.

The University accepts all credit hours earned from a regionally accredited institution. A transfer credit evaluation determines how those hours are applied to the student’s program of study and academic degree.

A student moves to successive classes when minimum credit hours are earned. The following chart shows the requirements for each level.

Class	Requirement
Freshman	26 or fewer credit hours earned.
Sophomore	27 – 56 credit hours earned; 52 or more quality points.
Junior	57 – 86 credit hours earned; 114 or more quality points; admission to Upper Division.
Senior	87 or more credit hours earned; 174 or more quality points.

The student initiates the process by obtaining a WITHDRAWAL FORM from the Office of Academic Affairs. The Withdrawal Form must be signed by the student’s advisor and submitted to a series of offices beginning with the Vice President for Academic Affairs. Before the term registration period ends, all courses are removed from the permanent academic record. After the term registration period closes and through the twelfth (12th) week of the semester, a "W" will be placed on the permanent academic record. After the twelfth (12th) week of a regular semester, the student must receive a grade in each course for the term. The balance of assignments and test grades will be calculated into the final grade as zeros (0).

A student who leaves unofficially, that is without completing the Withdrawal Form and notifying the Vice President for Academic Affairs, forfeits all rights to any reduction of his account, and receives "F" grades in all courses.

The University maintains a permanent record of each student’s academic work in the form of an academic transcript. The transcript reflects in chronological order the courses attempted each term and the grades earned in those courses. Hours attempted, hours earned, and GPA are indicated for each term and for the student’s entire career.

Campbellsville University is subject to the provisions of the Family Education Rights and Privacy Act (FERPA). This federal law affords students rights of access to education records and imposes regulations on the University in the release and disclosure of education records to third parties.

In order to comply with this law, Campbellsville University has formulated and adopted institutional policies and procedures to be followed by the University and by those interested in gaining access to education records. These policies and procedures allow students: the right to inspect substantially all of his/her education records; the right to prevent disclosures of education records to third parties; and the right to request amendment or correction of education records believed to be inaccurate or misleading. These policies are available for inspection and review in the Office of Student Records.
It is the policy of the University to allow students to inspect and review their education records unless those records contain any of the following:

1. 
   Information on more than one student;
   
2. 
   Financial information on his/her parents; or
   
3. 
   Confidential letters and statements of recommendation if the student has waived his/her right to inspect the letters and the letters are related to the student’s admission to the University, application for employment or receipt of honorary recognition.
   

According to the Family Educational Rights and Privacy Act of 1974, institutions may release without written consent those records identified as public or Directory Information for students, current and former.

TigerNet is the secure student access portal of the University’s Web site. With it, students can view and in some cases, update, various personal data elements including contact information, academic program, grades, and financial data.

This number serves as the student’s password to TigerNet and other online services provided by the University. The PIN is issued at Student Orientation and remains active throughout the student’s academic career. It should kept private and secure. Should the number be compromised, it can be changed by personnel in either the Office of Information Technology or the Office of Student Records.

INSTRUCTIONAL PROGRAM