InSync 5 InSync 5 User’s Guide



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Recording with InSync


Users can record a dictation with a microphone by accessing the Record screen in InSync. From the system tray select “Record New Dictation,” or click the “Record dictation” link on the Home screen. Select the Record tab from any other tab in the InSync application to begin recording.

  • Delete Dictation: This option discards the recorded file if it is unwanted.

  • Place on Hold: This function holds a dictation until the recording can be completed or continued. Dictations placed on hold will not upload to the EMDAT server.

  • Complete: This button completes the current dictation, uploads it to the EMDAT server, and begins a new dictation.


      1. Appointment Functions


The left half of the Record Dictation screen searches the patient database. To initiate a patient search enter a patient ID, name, partial name, or order number in the field next to the “Search” button.

Results are displayed in the “Select Appointment” dialog. Patients can be sorted by clicking on the headers of the following columns. Choose a patient’s name and use the Select button to begin a dictation for the selected patient appointment. The Cancel button closes the appointment search window without choosing a patient appointment.



  • Appointment Date: The patient’s date of service.

  • Patient ID: The patient’s unique identifying number. Also known as Medical Record Number or MRN.

  • Patient Name: The patient’s full name.

  • Birth Date: The patient’s date of birth.

  • Gender: The patient’s gender.

  • Order Number: The patient’s order number. The meaning of this number is customizable and varies between different healthcare facilities.
      1. Recording Functions


The right side of the Record Dictation screen contains the traditional recording buttons and document demographics. Select a specific point in the audio file by clicking on a position with the slider bar.

  • Jump to Start: Returns the slider position to the beginning of the dictation.



  • Rewind: Moves the slider position towards the beginning of the dictation.



  • Record: The record button records new dictation. Selecting the drop down arrow allows you to determine how the record button behaves.

    • Append Recording: New dictation is added to the end of the audio file. Slider position will jump to the end of the file.

    • Insert Recording: New dictation is added to the point indicated by the slider bar. No dictation will be overwritten or deleted.

    • Overwrite Recording: New dictation is added to the point indicated by the slider bar. Existing dictation can be overwritten or removed.



  • Fast Forward: Moves the slider position towards the end of the dictation.



  • Jump to End: Moves the slider position to the end of the dictation.



  • STAT: Make this document a STAT priority. STAT dictations are transcribed faster but may have an additional transcription cost associated with higher priority transcription.



  • Recording Settings: This button opens a dialog to adjust the recording options. These settings can also be accessed on the Options tab.



  • Switch View: This button toggles between the expanded and contracted versions of the recording screen.

The document demographics affect the workflow and appearance of the dictation when it has been transcribed.



  • Dictator: Select the user that the document belongs to. This selection defaults to the user who is logged in to InSync.

  • Document Type: Select the work type for the transcribed documents. The work types available are different for each client. Choosing the default document type will assign the default work type selected by your client.

  • Location: Select the location for the transcribed document. The locations available are different for each client. Choosing the default location will assign the default location as defined on the Options tab.






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