Job description and selection criteria

Saїd Business School

The Saïd Business School is one of Europe’s fastest-growing and most prestigious management schools. It offers undergraduate and postgraduate courses and a highly regarded Masters in Business Administration (MBA), Executive Masters in Business Administration (EMBA), and specialist masters programmes in Financial Economics, Law and Finance and Major Programme Management. It also offers four postgraduate diploma programmes and has a thriving Executive Education offering, including a suite of open enrolment programmes and customized programmes for organisations across the world. The School’s Executive Education provision incorporates the activities previously provided by Templeton College for over 40 years. The School includes several world-class research centres such as the Clifford Chance Centre for the Management of Professional Service Firms, the BT Centre for Major Programme Management and the Skoll Centre for Social Entrepreneurship.

The School is a department within the Social Sciences Division, one of four academic Divisions in the University, each with considerable devolved budgetary and financial authority; and responsibility for providing a broad strategic focus across its constituent disciplines.

Job description

Overview of the role

1. 
   Accounts Payable activities
   

1. 
   Supporting and enabling the payment of supplier invoices to the appropriate standard; tasks will include checking, inputting into the Oracle system, copying/ filing of supporting documentation as necessary, reconciling supplier statements;
   
2. 
   Supporting and enabling the payment of expense claims and other non-invoiced payment requests to the appropriate standard; tasks will include checking & preparing for Finance authorisation; raising queries regarding supporting documentation; copying & filing of supporting documentation; enabling colleagues who need to use the corporate credit card;
   
3. 
   Maintaining logs for management information and process control purposes; e.g. logs of payments activity, recording invoices, expense claim forms and other payment request forms; logging and reviewing cash advances; preparing weekly KPI reports
   

2. 
   Accounts Receivable activities.
   

4. 
   Supporting and enabling the raising of sales invoices to the appropriate standard; tasks will include confirming requests for invoices; raising invoices on the Oracle system; checking & distributing invoices raised; copying and filing of relevant documentation as necessary;
   
5. 
   Maintaining logs for management information and process control purposes; e.g. logs of sales activity, recording invoices & credit notes raised; preparing weekly KPI reports
   

3. 
   Other Activities (dependant on ability)
   

6. 
   Reconciling accounts on a monthly basis – confirming that postings are accurate and appropriate; advising where errors or discrepancies occur
   
7. 
   Providing support to the Research Finance Officer and/or Management Accountant.
   

1. 
   Have a minimum of 4 GCSE's at Grade C and above including English and Maths
   

2. 
   Able to communicate easily and clearly in English
   

3. 
   Ability to follow procedures closely and understand the importance of reliability of supporting information in financial transactions
   

4. 
   Ability to demonstrate attention to detail.
   

5. 
   Able to demonstrate an aptitude for the skills taught in the apprenticeship (for example through voluntary or work experience, qualifications or references)
   

6. 
   IT literacy, including use of Microsoft Office and other IT packages.
   

7. 
   Ability to work effectively as part of a team and willingness to work flexibly.
   

8. 
   Able to demonstrate an understanding of the importance of good customer service.
   

1. 
   Intermediate level knowledge of Excel
   
2. 
   Knowledge of data analysis and data management systems
   

For further information about working at Oxford, please see:

http://www.ox.ac.uk/about_the_university/jobs
How to apply
If you consider that you meet the selection criteria, click on the Apply Now button on the ‘Job Details’ page and follow the on-screen instructions to register as a user.
You will then be required to complete a number of screens with your application details, relating to your skills and experience. When prompted, please provide details of two referees and indicate whether we can contact them at this stage.
Applications must consist of the following:

• 
  a curriculum vitae
  
• 
  a covering letter explaining how the candidate meets the eligibility and selection criteria (no more than 1-2 pages)
  

Your application will be judged solely on the basis of how you demonstrate that that you meet the selection criteria outlined above and we are happy to consider evidence of transferable skills or experience which you may have gained outside the context of paid employment or education.

All applications must be received by midday on the closing date stated in the online advertisement.