Minutes of the ordinary meeting



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MINUTES
of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL

held in the COUNCIL CHAMBER, STONNINGTON CITY CENTRE

(CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)


on
23 March 2015

0
1. Reading of the Reconciliation Statement and Prayer

2. Apologies

3. Adoption and confirmation of minutes of previous meeting(s) in accordance with Section 63 of the Act and Clause 423 of General Local Law 2008 (No 1)



1. Minutes of the Council Meeting held on 2 March 2015 7

4. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act1

5. Questions to Council from Members of the Public

6. Correspondence – (only if related to council business)

7. Questions to Council Officers from Councillors

8. Tabling of Petitions and Joint Letters

9. Notices of Motion

10. Reports of Special and Other Committees

11. Reports by Delegates

12. General Business



1. planning permit application 0356/13- 68 milton parade, malvern - use and development of the land for dwellings and a food and drink premises (cafe), car parking dispensation and waiver of loading and unloading requirements in a general residential zone 13

2. planning permit amendment 0255/09 - 67 elizabeth street, malvern – section 72 amendment to approved planning permit and plans comprising alterations to the approved development to substitute 14 smaller apartments for the 7 larger apartments already approved, plus associated revisions to the permit preamble and conditions 17

3.
planning permit application 0556/14- 17 - 19 bowen street, prahran victoria 3181- part demolition and construction of alterations and additions to two existing dwellings on lots less than 500 square meters in a neighbourhood residential zone (schedule 3) and in a heritage overlay and special building overlay 18


4. planning permit application 0384/14- 24 cambridge street, armadale - part demolition, alterations and additions to a dwelling on a lot less than 500 square metres in a neighbourhood residential zone, special building overlay, and a heritage overlay 20

5. planning permit application 1034/14 - 69-71 high street, prahran - restaurant and cafe liquor licence associated with part use of the land as a restaurant and a reduction in the car parking requirement 20

6. planning permit amendment 0400/10 - 1 & 2 / 11 lincoln place, windsor - amendment to allow for additions and alterations to two dwellings 24

7. planning amendment application 0647/11 - 648 warrigal road, malvern east – section 72 amendment for increase to the number of dwellings and car spaces, external and internal alterations to the building 24

8. planning permit application 0718/14- 212 glenferrie road, malvern - retrospective approval to erect an awning at the property and to display signage on the awning 30

9. appointment of authorised officers pursuant to the planning and environment act 1987 – statutory planning 32

10. vcat quarterly report – october 2014 to december 2014 (4th quarter) 32

11. Activity Centre Planning - Update 32

12. Amendment C186 - Increase to Open Space Contributions - Consideration of Panel Report and Recommendations 34

13. Council Plan 2013-2017 Year 2 - Budget Activities Quarterly Report, Quarters 1 and 2 32

14. Councillors’ Expenses – Internal Audit Review 2014 33

15. Request for Off-Cycle In-Kind Community Grant - PCW Melbourne 33

16. East Malvern Community Financial Services (Bendigo Bank) - Community Grant 2014-2015 35

17. Rotary Club of Chadstone East Malvern: Community Grant 2014-2015 35

18. Armadale Baptist Church Community Garden 36

19. Bruce Kingsbury Memorial Sculpture 33

20. Chapel Street Taxi Zones - Interim Update Report and Actions 33

21. Hawksburn Activity Centre - Public Toilet Investigation 33

22. Kerbside Recycling in Stonnington 34

23. Plaque for Percy Treyvaud Memorial Park Floodlights 34

13. Other General Business

14. Urgent Business

15. Confidential Business



Present : cr melina sehr, mayor

: cr tini athanasopoulos

: cr john chandler

: cr erin davie

: cr jami klisaris

: cr matthew koce

: cr john mcmorrow

: cr adrian stubbs

: cr claude ullin


Council Officers Present

: warren roberts, ceo

: geoff cockram

: simon thomas

: connie gibbons

: karen watson

: stuart draffin

: anthony depasquale

: fabienne thewlis
1. Reading Of The Reconciliation Statement And Prayer

Fabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement:



We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.
The meeting began with a prayer at 7.00pm.

The Mayor (Cr Sehr) introduced Councillors and the CEO, Warren Roberts, to the meeting. The CEO introduced Council Officers.

2. Apologies

Nil
3. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)



1.

Council Meeting - 2 March 2015




Motion: Moved Cr Stubbs Seconded Cr McMorrow

That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 2 March 2015 and Confidential Minutes of the Ordinary Meeting of the Stonnington City Council held on 2 March 2015 as an accurate record of the proceedings.

Carried



4. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

Cr Stubbs declared an Indirect Conflict of Interest, Conflict of Duty, in relation to Item 17: Rotary Club of Chadstone East Malvern: Community Grant 2014-2015, as this item is in relation to the Rotary Club of which he is a member.

5. Questions to Council from Members of the Public

The Mayor Cr Sehr, read the following statement:
During Council’s previous Ordinary Meeting no set of questions to Council was received from members of the public.
For tonight’s Ordinary Meeting of Council no set of Questions to Council has been received for response.

6. Correspondence – (only if related to council business)

Cr Ullin tabled the following correspondence:


  • Correspondence in relation to Item 4 – 24 Cambridge Street, Armadale:

  • A letter (11.12.14) from residents of Cambridge Street objecting to the revised plans on the grounds of: unacceptable height and bulk of the upper floor extension; streetscape issues; misleading plans in terms of height and front fence; and other issues.

  • An email (18.3.15) from residents of Cambridge Street objecting on the grounds of: lack of sympathy with the heritage overlay streetscape; and the setting of a precedent for future development.

  • An email (20.3.15) from a resident of Cambridge Street objecting on the grounds of: lack of compliance with Council’s heritage guidelines; and the setting of an unacceptable precedent for future development.

  • An email (19.3.15) from residents of Cambridge Street, with previous objections attached, objecting on the grounds of: serious impacts on this streetscape in a heritage area; and the setting of a precedent for future development.

  • Correspondence in relation to Item 2 - 67 Elizabeth Street, Malvern:

  • A email (20.3.15) from the applicant in support of the development on the grounds of: provision of quality residences for those wishing to downsize from surrounding suburbs.

  • An email (13.3.15) from residents of Elizabeth Street objecting to the development.

Cr McMorrow tabled the following correspondence:



  • An email (15.3.15) from residents of Milton Parade, objectors to Item 1 - 68 Milton Parade, Malvern, withdrawing their objections after citing revised plans.

Cr Koce tabled the following correspondence:



  • A letter asking that Council take steps to address the lack of disability parking at the Melbourne High School South Yarra Sports Centre on the grounds that: it is hired to many community groups and schools; and a wide range of sports are played at the Centre. Cr Koce said he had raised with Council Officers the concern about the lack of disabled parking at Melbourne High School Sports Centre.

  • An email (22.3.15) asking Council or Yarra Trams to consider stationing a person at the Route 8 tram terminus to improve safety for school students using the tram and to avoid pedestrian accidents. The email makes a range of suggestions in relation to removing the hazard.

  • A letter (16.3.15) from the Toorak Village Residents Action Group Inc. formally objecting to any Yarra Trams proposal that might cause the section of Toorak Road at the intersection of Glenferrie Road to be permanently reduced to a single lane each way. The email makes comments on each one of Yarra Trams’ proposals.

  • An email (17.3.15) objecting to Yarra Trams’ proposed discontinuation of the Number 8 tram route on the grounds that Toorak and South Yarra residents will be disadvantaged. The email has a number of attachments in relation to public media comments on the issue of Melbourne transport.

  • A letter (16.3.15) from a resident of Chesterfield Avenue, Malvern, opposing Council’s proposed removal of trees in Chesterfield Avenue on the grounds of: Council’s alleged inappropriate maintenance; and impacts that their removal will have on the street’s ambiance and character.

  • An email (19.3.15) thanking Council Officers for their input in relation to the safety and amenity issues associated with excessive traffic volumes in Towers Road, Toorak. The email asks that the matter be integrated into work being done to reduce congestion in surrounding streets. Attached was a Towers Road Traffic Engineering Review prepared on behalf of residents.

Cr Chandler tabled the following correspondence:



  • A copy of the Towers Road Traffic Engineering Review prepared on behalf of residents by independent traffic engineers.

  • A letter (23.3.15) from the President, Chapel Street Precinct Association Inc. thanking Council for its ongoing support of the Chapel Street Precinct and its implementation of the Chapel Street Precinct Masterplan. The letter asks that the implementation timeframe be reduced to four years, 2015-2019, to match the current Chapel Street Precinct 2015-2019 Strategic Plan. Cr Chandler asked that this matter be considered in Council’s Budget deliberations.

  • A letter (21.3.15) from a member of the Chapel Street Precinct Association Inc. Management Committee formally inviting the City of Stonnington to join in restoring the heritage-listed facade of 282-284 Chapel Street, Prahran, formally known as the Prahran Arcade, and giving reasons for this request.

Cr Stubbs tabled the following correspondence:



  • Correspondence in relation to Item 2 - 67 Elizabeth Street, Malvern:

  • Items of correspondence already tabled in relation to Item 2 - 67 Elizabeth Street, Malvern.

  • A letter (9.3.15) objecting on the following grounds: the proposed amendments constitute a substantial change in design; adverse impacts on streetscape and local amenity; excessive housing density; inadequate car parking provision; adverse impacts on existing traffic and parking issues; lack of private open space; and the setting of a precedent for future development.

  • Correspondence in relation to Permit Application 0151/14 – 76 Serrell Street, Malvern East:

  • An email (20.3.15) asking for copies of amended plans and other information.

  • An email (4.3.15) expressing concern that, without appropriate legal counsel and representation at the VCAT hearing, the status quo for this development will continue.

  • An email (3.3.15) asking that Council seek legal representation by a barrister at the 4 May VCAT hearing.

  • An email already tabled in relation to Item 4 – 24 Cambridge Street, Armadale.

  • An email (13.3.15) from long time residents of Webster Street expressing the wish to secede from the City of Stonnington on the grounds that their rates are paying for repairs and renovations to old infrastructure, mainly in Prahran, South Yarra and Windsor. The email suggests that the area in which they live should go back to being the City of Malvern.

  • Emails (12.2 & 4.3.15) from a City of Stonnington Council Officer and a resident in relation to drainage concerns and aquifers under properties in Leopold Street, Glen Iris.

  • An email (16.3.15) objecting to the proposed developments at 82 and 86 Burke Road and a possible future development at 84 Burke Road on the grounds of: overdevelopment; and parking issues. The email asks that the three sites be considered together.

  • An email (14.3.15) with an attached photo expressing concern about letters with a strange stamp found in some letterboxes in Clynden Avenue, Malvern East, and their possible relationship to illegal or antisocial activities.

  • A letter (7.3.15) from the President, Toorak Village Traders Association Inc., expressing concern at Council’s communications with the Association in relation to special rates which failed to take into account the voluntary nature of members of the association and other factors that can make speedy response to urgent Council requests extremely difficult, and which can cause confusion and concern for Toorak Village traders.

  • An email (16.3.15) from a South Yarra trader expressing grave concerns about pedestrian safety at the intersection of Yarra Street and Toorak Road, South Yarra. The email offers a range of possible solutions to the problems at the intersection.

  • An email (5.3.15) from a resident of Malvern expressing great concern about cracking in the rendered masonry wall of a residence which may have been caused by 25 ton double trucks driving down a nearby laneway over the past few months in relation to the development at 1226-30 Malvern Road.

  • Emails (5 & 6.3.15) with attached photos from a resident of Waverley Road, East Malvern, in relation to ongoing correspondence with Council Officers about footpath damage at 197 Waverley Road, and asking a series of questions about rectification of the damage.

  • An email (18.3.15) from a resident of Midlothian Street, Malvern East, registering a complaint about the work at Chadstone Shopping Centre in relation to: excessive weekend noise; and very fine dust from the excavation which is causing allergic reactions, problems with outdoor activities and damage to houses.

Cr Sehr tabled the following correspondence:



  • An email (23.3.15) from a former City of Stonnington Councillor asking that, in the proposed renovations to the offices at the Malvern Town Hall, Council expose and restore the ceiling of the original 1888 Malvern Library ceiling. Cr Sehr noted that the CEO, Warren Roberts, has followed up this matter.

7. Questions to Council Officers from Councillors



A

Cromwell Road speed humps




Cr Klisaris noted that a few months ago she had asked for Cromwell Road to be surveyed in relation to the potential installation of speed humps. She asked when a report would come back to Council.

The General Manager City Works, Simon Thomas, said that he would provide an update to Councillors in the next couple of days, advising them of the status of this matter.






B

Elizabeth Street traffic measures




Cr Koce noted that at a previous Council meeting he and Cr Chandler had asked for a report on possible traffic measures in the Elizabeth Street interfaces with Toorak and Malvern Roads. He asked when that report could be expected.

The General Manager City Works, Simon Thomas, said that this matter was under review and traffic surveys which will be done in the very near future. He anticipated that Councillors could expect a report near the end of April.






C

Towers Road traffic volumes




Cr Koce noted that correspondence had been tabled in relation to Towers Road. A meeting has been held with residents and Council’s traffic engineers. He noted that residents are concerned about traffic volumes and turning restrictions from Toorak Road into Lansell and Orrong Roads. He asked when a report would come to Council.

The General Manager City Works, Simon Thomas, took the question on notice.






D

Simmons Street speed humps




Cr Chandler noted that he had previously discussed with the General Manager City Works, Simon Thomas, the matter of the installation of speed humps in Simmons Street. He asked for a progress report.

The General Manager City Works, Simon Thomas, said that the matter was currently with Council’s traffic engineers who will schedule a traffic volume and speed survey in the next month. After that time Council will be advised of speed controls if necessary.






E

Chapel Street - painting of poles




Cr Chandler asked if Council Officers could investigate the possibility of painting the poles in Chapel Street as a quick fix as part of the revitalisation project. This was done in Toorak Road and made an immediate impact.

The General Manager City Works, Simon Thomas, said that he could consider the incorporation of this in the Chapel Street Revitalisation program of works.






F

No. 8 Tram Route




Cr Chandler noted residents’ concerns in relation to the No. 8 tram referred to by Cr Koce. He said that he had been approached by residents of South Yarra in relation to the same issue. He asked for a report about how Council could influence this matter.

The General Manager City Works, Simon Thomas, took the question on notice.






G

Special rate for the Toorak Road South Yarra traders' group




Cr Chandler said he believed that there were issues in relation to the special rate for the Toorak Road South Yarra Traders’ Group. There was some resistance about large premises which pay the highest rates and are below ground level. He asked if, in order to really be fair, it was possible to have a special rate with a cap, as well as a general rate.

The General Manager Corporate Services, Geoff Cockram, said he believed there was a cap on some premises, but said that he would provide further details during the week.




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