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Administrative Assistant for Kenan Preschool, After School and Summer Programs

Start Date: August 2016


The mission of the Atlanta Speech School is to help each person develop his or her full potential through language and literacy. Established in 1938, the Atlanta Speech School serves children and adults with speech, hearing, language, or learning disabilities through clinical and educational programs, in addition to providing professional development for teachers and educators in partner schools and preschools. For more information about the School, please visit: www.atlantaspeechschool.org

The Atlanta Speech School is currently seeking applicants for a full-time position of Administrative Assistant in the Kenan Preschool, After School and Summer Programs. This position provides administrative assistance to the Director of Kenan Preschool and the Director of After School and Summer Programs to facilitate their ongoing work; to enhance their effectiveness, efficiency, and responsiveness.

Essential duties and responsibilities:

Anne & Jim Kenan Preschool

  • Compile information and maintain student records, logs of screenings, inquires, waitlist, accepted and not accepted applicants

  • Prepare enrollment and re-enrollment agreements for current and new students

  • Mail and collect registration materials for all students in the department

  • Create class list for each teacher after director assigns students to appropriate class

  • Enter class lists and class schedules in database and update contact information in school database

(RenWeb) as needed

  • Provide student reports to department director, teachers, and co workers

  • Maintain and provide monthly student and staff attendance sheets to teachers and department director

  • Manage purchases, generate and maintain financial tracking records

  • Prepare memos, letters, reports, and other documents using Word and Excel

  • Open, sort, and distribute incoming correspondence

  • Data entry (Admissions, Registrar, and Student Parent Mailing)

  • Direct contact for distribution of preschool brochures to parents interested in the program

  • Prepare responses for correspondences containing routine inquires

  • Field telephone calls, receive, and direct visitors and current families

  • Assist Director with organizing preschool events

  • Assist in daily functions of the preschool as needed

After School and Summer Programs

  • Manage telephone calls regarding the after school and summer programs

  • Receive and direct visitors in absence of director

  • Assist in distributing and receiving after school applications each session

  • Direct contact for distribution of summer brochures to interested individuals

  • Enter new student information in school database for summer programs

  • Assist in mailing and distribution of after school applications

  • Compile information and maintain student records for summer programs

  • File summer reports

  • Provide administrative support to program director as needed


  • Analytical and detail oriented with a proven record for producing quality work within timelines

  • Demonstrate excellent communication skills, organizational, time management, and problem solving skills

  • Exercise independent judgment, decision making abilities, and a high level of confidentiality

  • Knowledge of NAEYC and Bright From The Start policies and accreditation


  • Develop and construct cooperative working relationships with parents

  • Proficiency in MS Word, Excel, Outlook, Powerpoint and Ren Web

Salary is commensurate with experience. This full-time position offers a generous benefit package including health/dental/life/vision and long term disability insurance; the School subsidizes health insurance premiums of staff and families. Other benefits include Flexible Spending Account; 403(b) Plan; cost reduction of some Atlanta Speech School services; complimentary meals during working hours; and accrued sick leave

Please send cover letter and resume to hr@atlantaspeechschool.org

No phone calls, please

The Atlanta Speech School provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, gender, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.

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