State of Oregon The Oregon Department of Education (ode)

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In compliance with the Americans with Disabilities Act, this RFQ may be made available in alternate formats such as Braille, large print, audiotape, oral presentation, and computer disk. To request an alternate format call the Oregon Department of Education, (503) 947-5600.

State of Oregon

The Oregon Department of Education (ODE)
Issues the following
REQUEST FOR Qualifications (RFQ)
Seeking Information About
College AND CAREER Readiness Program

Date of Re-Issuance: April 20, 2016

Responses Due: April 29, 2016 at 2:00 pm (PST)

By email to Beth Wigham at

Issued By: Oregon Department of Education

Office of Finance and Administration, Procurement Services

On behalf of its Office of Teaching and Learning
Single Point of Contact: Karen L. Hull, Procurement & Contract Specialist

255 Capitol Street NE

Salem, Oregon 97310

Telephone 503-947-5881


It is the policy of the State Board of Education and a priority of the Oregon Department of Education there will be no discrimination or harassment on the grounds of race, color, sex marital status, religion, national origin, age or disability in any education programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Deputy Superintendent of Public Instruction at the Oregon Department of Education.


1.1 Introduction

1.2 Anticipated Schedule of Events

1.3 Single Point of Contact

1.4 Purpose

1.5 Background

2.1 Eligible Schools

2.2 Response Requirements

2.3 Cover Page and Assurances

2.4 Criteria Matrix

2.5 Qualifications Response

2.6 Response Format

2.7 Evaluation Process

2.8 Notification Process

SECTION 3: Response Collection Process

3.1 Ownership of Responses

3.2 Public Information

3.3 Confidential Information

3.4 Reservation of Agency Rights

Appendix A: Cover Letter and Assurances

Appendix B: Qualifications Response

1.1 Introduction
The State of Oregon, acting by and through its Oregon Department of Education (Agency), Office of Finance and Administration, Procurement Services issues this Request for Qualifications (RFQ) on behalf of its Office of Teaching and Learning to gather information about the current state of readiness for implementation of programs that support students’ academic success, college-going knowledge and skills, and career advancement starting in high school and continuing as students’ transition from high school to college and career. This RFQ will be used to develop a list of schools that are qualified to apply for the College and Career Readiness Program grant.

This RFQ will not in itself result in any kind of contract, nor will it obligate the Agency to establish a grant with any specific school. Publication of this RFQ allows the schools and districts opportunity to respond and provide information related to a forthcoming College and Career Readiness Program Request for Applications (RFA). Only schools that do not currently have an AVID or AVID-like program are eligible to complete the RFQ (see Eligible Schools list on page 7).

In order to streamline the application process, Agency will issue first a RFQ to develop a list of schools that are qualified to apply. Only those schools that are qualified are offered the opportunity to apply, through a RFA process, for the College and Career Readiness Program grant.

Request for Qualifications (RFQ)
The RFQ is designed to save time for Respondents, and identify Respondents that meet the preliminary requirements to submit a RFA. Respondents should be able to quickly complete the RFQ, providing information about their current state to provide a college and career readiness program, the chosen program design, ability to provide equitable opportunities to their students, and evidence of their district and staff support.
Request for Application (RFA)
Respondents who submit a RFQ and are designated “qualified” by the evaluation panel will be notified that they qualify to submit a RFA. RFA submissions will be used to evaluate and award College and Career Readiness Program grants. The RFA process will focus on gathering more detailed information about how students will benefit from the implementation of a college and career readiness program in the school during the 2016-17 school year. Respondents will be expected to submit a short application narrative with activities and timeline specified (no more than three pages), budget, and statement of assurances.

1.2 Anticipated Schedule of Events

  • Re-issued RFQ: April 20, 2016

  • RFQ Closes: April 29, 2016 by 2:00 pm (PST)

  • RFA Issued to Qualified Respondents: May 6, 2016

  • Deadline for appeal submission: May 10, 2016

  • RFA Closes: May 13, 2016

  • Initial award notification: May 18, 2016

1.3 Single Point of Contact

Karen Hull is the Single Point of Contact (SPC) for this RFQ. Please address any questions or issues regarding specifications or the information request process to the SPC listed on the cover page of this RFQ.

1.4 Purpose
Agency seeks to gather information through a RFQ process and develop a list of schools qualified to respond to the College and Career Readiness Program RFA. Across the College and Career Readiness Program grant, the Agency anticipates distributing $1,390,200 to high need (high poverty, low graduation rate, high percentage of underrepresented students) high schools. Agency anticipates distributing approximately $30,000 of grant funds per high school for approximately 50 high schools.
Schools will need to implement a college and career readiness program (such as AVID, ASPIRE, GEAR UP, etc.) which meets the following program essentials and characteristics:

  1. Students and staff choose to participate in the program.

  1. The school is committed to developing an implementation plan, setting measurable goals, monitoring student progress, and analyzing results to ensure success.

  1. Focus is on students who would benefit from mentoring to improve their academic performance, college and career preparation, and transition from high school to postsecondary education.

  1. School staff, volunteers, or paid positions are available to facilitate students’ access to rigorous curricula, and/or the college and career preparation process.

  1. Students are encouraged to enroll in a rigorous course of study that will enable them to meet requirements for community college or university enrollment.

  1. Strategies are used that develop students’ organization skills and academic self-management, and promote inquiry and collaboration for critical thinking.

  1. An interdisciplinary site team collaborates regularly to address on issues of student access to and success in rigorous college preparation courses.

  1. The school or district is committed to ongoing participation in professional learning around college and career readiness for underrepresented students.

Reporting Requirements:
Grantees will be expected to participate in the evaluation related to the stated outcomes. Data from the evaluation will be included in reports to Oregon Legislature.
Evaluation data for this project may include, but is not limited to the following:

  • Educator and student participation data

  • Interim student outcomes

  • Expenditure reports

  • Staff and student interviews

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