City commission meeting commission chambers, city hall monday, september
Submission Date and Time: 10/17/2016 19:41 a10/p10
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Submission Date and Time:
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Department: _Electric Department______ Prepared by: _Mike Thornton _______ Attachments: Yes__X__ No ______
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Reviewed by: Dept. Head ________ Finance Dept. __________JB______ Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _041-1062-531-4625___ Project No. ___________________ WF No. ______________________ Budget ______________________ Available _____________________ |
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SECOND AMENDMENT TO AN EXISTING AGREEMENT WITH LEWIS TREE SERVICE TO PROVIDE ONGOING TREE TRIMMING SERVICES PRIMARILY FOR THE ELECTRIC DEPARTMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a second amendment to an existing agreement with LEWIS TREE SERVICE whose address is 300 Lucius Gordon Drive, West Henrietta, NY 14586 for tree trimming service related to electric utility line maintenance.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _28th____ day of _September________ 2009.
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Mayor
ATTEST:
__________________________
City Clerk
09/28/09
4.C.3.
AGENDA MEMORANDUM
Meeting Date: September 28, 2009
From: Bruce Ericson, Director Parks & Recreation
Subject: Resolution Authorizing Memorandum of Agreement (MOA) with Department of Transportation to reimburse the City for maintenance of non-landscaped portion of Hwy 441
Staff Recommendation:
Staff recommends approval of Memorandum of Agreement (MOA) with Department of Transportation to reimburse the City for maintenance of non-landscaped portion of Hwy 441 from College Drive to CR 473/Bluegill Drive.
Analysis:
In October 2006 the city of Leesburg entered into a Joint Partnership Agreement (JPA) with the Florida Department of Transportation (FDOT) to receive $805,000 to landscape and maintain Highway 441 from College Drive to CR 473. The landscape has been completed and the city has received payment from the JPA.
On March 10, 2008 the City Commission approved an agreement with Annan Landscape to maintain the entire corridor of Hwy 441 from College Drive to CR 473, both the landscaped and non-landscaped portions. FDOT will reimburse the City $9,156.00 annually through the MOA for maintenance of the non-landscaped portions of that roadway which is primarily grassy areas of Bahia grass. The $9,156.00 is the amount FDOT would pay a contractor to maintain the same area.
The one year period of the original agreement expired April, 2009. The City Commission approved renewal of the agreement on May 11, 2009, at which time the agreement was submitted to FDOT in May, 2009. However, due to a glitch in FDOT’s mail retrieval system, the renewal agreement was not received by the deadline date of June 4, 2009 and the MOA contract expired.
In order to continue the reimbursement of funds for maintenance of non-landscaped portion of Hwy 441, a new MOA contract has been received from FDOT with no revision to the original amount of $9,156.00 annually. This contract will be for a three-year term with no increase in reimbursement.
The Joint Partnership Agreement covered the maintenance of landscaped areas and the Memorandum of Agreement covers only the non-landscaped areas.
Options:
1. Approve Memorandum of Agreement with Florida Department of Transportation or;
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
The approval of the MOA will provide reimbursement of $9,156.00 annually for non-landscaped maintenance of Hwy 441for the three-year period. A budget adjustment will be necessary to include this additional revenue into the budget.
Submission Date and Time: 10/17/2016 19:41 a10/p10 ____
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Department: _Parks & Recreation_____ Prepared by: _Jennifer Magavero____ Attachments: Yes_X___ No ______
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Reviewed by: Dept. Head ________ Finance Dept. __________JB______ Deputy C.M. ___________________ Submitted by: |
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