Instructions For Use of the


Operational Control 3.1 Operational Control System



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3Operational Control




3.1 Operational Control System

Operational control means the exercise of authority over the initiation, continuation, diversion or termination of a flight in the interest of the safety of the aircraft and the regularity and efficiency of the flight. It also includes any provisions for following of the flight until it arrives at its destination.



3.1.1 General Description



Describe your company system. It may be a pilot self dispatch system or a system that uses professional dispatchers, either employed by the company or through a contract arrangement. The remainder of this section is written on the basis of a pilot self dispatch system. If your company is using a different system, ensure that the remainder of this section is revised to reflect your system.


3.1.2 Responsibilities and Authorities

All flights or series of flights away from base must be authorized before departure by the Flight Department Management. The operational control of a flight is delegated to the pilot-in-command.


(Company Name) uses a pilot self dispatch system. A flight release will be deemed to have been given when the pilot-in-command has determined that:

    1. the flight may be conducted in accordance with the (State) civil aviation regulations and standards;

    2. the validity of all required licenses, permits, certificates, has been verified and the required equipment, documents and manuals are on board the aircraft;




The following is a sample list of documents that are to be carried on the aircraft. It should be modified to suit your company operating requirements.

Aircraft Certificate of Airworthiness

MNPS/RVSM/RNP Letters of Authorization

Aircraft Certificate of Registration

Company Operations Manual

Insurance Certificate

Aeronautical information publications

Aircraft Noise Certification

Aeronautical charts

Radio Telephone License or Permit

SOP Manual

Aircraft Flight Manual or Operating Manual

Certified copy of Air Operators Certificate (AOC holders only)

Aircraft Weight/Balance




Aircraft Minimum Equipment List




Aircraft Log







    1. all required aircraft maintenance work has been completed, the aircraft Certificate of Airworthiness is in force and sufficient time remains on the aircraft before the next required maintenance, to complete the job for which the aircraft is being released;

    2. the meteorological conditions are such that the flight can be conducted safely and within State and International regulations and standards; and

    3. a pilot’s flight log and flight plan or flight itinerary, as appropriate, has been completed.

In the event that a new requirement for a flight develops when operating away from base, the pilot-in-command will have the authority to release the aircraft after having satisfied him/herself that conditions (a) to (d) in the preceding paragraph have been met.



3.1.3 Flight Planning and Pre-Flight Requirements

A flight shall not be commenced until all pertinent flight data has been compiled, including the pilot’s flight log as specified in chapter 12 and an ATC flight plan or Flight Itinerary has been filed.


The Pilot’s Flight Log shown at chapter 12 is an example only. Ensure that the copy of the Pilot’s Flight Log that you intend to use is reflected in the manual.
As (Company Name) uses a pilot self dispatch system, it is the pilot-in-command's responsibility to ensure that all flight planning documents required by the Company Operations Manual have been prepared and filed prior to departure. He/she shall also ensure that flight planning requirements of the State/States in which the operation is being conducted have been met. The State AIP shall be consulted if there is any doubt as to the State requirements.
The PIC shall sign all formal flight plans to signify acceptance and accuracy.
If the names of the passengers are not recorded in the flight authorization system, the PIC shall ensure that a copy of the passenger manifest is left at the point of departure of a flight or series of flights. If there is any unplanned enplaning or deplaning of passengers, the PIC shall ensure that the company is advised or a copy of the revised manifest is left at the point of departure.
Retention of pertinent flight data may be required by the State of Registry. Insert your specific requirements here.

3.1.4 Ferry Flights

A Flight Permit will be required whenever the Certificate of Airworthiness (C of A) is not in force (e.g. overdue inspection, airplane damage, unserviceability, etc.).


Essential crew only (no passengers) shall be carried on Ferry Flights. The flight shall be conducted in accordance with all conditions specified in the Flight Permit.

3.1.5 Flight Planning Requirements



The ICAO Annex 6 requirements are used in this example. If your specific State requirements are different please modify this section accordingly. Please note that operators are required to adhere to the flight planning requirements of the State of operation and those specified for international airspace.

General

Before commencing a flight the PIC shall be familiar with the available flight information that is appropriate to the intended flight. The PIC shall not commence a flight unless it has been ascertained that the facilities available and directly required for such flight and for the safe operation of the aircraft are adequate, including communication facilities and navigation aids and that all regulatory requirements for the area of operation can be met.
Before commencing a flight the pilot-in-command shall be familiar with all available meteorological information appropriate to the intended flight. Preparation for every flight under the instrument flight rules shall include:

    1. a review of available current weather reports and forecasts; and

    2. the planning of an alternative course of action to provide for the eventuality that the flight cannot be completed as planned, because of weather conditions.



VFR Flight

A flight, to be conducted in accordance with the visual flight rules shall not be commenced unless available weather information indicates that the meteorological conditions along the route, or that part of the route to be flown under the visual flight rules, will permit flight under visual flight rules and VFR charts for the route to be flown are carried on board the aircraft.
When VFR operations are to be conducted in high performance aircraft, risk factors related to the routes and traffic shall be assessed by the PIC and mitigation developed to ensure that the identified risks are reduced to an acceptable level.

IFR Flight

When a destination alternate aerodrome is required.

A flight to be conducted in accordance with the instrument flight rules shall not be commenced unless the available information indicates that conditions, at least one destination alternate will be at or above the aerodrome operating minima at the estimated time of arrival.


When no destination alternate aerodrome is required.

A flight to be conducted in accordance with the instrument flight rules to an aerodrome when no alternate aerodrome is required shall not be commenced unless:



    1. a standard instrument approach procedure is prescribed for the aerodrome of intended landing; and

    2. available current meteorological information indicates that the following meteorological conditions will exist from two hours before to two hours after the estimated time of arrival:

      1. a cloud base of at least 300 m (1,000 ft) above the minimum associated with the instrument approach procedure; and

      2. visibility of at least 5.5 km or of 4 km more than the minimum associated with the procedure.


Destination Alternate Aerodrome

For a flight to be conducted in accordance with the instrument flight rules, at least one destination alternate aerodrome shall be selected and specified in the flight plan, unless:



    1. the duration of the flight and the meteorological conditions prevailing are such that there is reasonable certainty that, at the estimated time of arrival at the aerodrome of intended landing, and for a reasonable period before and after such time, the approach and landing may be made under visual meteorological conditions; or

    2. the aerodrome of intended landing is isolated and there is no suitable destination alternate aerodrome.

For flights to foreign destinations ensure that the destination State permits IFR flight without an alternate.



Fuel and Oil Supply Requirements (airplanes)

An IFR flight shall not be commenced unless, taking into account both the meteorological conditions and any delays that are expected in flight, the airplane carries sufficient fuel and oil to ensure that it can safely complete the flight, and, as applicable, the following special provisions are complied with:

    1. when no alternate aerodrome is required, to fly to the destination aerodrome and thereafter for a period of 45 minutes; or

    2. when an alternate aerodrome is required, to fly to the destination aerodrome, then to the alternate aerodrome and thereafter for a period of 45 minutes.

In addition, sufficient fuel shall be provided for:



    1. taxiing and foreseeable delays prior to take-off;

    2. meteorological conditions;

    3. foreseeable air traffic routings and traffic delays;

    4. landing at a suitable aerodrome in the event of loss of cabin pressurization or, in the case of a multi-engine aircraft, failure of any engine, at the most critical point during the flight; and

    5. any other foreseeable conditions that could delay the landing of the aircraft.


Oxygen Supply Requirements

A flight to be operated at altitudes at which the atmospheric pressure in personnel compartments will be less than 700 hPa (10,000 ft) shall not be commenced unless sufficient stored breathing oxygen is carried to supply:

    1. all crew members and at least 10 per cent of the passengers for any period in excess of 30 minutes that the pressure in compartments occupied by them will be between 700 hPa and 620 hPa (13,000 ft); and

    2. all crew members and passengers for any period that the atmospheric pressure in compartments occupied by them will be less than 620 hPa.

A flight to be operated with a pressurized airplane shall not be commenced unless a sufficient quantity of stored breathing oxygen is carried to supply all crew members and passengers, as is appropriate to the circumstances of the flight.



Emissions Fees and Charges

Before commencing a flight subject to emissions charges, fees, or purchase of credits related to Market Based Measures regulations (e.g. Emissions Trading Schemes), the PIC shall ensure that all associated requirements have been complied with.

3.1.6 Flight Following and Flight Watch

Current information on the location of (Company Name) aircraft is maintained at the main base of operations. The PIC will ensure that departure and arrival messages are passed to the Flight Department clerk who is responsible for flight following. Describe your company flight following arrangements here...




3.1.7 Closing Flight Plans/Flight Itineraries

When operating in controlled airspace Flight plans will normally be automatically closed by ATC. If there is any doubt, the PIC shall check with the ATC unit upon arrival at destination to ensure that the flight plan has been closed. When operating on a flight itinerary the PIC will file an arrival notice with the agency or person with whom the flight itinerary was filed.



Include your company procedures for filing arrival notice for VFR flights.




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