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Cargo examination [s16(2)(c); r2.51(1A); r2.55(1)(i)]

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Cargo examination [s16(2)(c); r2.51(1A); r2.55(1)(i)]

Methods, techniques and equipment for examination of cargo [s16(2)(c); r2.51(1A); r2.55(1)(i)]

The methods, techniques and equipment for examination of cargo for all sites OR [specify sites] is set out in Annex A and in any notices issued to the Organisation under regulation 4.41J.

4Regular Customers [r2.60]

Maintaining a regular customer list [r2.60(a)]

The following procedures apply to the Organisation’s regular customer list:

Insert your measures and procedures. For example:

Customers may become regular customers by their inclusion on the Organisation’s regular customer list.

Customers may only be added to the regular customer list by [specify role/position].

To be eligible to be added to the regular customer list, the customer must sign a regular customer undertaking, and evidence must be provided that the customer:

is the regular customer of another RACA; or
has an established credit rating; and
has consigned cargo at least three times without incident.

For each regular customer, the regular customer list must include:

the customer’s name and contact details;
why the customer was included on the list; and
the date of the customer’s inclusion on the list.

Regular customer undertaking [r2.60(b)]

The form of the regular customer undertaking can be found at Attachment F.

Receiving cargo from a regular customer [r2.60(c)]

The procedures for receiving cargo from a regular customer, including procedures to identify people who represent such a customer, can be found in Annex A.

5Cargo security responses [s16(2)(d); r2.51(3); r2.57]

Measures and procedures for the handling and treatment of suspect cargo [r2.51(3)]

[Specify position/role] is responsible for determining whether an item is suspect cargo and the appropriate response. If there is any concern that an item may cause unlawful interference with aviation, or contain an unauthorised explosive or explosive device, items will be considered suspect cargo.

Following the identification of suspect cargo, the following actions will be taken:

Insert your measures and procedures. For example:

The area around the item or vehicle will be cleared;

Employees and customers will be instructed to clear the area or evacuate and not interfere with or approach the suspect cargo;

State or Territory police will be contacted immediately;

Consideration will be given to whether local site operations can continue safely and whether to temporarily alter or cease local operations;

The Department and any other relevant government agencies will be notified when practicable;

The instructions of police and government agencies will be followed; and

Procedures regarding the discovery of an explosive device will be followed if the item is identified as an unauthorised explosive.

Measures and procedures in the event of a heightened security alert [s16(2)(d); r2.57]

The Organisation has a number of additional security measures and procedures available for implementation in the event of a heightened security alert. These measures and procedures are detailed at Accompanying Document 3.

Measures for heightened security alerts may be implemented:

when the Australian Government formally raises a national counterterrorism alert level;

when specific threats are directed towards the Organisation;

in response to an aviation security incident;

in response to the issuance of an SSD; or

as otherwise advised by the Department.

ANNEX A: Clearing Cargo

Introduction

This Annex (version 3.2) details the basic security measures for cargo to receive clearance. This includes the receipt, examination and treatment of cargo. This Annex also details the requirements for dealing with cargo in order to clear cargo and maintain its cleared status.

This Annex forms part of the TSP and, where any discrepancies exist, security measures detailed within this Annex take precedence over measures detailed elsewhere within the TSP.

Notes on treatment of cargo [s44B(2)]

Cargo has been treated in accordance with this TSP if the receipt, ID and examination requirements set out in Tables 1.1 and 1.2 have been met and a Security Declaration has been issued (if required).

Notes on dealing with cargo [s44B(3)]

Cargo has been dealt with in accordance with this TSP if the cargo is:

checked on receipt and not suspect cargo and not tampered with;

kept secure at all times; and

continues to show no signs of tampering, suspect cargo or containing unauthorised explosives for the entire time it is in the possession of the RACA.

Indications that cargo has been tampered with may include oil stains and damage or cuts in packaging or wrapping.

Signs that cargo is suspect cargo may include unusual smells, excessive postage or if the weight exceeds the normal weight for the consignment type or any other indications of potential explosives.

Notes on regular customers

All cargo from Regular Customers must be received by a Regulated Business directly from the regular customer in order to maintain cleared cargo status.

Receiving Cargo Tables

Records of identification are to be retained for a period of 30 days.

Examination will be conducted in accordance with the Table 1.5 titled ‘Examination Methods’.

Any changes to examination of cargo will be by written notice issued by the Secretary of the Department, or delegate, and will occur independently of the requirements of this TSP.

A Notice listing those items that are exempt from examination is issued from time to time by the Department.

Table 1.1: Uncleared cargo that is received by RACA without a Security Declaration

Cargo Type

Received From

Check ID of sender

(refer to Table 1.3)

Record ID of sender
(refer to Table 1.4)

Examination of cargo required
(refer to Table 1.5)

Documentation to be issued
(refer to Table 1.6)

1

Items ≤ 250 gm and ≤ 5 mm thick

Unregulated

No

No

No

No

Regular Customer

No

No

No

No

Regulated Business

No

No

No

No

2

Domestic cargo items > 250gm and/or > 5mm thick

Unregulated

No

No

No

No

Regular Customer

No

No

No

No

Regulated Business

No

No

No

No

3

International exempt items > 250 gm and/or > 5mm thick

Unregulated

Yes

Yes

No

Security Declaration and
Chain of Custody Statement

Regular Customer

Yes

No

No

Security Declaration and
Chain of Custody Statement

Regulated Business

Yes

Yes

No

Security Declaration and
Chain of Custody Statement

4

International non-exempt items > 250gm and/or > 5mm thick

Unregulated

Yes

Yes

Yes

Security Declaration and
Chain of Custody Statement

Regular Customer

Yes

No

No

Security Declaration and
Chain of Custody Statement

Regulated Business

Yes

Yes

Yes

Security Declaration and
Chain of Custody Statement

Table 1.2: Cleared cargo that is received by a RACA with a Security Declaration and Chain of Custody Statement

Please note that once cargo is cleared it can only retain its cleared status if transported and handled by a regulated business in accordance with their Security Program. When passing on cleared cargo a Regulated Business must issue a Chain of Custody Statement as evidence that cleared cargo has been held securely at all times whilst in the regulated business’s possession. Cargo that is transported or handled by a non-regulated business after clearance is no longer cleared and will require re-examination.

	Cargo Type	Received From	Check ID of sender (refer to table 1.3)	Record ID of sender (refer to table 1.4)	Examination of cargo required (refer to table 1.5)	Documentation to be issued (refer to table 1.6)
1	Items ≤ 250 gm and ≤ 5 mm thick	Unregulated	N/A (Refer to Table 1.1)
		Regular Customer	N/A (Refer to Table 1.1)
		Regulated Business	No	No	No	No
2	Domestic cargo items > 250gm and/or > 5mm thick	Unregulated	N/A (Refer to Table 1.1)
		Regular Customer	N/A (Refer to Table 1.1)
		Regulated Business	No	No	No	No
3	International exempt items > 250 gm and/or > 5mm thick	Unregulated	N/A (Refer to Table 1.1)
		Regular Customer	N/A (Refer to Table 1.1)
		Regulated Business	No	No	No	Chain of Custody Statement (existing Security Declaration is still valid)
4	International non-exempt items > 250gm and/or > 5mm thick	Unregulated	N/A (Refer to Table 1.1)
		Regular Customer	N/A (Refer to Table 1.1)
		Regulated Business	No	No	No	Chain of Custody Statement (existing Security Declaration is still valid)

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