A foreign passport supported by a second form of identification (that may not appear on this list);
A photo credit or debit card issued by an authorised deposit-taking institution;
A photographic identification card issued by an Australian government body (including Australian State/Territory bodies).
Appropriate identification that satisfies the sender represents the Regular Customer.
Table 1.4: Recording Identification:
In order to clear cargo a RACA is required to identify the person sending the cargo. If required to do so you must sight a Required Identification Document, and record the following details:
The senders name;
The type of Identification Document (e.g. drivers’ licence);
The issuing body (e.g. NSW RTA); and
The unique identification number shown on the Identification Document.
Where the sender is a corporation a Required Identification Document of an authorised representative of the sender (e.g. an employee) must be sighted and recorded.
Table 1.5: Examination Methods:
Each examination will be conducted in accordance with one of the methods shown below:
Physical Examination – The contents of the cargo will be searched as thoroughly as is practical to verify that the contents are consistent with any available description and that no unauthorised explosive or incendiary device appears to be included in the cargo (Note: this includes but is not limited to a visual assessment of the cargo).
Explosive Trace Detection – The use and maintenance of Explosive Trace Detection equipment will be in accordance with the manufacturers’ instructions, the equipments operational limitations and any advice or notice issued by the Department of Infrastructure and Transport.
X-Ray – The use and maintenance of X-Ray equipment will be in accordance with the manufacturers’ instructions, the equipments operational limitations and any advice or notice issued by the Department of Infrastructure and Transport.
Seven day secure hold – cargo is held securely for a period of seven days prior to transfer.
Table 1.6: Cargo Security Documentation:
Security Declaration:
A Security Declaration is issued by a RACA to indicate that cargo has received clearance through being:
examined or, where an exemption notice has been issued, the cargo is exempt from examination; and
treated in accordance with the RACA’s TSP.
The Security Declaration must:
identify the cargo (such as reference to a Consignment number, Master Air Waybill or equivalent document that specifically identifies the cargo);
state the name of the RACA issuing the Security Declaration;
state the name and contact details of the individual issuing the Security Declaration on behalf of the RACA;
state the time and date the Security Declaration is issued; and
declare the cargo has received clearance.
Chain of Custody Statement:
A Chain of Custody Statement is provided by each Regulated Business (the Issuer) to another Regulated Business to whom they are passing the cleared cargo, stating that the Issuer has dealt with the cleared cargo by preventing unauthorised access and holding the cleared cargo in a manner that makes tampering with the cleared cargo obvious.
The Chain of Custody Statement must:
identify the cargo (such as reference to a Consignment number, Master Air Waybill or equivalent document that specifically identifies the cargo);
state whether the Regulated Business received a Security Declaration for the cargo when the Regulated Business took possession of the cargo;
if the Regulated Business received a Security Declaration for the cargo when taking possession of the cargo, the Chain of Custody Statement must state that the cargo has been held securely at all times in accordance with the Regulated Business’s TSP or AACA security program; and
if the Regulated Business did not receive a Security Declaration for the cargo when taking possession of the cargo, then Chain of Custody Statement must state that the RACA issued a Security Declaration for the cargo and that the cargo has been held securely at all times after the cargo received clearance in accordance with the Regulated Business’s TSP.
For cleared cargo to maintain its cleared status, it must be accompanied by a Security Declaration and a Chain of Custody Statement at all times.
If you did not receive both a Security Declaration and a Chain of Custody Statement when taking possession of cargo, treat the cargo as uncleared cargo and remove any security documentation.
