Output 1: Basic functions and relationships of provincial and district entities
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Roles and responsibilities of the SNG entities and their inter-relationships with other agencies at the local level are clear and effective
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Sub-output 1.1
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Deliverable 1
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1H 2013
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Deliverable 2
|
1H 2013
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Deliverable 3
|
2H 2013
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Deliverable 4
|
2H 2013
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Target
|
1H 2014
|
Creation and dissemination of legal framework for basic structures and functions of provincial and district entities (NPP sub-component 2)
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Local Administration Law enacted (NPP deliverable 2.1)
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LAL disseminated
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Presentation for senior officials for all provincial administrations
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Presentation and public discussion for PC, media and civil society
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Legal basis for roles and responsibilities of SNG units exists, and all leadership, senior staff & technical staff of SNG units are aware of it and understand it
|
IDLG FP
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P&P
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IDLG FP
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P&P
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IDLG FP
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CLPD
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IDLG FP
|
CLPD
|
|
External FP
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Parliament
|
External FP
|
MoJ
|
External FP
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N/A
|
External FP
|
N/A
|
|
Channel
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Legislation
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Channel
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Procedure
|
Channel
|
Support
|
Channel
|
Support
|
|
Sub-output 1.2
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Deliverable 1
|
2H 2012
|
Deliverable 2
|
1H 2013
|
Deliverable 3
|
2H 2013
|
Deliverable 4
|
1H 2014
|
Target
|
2H 2014
|
Establishment of clear, detailed and agreed norms for relationship between Provincial Governor and key external provincial offices
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Agreements to develop guidance for 3 coordination relationships with relevant agencies (1. Police relationship- MoI; 2. Justice- AG and SC; 3. General line department relationship- MAIL, MRRD, Education, Health, Public Works, E&W)
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Guidance developed & disseminated, and presented in workshop in all 34 provinces for first coordination relationship
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Guidance developed & disseminated, and presented in workshop in each Province for second coordination relationship
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Guidance developed & disseminated, and presented in workshop in each Province for third coordination relationship
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Operational practices for coordination between PGOs and key external agencies (Police, Courts ,general line departments) have been disseminated to PGOs and relevant provincial agencies in all 34 provinces and coordination activities are taking place with an adequate degree of compliance with the defined practices
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IDLG FP
|
P&P
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IDLG FP
|
CLPD
|
IDLG FP
|
CLPD
|
IDLG FP
|
CLPD
|
|
External FP
|
See above
|
External FP
|
See left
|
External FP
|
See left
|
External FP
|
See left
|
|
Channel
|
Procedure
|
Channel
|
Procedure
|
Channel
|
Procedure
|
Channel
|
Procedure
|
|
Sub-output 1.3
|
Deliverable 1
|
2H 2012
|
Deliverable 2
|
1H 2013
|
Deliverable 3
|
2H 2013
|
Deliverable 4
|
2H 2013
|
Target
|
1H 2014
|
Management effectiveness of provincial coordination and decision-making structures
|
Consultation and baselining exercises completed in PDC and PAA effectiveness in all 34 provinces
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Agreement with Ministry of Economy to revise PDC processes ; development and approval of PDC and PAA procedure manuals
|
Formal dissemination and launch workshop for PDC and PAA procedure manuals in all 34 provinces, installation of PDC/PAA information management system in all 34 PGOs/PDEs
|
1 workshop and 1 week of implementation support on new PDC and PAA procedures in all 34 provinces
|
Systems and procedures for improved agenda management, meeting management and follow-up of decisions are in place for PDCs and PAAs of all 34 provinces
|
IDLG FP
|
CLPD
|
IDLG FP
|
P&P
|
IDLG FP
|
CLPD
|
IDLG FP
|
CLPD
|
|
External FP
|
M. Economy
|
External FP
|
M. Economy
|
External FP
|
M. Economy
|
External FP
|
M. Economy
|
|
Channel
|
Procedure
|
Channel
|
Procedure
|
Channel
|
Procedure
|
Channel
|
Support
|
|
Output 2: Organizational effectives of the Provincial Governors’ Office
|
Provincial Governors’ Offices have the systems, staff and structures needed to discharge their mandates
|
Sub-output 2.1
|
Deliverable 1
|
1H 2013
|
Deliverable 2
|
1H 2013
|
Deliverable 3
|
2H 2013
|
Deliverable 4
|
1H 2014
|
Target
|
1H 2014
|
Implementation of fiscally sustainable upgrades to infrastructure and equipment in PGOs and DGOs (NPP-subcomponent 9)
|
System for announcement of annual development budget allocation to PGOs developed and approved
|
ALGFDP project restructured to assist PGOs in design and implementation of PGO and DGO infrastructure projects
|
IDLG budget submission includes infrastructure projects planned by 34 PGOs and financed with mixture of core and donor contribution
|
All 34 PGOs have launched procurement of approved PGO and DGO infrastructure projects
|
All 34 PGOs are planning and implementing infrastructure upgrades using a sustainable and efficiently allocated resource envelope
|
IDLG FP
|
Finance
|
IDLG FP
|
ASP
|
IDLG FP
|
Finance
|
IDLG FP
|
ASP
|
|
External FP
|
MoF
|
External FP
|
|
External FP
|
|
External FP
|
MoF
|
|
Channel
|
Budget
|
Channel
|
PAR
|
Channel
|
Budget
|
Channel
|
Investment
|
|
Sub-output 2.2
|
Deliverable 1
|
2H 2012
|
Deliverable 2
|
1H 2013
|
Deliverable 3
|
1H 2013
|
Deliverable 4
|
2H 2013
|
Target
|
1H 2014
|
Establishment of professional management of internal systems and procedures in PGOs
|
New manuals for PGO HR, financial management, office management and ‘local government operations’ developed and approved
|
New manuals for PGO HR, financial management, office management and ‘local government operations’ disseminated
|
1 workshop and 1 week of implementation support in each PGO for each new manual
|
One evaluation visit to each PGO to assess uptake of manuals
|
All 34 PGOs are following official procedures for basic office management (e.g. HR, finance) with a good degree of compliance
|
IDLG FP
|
HR
|
IDLG FP
|
HR
|
IDLG FP
|
CLPD
|
IDLG FP
|
HR
|
|
External FP
|
MoF, CSC
|
External FP
|
MoF, CSC
|
External FP
|
N/A
|
External FP
|
MoF, CSC
|
|
Channel
|
Procedure
|
Channel
|
Procedure
|
Channel
|
Support
|
Channel
|
Procedure
|
|
Sub-output 2.3
|
Deliverable 1
|
2H 2012
|
Deliverable 2
|
1H 2013
|
Deliverable 3
|
2H 2013
|
Deliverable 4
|
2H 2013
|
Target
|
1H 2014
|
Implementation of appropriate organizational designs for PGOs
|
Set of PGO organizational structures developed based on consultation workshop conducted in all 34 PGOs
|
Workshop conducted in all 34 provinces to adopt/select new PGO structures
|
Approval of new structures and incorporation into IDLG administrative arrangements for all 34 PGOs
|
Workshop and two weeks of implementation support to implement new TORs, budget structures reporting lines for all 34 PGOs
|
All 34 PGOs have implemented new organizational designs incorporating a degree of flexibility in respect of staffing levels and sub-structures, using a participatory design process
|
IDLG FP
|
HR
|
IDLG FP
|
HR
|
IDLG FP
|
HR
|
IDLG FP
|
HR
|
|
External FP
|
CSC
|
External FP
|
CSC
|
External FP
|
CSC
|
External FP
|
CSC
|
|
Channel
|
PAR
|
Channel
|
Support
|
Channel
|
PAR
|
Channel
|
Support
|
|
Sub-output 2.4
|
Deliverable 1
|
2H 2012
|
Deliverable 2
|
1H 2013
|
Deliverable 3
|
1H 2013
|
Deliverable 4
|
|
Target
|
2H 2013
|
Improved staffing and recruitment of PGOs ((NPP sub-component 10)
|
Recruitment authority for PGO and DGO positions grades 3-8 delegated to PGO
|
All 34 PGOs supported to organize 2 jobs fairs each
|
Workshop and 1 week of implementation support on recruitment strategy for all 34 PGOs
|
|
All 34 PGOs have implemented their own recruitment programmes in order to achieve targeted fill rates in critical units and positions
|
IDLG FP
|
HR
|
IDLG FP
|
HR
|
IDLG FP
|
HR
|
IDLG FP
|
|
|
External FP
|
CSC
|
External FP
|
CSC
|
External FP
|
CSC
|
External FP
|
|
|
Channel
|
PAR
|
Channel
|
Support
|
Channel
|
Support
|
Channel
|
|
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