58th Annual Teen Leadership Conference planning guide gail Ash Dotson, Regional Director



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  1. Final Note -- Chaperones should understand that all of these duties will be required while operating with early risings and late night hours.



Role of a Teen Conference Chapter Delegate


  • The Teen Conference Delegate should be someone who can represent the chapter and vote on its behalf on a variety of subjects. The Chapter Teen President and Teen Vice-President usually serve as delegate and alternate because of their intimate knowledge of the workings of that chapter and the national organization.



  • The job of a Teen Conference Delegate is to provide a link between the chapter members and the Teen Conference by representing your Teens and by reporting back on events, actions and decisions that occur during Teen Conference.



  • Teen Conference Delegates MUST ATTEND ALL PLENARY SESSIONS in a timely manner and be acquainted with items of business that will be presented to the body.



  • Delegates must exercise their responsibility to vote the desires of their individual chapters.



  • Delegates advise their chapters and members of issues pending before them, seek their opinions, and report back to them when actions are taken.



  • Finally, all Delegates should provide an oral and written report back to the members as a whole after Teen Conference at the first business meeting following the conference.



  • Alternate delegates have the same responsibilities as the Delegate when serving in that capacity.

Teens


  • Attendance at Teen Conference is a privilege. All teens must do their part to make sure the privilege will still be available for the younger brothers and sisters who will follow.

  • Conduct self in a responsible, respectable and mature manner.

  • Adhere to the Conference Rules, Code of Ethics, Protocol and Dress Code.

  • Actively participate in all conference activities.

  • Actively participate on assigned Committee.



Conference Arrival and Departure


The Lead Teen Sponsor, with the support of all Teen Chaperones is responsible for the following:

Upon Arrival


  • Ensure teens arrive by 5:00 pm on Wednesday. Teen Advisory Board (TAB) and Teen Communication Board (TCB) members should arrive by 5:00 p.m.

  • Inspect rooms and note condition before Teens are placed in the rooms.

  • Distribute room keys.

  • Double check to ensure there are no adjoining rooms with boys and girls.

Upon Departure


  • At the end of the conference, the Lead Sponsor is responsible for the following:

  • Reconfirm the condition of each room.

  • Complete Room Condition Forms and submit them to the Regional Director.

  • Check rooms for personal items.

  • Ensure departure by hotel check-out time.

  • No need to collect keys – leave in the room.



Conference Dress Code


Teen Sponsors/Chaperones will be responsible for enforcing dress protocol – You must review with Teens and parents prior to departure and all teen attendees must sign off/agree to.
* Teens will be required to change clothes if they do not adhere to the outlined dress protocol.

Opening/Closing Ceremony, Leadership Luncheon, Plenary Sessions & Workshops


  • Opening/Closing Session (General Membership): Ceremonial Attire

    • Young ladies are required to wear white dress or skirt (no pants or pant suits). Need assistance go to: http://www.shopuninterrupted.com/

      • Shoulders should be covered, caps sleeves at a minimum. White sweaters and shrugs will suffice over sleeveless dresses.

    • Young ladies are required to wear All-White shoes

      • The ENTIRE shoe must be white – heels as well.

      • Shoe may be open toe with a CLOSED heel.

      • Or Shoe may be closed toe with a Slingback/OPEN heel

      • Shoe may NOT be a sandal.

      • Shoe may not have both an open toe and a slingback or Open heel.

      • Shoe may not be a slide.

      • Shoe MUST BE ALL WHITE – NURSES White– If shoe has a heel, it must also be white.

      • PLEASE START LOOKING NOW – No luck? Try www.zappos.com

      • RECAP- ENTIRE SHOE must be WHITE and have no more than one opening.

    • Young ladies are required to wear stockings – flesh tone or white.

    • Young men are required to wear collared dress shirts with a tie and jacket or suit, with a belt.

Note: Attire for our official Opening and Closing ceremonies is dictated in our Mothers Membership Manual

  • Those without proper attire will be required to remain outside until the Opening Ceremony is completed.

  • AGAIN: Ceremonial attire is required at Opening and Closing Ceremonies

  • Business Casual is required at all Plenary sessions and workshops

    • Business Casual for young ladies: pants, skirts, or dresses, No jeans, tennis shoes or sandals (unless dress sandal shoes with a heel)

    • Business Casual for young men; collared shirt (polo shirts allowed), slacks or khakis, no jeans and no tennis shoes, no hats or caps. Shirts must be tucked into pants with a belt.

    • No halters or midriffs, strapless tops or dresses, spaghetti strap tops or dresses, or “see through”/transparent attire.

    • No hats/caps/wave wraps/doo-rags/skull caps or bandanas.

    • No short skorts, miniskirts, or shorts.

    • No jeans

    • No droopy pants, cut off jeans (holes), or exposed midriffs.

    • Pants must be belted at the waistline




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