A world Class Education for the 21

3.12 Grade Appeals

1. 
   Discuss the grade appeal with the teacher.
   
2. 
   If the teacher and student agree that a grade change is necessary, the teacher will complete the grade appeal form and will write an explanation for the change and submit it to the instructional coach.
   
3. 
   The instructional coach will complete the grade change form and submit it to the administrator. If the request is approved, the form will be signed by the administrator and forwarded to the Registrar.
   

3.13 Homework

Homework is required by APS Board policy. Students are to be given homework in accordance to the policy. The homework assignments may be written and/or reading assignments. Homework is to be factored into the student’s final grade as described in Section 3.6. Teachers are to assign and grade homework on a regular basis. If a student is inconsistent with homework, or if the student is doing poorly on homework assignments, the parent should be notified immediately in order to be able to monitor the student’s homework at home.

3.14 Report Cards

Report cards are issued at mid-semester and at the end of the semester. The registrar will provide each teacher with instructions for entering grades in Infinite Campus. Teachers are reminded to verify that students who will receive an ‘F’ have been given deficiency notices and parents have been contacted via mail, email, or phone calls.

3.15 Conduct Grades

At each grading period, the teacher will award each student the academic grade and the conduct grade he/she has earned. The conduct grade is a measure of how well the student conformed to the published rules of the classroom however it does not influence the student’s academic grade.

3.16 Exams

Cumulative exams are required at mid-semester and the end of semester for all students. A special exam schedule will be posted for these exams.

3.17 Senior Re-exams

Teachers are to administer senior re-exams under certain conditions. Subject to the following limitation, a student in the senior class who fails in one or more subjects in the first semester or the second semester may be permitted to take a second examination in a course(s) in which he or she has failed. More information will be provided near the end of the semester.

3.18 Monitoring Progress/Informing Parents

Teachers are required to monitor student progress and to report that progress to the counselor, student, and parent.

Teachers may post progress charts, without making a direct reference to the students’ names or social security numbers, in order to keep them aware of their progress. Any time a student’s academic and/or behavioral performance is below expectations, the teacher is to contact the parent and record the nature of the call on the parent contact log sheet.

3.19 Deficiency Notices

The subject area teacher will issue a deficiency notice if the student’s grade is below a 70. Deficiency notices are to be signed by the student when issued, and then by the parent. The student is to return the copy signed by the parent to the teacher the following day or next class period. It has been the policy of the Atlanta Public Schools that no student may be awarded a final grade of an “F” if a deficiency has not been issued. If a student does not return the signed deficiency notice the following day, the teacher should telephone the parent or mail a copy of the deficiency notice home to the parent. It is the responsibility of the teacher to keep parents informed of the progress of students.

3.20 Field Trips

Field trips are a vital instructional strategy that extends learning beyond the classroom. However, field trips must be monitored so that they meet state standards governing the use of instructional time. A field trip does not have to be a trip off campus. For example, the ROTC may request students to be out of class during the school day. The ROTC teachers will request permission for students to be released from class using the field trip process. In-school field trips do not require permission from the Executive Director. However, the request must be submitted to the Principal at least one week of the date of the event.

Field Trip Guidelines

1. 
   Field trips will not be authorized before September 15, during March, and after May 5.
   
2. 
   Since buses are needed to transport students before and after school, trips must be scheduled between 8:45 AM and 1:30 PM.
   
3. 
   For safety and security reasons, buses will not be approved to stop at restaurants or other locations for lunch. Buses must drop students off only at the school.
   
4. 
   Permissions forms must be secured for each field trip. All required signatures must be obtained before a trip can be taken.
   
5. 
   Trips cannot take place outside of the metro-Atlanta area when comparable experiences are available within the area.
   
6. 
   No student will be excluded from an instructional trip because of his/her inability to pay. Students should not be expected to pay trip expenses for chaperones.
   
7. 
   The recommended student-adult ratio is 15 to 1.
   

Pre-Approval Procedures for Instructional Field Trips

1. 
   Requests for field trips must be in the Principal’s office three weeks prior to the date of the trip.
   
2. 
   Requests for field trips must be in the Executive Director’s office at least ten days before the trip.
   
3. 
   Transportation must be requested and paid for two weeks prior to the trip.
   
4. 
   Communication to parents and students should be shared only after prior written approval has been given. A plan for students who do not go on the field trip must also be submitted with the initial request.
   
5. 
   Field trips to entertainment centers, theme parks, or movie theaters will not be approved during the instructional day.
   
6. 
   The teacher must list in alphabetical order all of the students approved for the trip, secure administrative approval of the trip list, and distribute the list to all teachers and staff the day before the trip.
   
7. 
   A walk-through will be allowed for emergencies only. Forgetting to do the paper work does not constitute an emergency.
   

Guideline for Private Carriers

1. 
   Ensure that the private carriers have sufficient liability insurance.
   
2. 
   Requests for field trips using private carriers must be submitted to the principal four weeks prior to the date of the trip.
   
3. 
   Requests for field trips using private carriers must be submitted to the executive director three weeks prior to the date of the trip.
   
4. 
   The teacher is expected to follow steps 3 through 7 in the above section.
   

Guidelines for Field Trips Outside of the School Day

1. 
   After school and weekend field trips must be approved by the principal and executive director three weeks before the date of the trip.
   
2. 
   Field trips used for incentives, rewards, and entertainments, or fund raising must be scheduled after school or on weekends.
   

3.21 Guest Speakers/Lecturers

Teachers are encouraged to invite experts into the classroom for guest lectures and seminars. These events should be relevant to the unit currently being taught and should be part of the lesson plan for that week. All teachers must complete a guest speaker rationale from and receive prior approval from the Principal before inviting a guest speaker to campus. In an attempt to make the most effective use of speakers, the following guidelines will be followed:

1. 
   The principal must approve any guest speaker who is invited to speak to the staff or students. Forms may be obtained from the teacher resource disk.
   
2. 
   A teacher who invites a guest speaker should obtain from the speaker a general outline of the content to be covered.
   
3. 
   Prior to the scheduled visit, the students are to be prepared by the teacher for the visitor’s presentation.
   
4. 
   The classroom teacher must be present at all times during the presentation. Please note the use of guest speaker(s) in lesson plans.
   
5. 
   A follow-up discussion of the speaker’s presentation is expected. This discussion should also be noted in the lesson plans as well.
   
6. 
   Speakers are not allowed to promote or sell commercial products to students. For example, a resource person on the subject of dental care may encourage students to brush their teeth; but should not promote or sell a specific brand of toothpaste or toothbrushes.
   
7. 
   3.22 Videos
   

3.23 Audio/Visual Materials (A/V)

A variety of A/V materials and equipment is available from the media center. Teachers are encouraged to make use of the available technology in the delivery of instruction. Teachers will be held responsible for equipment and materials in their possession. The teacher must pay replacement cost for lost or damaged equipment and material before June 1 of the current school year. Otherwise, a letter from the Principal will be submitted to the Atlanta Public School’s Finance Department requesting that the debt is withheld from the teacher’s pay.

3.24 Permanent Records

Permanent records for all students are housed in the registrar’s office. Teachers are encouraged to make use of these in planning course work, assessing progress, and assisting individual students. Teachers may not remove these records from the registrar’s office. Students may not handle permanent record cards for any reason.

3.25 Promotion Requirements

In order for students to be promoted to the next grade level, students must have the following minimum hours. A one-semester course that is passed with a grade of ‘C’ or above is equivalent to 7.5 hours or one unit.

Unit Hours Classes Passed

10th Grade 5 10

11th Grade 10 20

12th Grade 16 32

3.26 Community Service Requirements

Students must contribute 75 hours to community service in order to graduate. These hours must occur outside the student’s regular school day, and must be performed in a nonprofit organization. Teachers may grant community service hours to students who provide assistance before or after school.

3.27 Student Support Team (S.S.T.)

Any time a teacher believes a student needs special attention due to attendance, academic, social, or behavioral problems; the teacher should refer that child to the Student Support Team. That team will evaluate the child’s performance and recommend intervention strategies for the child. The advisory teacher should refer an advisory student who failed three or more classes to the student support team.

3.28 In-School Team (I.S.T.)

If a child has already been referred to the Student Support Team, but no improvement is noted, the student is then referred to the In-School Team for further evaluation and remediation. This team is more formal than the S.S.T. and may bring in resources from outside the school. (See the SST Chairperson or PEC Program Assistant for details.)

3.29 Detaining Students After School

Under the rules of the Atlanta Board of Education, teachers may detain students after school either as punishment or to make up missed assignments. It is required that TEACHERS MUST GIVE STUDENTS 24 HOUR NOTICE BEFORE KEEPING THEM AFTER SCHOOL. Teachers are required to notify their parents of this detention. Assigned detention for any reason will be served the following school day with the person who assigned the detention or at a time more convenient for the teacher and student. (“Lunch Detention” is prohibited.)

3.30 Zap Zeros (zeros are not Permitted)

In an effort to ensure success for students and a positive environment, all teachers will implement the following guidelines in order to ZAP ZEROS. Please maintain documentation for each step taken.

1. 
   Develop a class contract with students who are not performing as expected. Involve parents and outline the expectations for students and parents. The contract should include rewards and consequences. Have all parties sign the contract.
   

2. 
   Schedule the student for weekly tutorials. Impress upon the parent the need for students to attend these sessions. Maintain a log of the student’s tutorial attendance.
   

3. 
   Contact parents as often as needed to keep students on tract. At least (2) phone calls should be made during the semester. Maintain a record of parent contact.
   

4. 
   Issue a deficiency notice to any student whose average falls below 70. Have students sign for the deficiency notice and submit a copy to the grade level counselor’s office.
   

5. 
   Refer students who fail to make progress to the counselor for a conference. If the lack of progress persists, submit a referral to the SST chairperson.
   

6. 
   Conference with parents frequently. Conduct a minimum of one conference per semester for each student. Review student’s academic and assessment portfolios during the conference.
   

7. 
   Identify a “study buddy” or peer tutor for each student who is failing. This study partner should be someone who is willing to work with the student to complete assignments and to let the student know about homework in the event of the student’s absence.
   

3.31 Curriculum Alignment and the Five-Week Assessment

1. 
   
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