Same subject teachers should align the curriculum and test items in a 180-day teaching trajectory divided into three-week intervals

Same subject teachers should align the curriculum and test items in a 180-day teaching trajectory divided into three-week intervals.

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  Objectives, skills, concepts, unit topics and themes taught during the five-week intervals should be measured every five weeks.
  
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  The five-week assessments should be designed in the same form as the Georgia High School Graduation Test/EOCT for core disciplines and/or the approved test format designed by the instructional coach.
  
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  The length of the assessment should allow for each objective to be measured by at least two questions.
  
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  The five-week assessments should be checked and approved by the instructional coach to remove errors and to insure compliance with assessment criteria prior to the administration of the test.
  
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  The five-week test should be scored in the same way using the same scale.
  
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  Test scores should be analyzed by student, item and class.
  
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  The instructional coach will oversee the graphing and recording of test results.
  
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  Test analyses should provide information, which relate to teacher effectiveness and which informs teacher’s decisions regarding content and pedagogy.
  

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  Allow teachers to examine student achievement and make critical sense of that data.
  
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  Allow teachers to base teaching decisions on solid data rather guessing about individual student achievement.
  
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  Allow administrators to look at attendance, tardiness and other factors that directly relate to student success.
  

4.0 Student Support & Accounting

4.1 Attendance Reporting

We must have home and work telephone numbers so that a parent may be contacted during the school day. Each advisory teacher should also have a folder on each student. This folder should house such items as personal data form, excuses for absences, discipline notices, commendations, correspondence, and schedules. These folders should be located in the teacher’s room in a secure location. Administrative personnel may view the folders periodically.

1. 
   Attendance must be taken daily. Accuracy is essential.
   
2. 
   Take attendance and enter it into Infinite Campus.
   
3. 
   Written excuses must be presented to the teachers the day the student returns to school, the excuses must be placed in the student’s file. Excusable reasons for absence are:
   
   1. 
      Illness
      
   2. 
      Medical, dental, legal appointments
      
   3. 
      Religious absences
      
   4. 
      Death in family
      
4. 
   If a student is absent or tardy three of more days in a semester, the advisory teacher must contact the parent. The contact must be documented on the Parent Contact Log.
   
5. 
   If the student continues to be absent or tardy to advisory after the third occurrence, the teacher must send a letter home to the parent.
   
6. 
   If a student is absent or tardy five or more days in a semester, the advisory teacher must complete and submit a Social Worker Referral form to the social worker.
   

For absences of any reason, a note signed by the parent or guardian stating dates and reasons must be presented to the teacher. The teacher must file the excuse in the student’s folder. If the student does not present a written note, the absence is recorded as unexcused.

It is desirable to contact the parents as soon as a student is absent and the reason is not known for the same. It is expected that definite contact will be established after the third consecutive day of absence.

If a student does not bring a written excuse for his absence, the teacher should use the following procedures:

1. 
   Hold a conference with the student.
   
2. 
   Contact parents (record information).
   
3. 
   Record the absence as unexcused.
   
4. 
   Refer to grade level counselor.
   

4.2 Late to Class and Advisory

All students are expected to report to each class on time. No teacher is to delay a student after class, thus making the student tardy to his or her next class. Classroom teachers are to record all tardies in the roll book as either excused or unexcused.

Tardiness to class will be monitored and controlled by the respective teacher. A student is tardy if he/she is not in the classroom before the ending of the tardy bell. Continuous tardiness will result in referral to the social worker and grade level administrator. The conduct grade the student earns will also reflect the student’s promptness to class.

If a student reports to class tardy without a legal excuse, the student should NOT BE SENT BACK to secure an excuse. Doors should NOT BE LOCKED at any time as a means of keeping students in or out of the classroom. The teacher should take the following measures in dealing with a tardy student:

1. 
   Begin class with a bell ringer activity that may count as credit. The assignment is due within a specified time frame.
   
2. 
   Monitor the hall and strongly encourage students to enter the classroom and begin working.
   
3. 
   Suggestive means of enforcing the tardy policy include:
   
   1. 
      First tardy Student/teacher conference
      
   2. 
      Second tardy Student/teacher conference
      
   3. 
      Third tardy Contact parent (document date and time)
      
   4. 
      Fourth tardy Teacher detention and lower conduct grade by one letter grade
      
   5. 
      Fifth – eighth tardy Mandatory parent conference, lower conduct grade by two letter grades, and referral to social worker/counselor
      
   6. 
      Subsequent tardy(s) Referral to the grade level administrator with supporting
      

4.3 Tardy to School/Tardy Slip

4.4 Early Dismissal

Any student checking out of school must present a note from his or her parent or guardian to the attendance secretary. Early dismissal notes must be sent to the attendance office with the daily attendance or brought to the attendance office between 8:15 AM and 10:30 AM. All requests to leave school must include the student’s name, reason for leaving, departure time, return time, and parent/guardian contact information. Students will not be allowed to leave campus if the Attendance Clerk cannot verify the request.

In extreme conditions, the student may checkout without a note. In this case, the attendance secretary, nurse, or administrator will call a parent or guardian and get permission for the student to leave school. Under no circumstances will a student ever be allowed to leave school without a parent or guardian being contacted.

Once the student has been approved to leave school, the student will sign-out in the attendance office. The secretary will complete the check-in/check-out form for the student to present to his or her teachers when he or she returns to school.

4.5 Enrolling Students in Class

The only way a student can enroll in class is for the student to present an official schedule, which is prepared by the Registrar, to the teacher. The teacher should initial the schedule and add the student’s name to his or her roster, if necessary. At that time, the student is officially enrolled in class.

The teacher at no time can deny students access to his or her class if the student presents a schedule. If the class is overcrowded or overloaded, inform the counselor and Registrar. Do not insult or offend the student.

4.6 Withdrawal from Class Once Enrolled

After a student enrolls in class, that teacher is responsible for the student until he or she officially withdraws from that class. There are only two ways a student can officially withdraw from class:

1. 
   The student may have his or her schedule officially changed. The “new” teacher should check to see that the “old” teacher has signed the student out of the class. Do not accept the student until the “old” teacher has signed the schedule. The last “new” teacher should collect the schedule from the student and return it to the Registrar.
   
2. 
   If a student withdraws from school, a withdrawal form will be circulated. Teachers are to complete the form, collect the textbook, and indicate the withdrawal date in the roll book.