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The administration recognizes the occasional need for a staff member to leave the campus for various reasons included but not limited to system-wide meetings, professional development, and personal business. The teacher is expected to use his/her discretion in determining what is or is not a valid reason for early departure. Personal matters, which can be scheduled at another time, should not be considered valid reasons. The teacher remains accountable for all responsibilities. Whenever a conflict occurs between leaving early and a teacher’s responsibilities, which cannot be fulfilled, the principal should be consulted. The staff member leaving needs to secure coverage for duties they are responsible. Requests to leave early should be kept to a minimum.
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The immediate supervisor and the secretary must be notified if a situation arises where a regular employee must leave early and cannot return to the work site. After notifying immediate supervisor and the principal’s secretary, the employee must clock out in Kronos.
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All regular employees leaving for lunch must clock out and in
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All regular employees leaving early on official school business must clock out in Kronos and sign out in the “School Business Sign Out form”, which is located in the Main Office.
Scheduled and Unscheduled Absences -
Under the Attendance and Punctuality Policy absences and tardies are counted with the same weight.
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No more than six (6) unscheduled absences or tardies should be accrued in a school year. Any unscheduled absences or tardies beyond this number are considered excessive.
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A scheduled absence is one that is reported to the principal before the end of the school day prior to the day of the absence. An absence that is reported after the end of the school day prior to the day of absence or the morning of the day of absence is considered unscheduled.
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Employees are not allowed to change absences to an exempt leave category after the absence has occurred.
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Medical certification for leave attributed to personal illness for some other reason at the fifth occurrence, which may be consecutive or single days.
Procedure for Reporting an Absence -
All unscheduled absences must be reported to the principal by calling 404-802-5331 no later than 6 am on the day of the absence. Please leave a message and include your name, the code for the absence, and a phone number where you may be reached. In addition, contact the Automated Substitute Assignment Program (Sub-Finder Web-connect) if necessary, to secure a supply/substitute teacher. If you have not registered to use the Sub-Finder, please see the secretary to get directions to help you register on the system. Failure to follow this procedure may result in a Code 20.
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A Notification of Absence form must be used to notify the principal of scheduled absences. See the secretary for a Notification of Absence form. Failure to follow this procedure may result in a Code 20.
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All regular employees planning to request personal leave should obtain and submit a copy of the approved “Request for Personal Leave” form to the secretary at least three (3) days prior to date of leave. A maximum of three days of accumulated sick leave may used for personal reasons to attend to matters not covered by sick leave policies. (See APS Personnel Policies.) In order to ensure the proper operation of the school, personal and professional leave may be granted to only a minimum number of teachers at any one time.
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All employees must request approval from the principal before attending any meetings or workshops outside of the school building. Upon return from a meeting or conference, it is the responsible of the employee to submit documentation to the secretary verifying his/her attendance (agenda, relevant hand-outs, etc).
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All regular employees planning to attend a professional conference (code-5) outside the city of Atlanta should obtain and submit a copy of the approved “Atlanta Public Schools Travel Authorization” form to the secretary at least three (3) weeks prior to the date of the conference.
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All regular employees must be present on critical days (SEE APS POLICY MANUAL).
Failure to follow the above procedures for reporting absences may result in disciplinary actions, including termination of your employment.
Definitions
Absence – any time away from duty/work
Tardy – arrival at work at any time after the official start time of the workday for the work site.
Absence Codes (Do not use codes 5, 12, or 14 unless it has been approved by the principal)
1 – Illness, personal – PAID (Refer to paycheck stub for number of days available).
3 – Death, in family – PAID (APS allows up to 3 days, additional days should be coded 1 or 12)
4 – Death, other than in family – NOT PAID
5 – Educational meeting or official school business (outside APS) – PAID
6 – School athletics – PAID
8 – Transportation delay - NOT PAID
10 – Military duty – PAID
11 – Jury duty – PAID (A copy of the summons must be submitted to the principal before attending jury duty.
12 – Personal business – PAID (APS allows up to 3 days per year; however, these days are deducted from the sick days.
13 – Illness in immediate family – charged to sick leave – PAID
14 – In-service workshop (APS) – PAID
18 – Personal business – NOT PAID
19 – Injured on job – PAID (with APS approval)
20 – Unexcused absence – NOT PAID
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