Ad Majorem Dei Gloriam saint francis xavier



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D.Campus Ministry Center

Ms. Dee Kittany and Ms. Kaija DeWitt, Directors of Campus Ministry, and Mr. Paul Wendel Director of Ignatian Service, members of the Campus Ministry team, have offices in the center. When one of them is present, the lounge area of the Center may be open to all for relaxation or study. No food or drink is allowed without permission, and proper care of the facility is expected.




III. GUIDANCE
Student support services assist each student in developing his academic, emotional, spiritual and interpersonal skills through group meetings, individual appointments and various after school programs.
Students are assigned a counselor in freshman year. This relationship continues through the student’s four years at Xavier and gives him an opportunity to develop a close relationship with his counselor. The counselors are professionally trained to assist the student academically, personally, socially, and spiritually. A student can request a personal appointment at any time. Counselors periodically schedule meetings with students during their free periods. Counselors have the responsibility of seeing each of their students on a regular basis.
In addition to individual appointments, students benefit from small group meetings. Freshman groups meet every cycle. Sophomore and junior groups meet once every other cycle. Seniors work closely with a college counselor, while continuing their relationships with their primary counselors as needed. The freshman program’s primary focus is study skills, personal habits, self and community awareness. The sophomore program continues this theme. The focus of the junior program is college and career exploration.
To arrange for an appointment with your counselor:

  • Knock on the counselor’s office door and ask for an appointment.

  • Leave a note asking for an appointment. Be sure to give your name. Your counselor will send for you as soon as possible, either that day or the next.

  • Do not arrange an appointment or go to an appointment with a counselor during a period when you have a test or quiz scheduled. If you have a quiz during the period when you have an appointment, take the quiz and then report for your appointment. Please inform your counselor beforehand that you will be late. If you have a test scheduled, inform your counselor and the appointment will be rescheduled.

There are a variety of confidential support groups in which students may participate. Counselors facilitate these groups. Students may be invited by their counselors to attend a group or may request participation themselves. Some possible group topics are:



  • Bereavement and loss

  • Children of Alcoholics

  • Substance abuse

  • Children of separation and divorce

  • Depression




  • Multicultural diversity







In addition to a school counselor, students meet with the college counselor during the second half of junior year and their senior year. Mr. Christopher Kennedy and Mr. Joseph Korfmacher, College Counselors, help students, especially seniors, to select and apply to appropriate colleges.
The Guidance Department also offers additional counseling and psycho educational assessment services through our collaboration with the Programs in School Psychology at Teachers College, Columbia University.  The graduate student interns are directly supervised by a licensed school psychologist on the faculty of Teacher's College and by one of the guidance counselors here at Xavier. Students are referred through their counselor for various reasons including more one on one consultation and assessment for learning or attention issues.   All comprehensive assessments are approved by the NYC Department of Education and are offered free of charge.  Parental consent is required before the student meets with the intern. 
IV. SCHOOL PROCEDURES
The following school procedures have been designed to safe guard the well-being of all members of our school community. For the sake of good order and the smooth operation of our school, students are expected to observe these procedures carefully.
Failure to follow the correct procedure may warrant disciplinary measures as explained elsewhere in this handbook. Disciplinary action is administered with every effort at fairness and is assigned in accordance with the seriousness of the infraction. The most common disciplinary action is detention, also known as Jug.
A. Homeroom & Classes
Students should go directly to their lockers upon arrival and prepare for the day. Unapproved electronic devices should be turned off and stored. Students are expected to be in full dress code from this point forward.

Homeroom begins at 8:22 AM sharp. Ordinarily, homeroom is followed by classes with a bell rung to signal the beginning and end of each period. A 4-minute travel time is allotted between periods. Students are expected to attend all of their scheduled classes without exception.


When an advisor is late or absent for the advisement period, one student must report to the Headmaster’s Office and inform the staff of the situation.
B. Attendance and Absence
New York State Law requires regular attendance for all enrolled students. In addition, absences can hinder a student’s academic progress and limited his ability to participate fully in the life of the school. Therefore, absence from school is permitted only because of illness or other serious reasons. A planned absence must be arranged in writing with the Dean of Students at least one week prior to the anticipated date. Medical appointments should occur during non-school times, not during the school day.
Xavier students must adhere to the following expectations for unanticipated daily absence from school:


  • On the day of absence, the student’s parent/guardian must call the Dean of Students Office and report the absence by 9:00 A.M.




  • When the student returns to school after an absence, he must bring a note from his parent/guardian on the blue “Absentee Note” provided by the Dean of Students Office. If the official blue form is not submitted within two days of a student’s return to school, detention starts that day and continues each day until the note is received. Forms are available in the Dean’s Office and may be downloaded from the Dean’s webpage.




  • If a daily absence should become an extended absence (one week or longer) the student’s parent/guardian must contact the student’s guidance counselor to make arrangements to get assignments and materials. The Dean of Academics should also be contacted as he/she can also be of great help in this regard.




  • If a student is absent for five or more consecutive days, he is required to bring a note from his doctor. Likewise, absences due to illness on the days before and after any school vacation must be explained through a doctor’s note. This must be presented to the Dean’s Office the morning of the day on which he returns to school. If no note is presented, the student will receive no credit for any work due on those days he was absent and/or will be given a mark of zero for any quizzes or tests given in his classes on the days he was absent.




  • When a student is absent, he is expected to keep up with his assignments to the best of his ability. Upon his return, he is expected to be prepared for his classes. It is suggested that students contact their teachers directly to receive the necessary assignments. It is the student’s responsibility to make arrangements with individual teachers to make up assignments, quizzes and tests. Many teachers have a class webpage listing this information.

Xavier High School strongly discourages parents from allowing students to use school days for nonmedical absences. A sufficient number of holidays are already present in the school calendar. School days missed so as to extend an existing holiday or create a new one are detrimental to a student’s academic success. When non-medical absences are unavoidable, adherence to certain procedures minimizes, as much as possible, the negative effects on a student’s academic standing.


The procedure for reporting an anticipated non-medical absence is as follows:


  • A written request must be submitted to the Dean of Students stating the timing and reason for the absence. This must be submitted at least one week prior to the absence. Submission of this written request guarantees only that the request will be considered, not that it will be automatically granted.




  • The request will be shared with the Dean of Academics, who will ask the young man’s teachers for an evaluation as to how his absence will impact progress in the course. The Dean of Academics will share this evaluation with the Dean of Students. Follow up discussions with parents about concerns for the student’s future progress will occur as needed




  • Once approval for the non-medical absence has been granted, the student will be expected to contact all of his teachers for assignments and he is responsible for the consequences of any work that has been missed.




  • Any absence that does not conform to these rules may be considered an unexcused absence. A student will receive no credit for any work due on those days and/or will be given a mark of zero for any quizzes or tests given in his classes on those days.

A student must be in attendance for at least half the school day in order to participate in or attend school-related activities that day. If a student is absent from school, he may not participate in any school activity or attend a school event on that day. A student who is absent on the last day of a school week may not participate in athletics or extra-curricular activities that weekend.


Excessive absence will result in severe disciplinary action. Unless it is the result of one instance of injury or illness, students may be placed on disciplinary probation after 15 absences and can be dismissed after 30 days absent from school. Course credit may be denied or a failing grade given for a marking period if a student’s absence rate exceeds 10% of the total number of school days.
C. Leaving School Early
When students enter and leave the building, they should use the main entrance on 16th Street only. Students are not permitted to leave the building and return during the regular school day. If a student has completed his last class of the day prior to the regular dismissal time and wishes to leave, he may do so by signing out at the front desk in the main lobby. Once a student has signed out and departed, he may not return to campus that day without the consent of the Dean of Students unless an emergency situation arises.
If circumstances necessitate that a student requests early dismissal from classes on a given school day, he must seek permission from the Dean of Student Office. The Dean may grant exceptions for medical appointments, school related activities, and the like. Written or verbal consent from a parent/guardian is required.
If a student feels ill or becomes injured during the school day, he should report to the Dean of Students Office. He should not miss a class, remain in a bathroom, or leave the building without first reporting to the Dean of Students Office. A student will not be released early from the school day due to injury/illness unless consent from a parent/guardian is given.
The penalty for leaving the building during the school day without permission is disciplinary probation. Repeat offenders may be dismissed from Xavier High School.
D. Lateness
Students must be on time at the start of the school day and for each class meeting. If a student arrives late for Homeroom or misses Homeroom, he must go directly to the Dean of Students Office. He will be marked late and may receive detention. If a student is late for an assigned class, he must first report to the Dean of Students Office. He will be issued a late slip that is to be presented to the teacher when he arrives at class. Students who are so late that they miss a class will receive five days jug for each class missed. Academic penalties may be levied if the lateness resulted in a missed assessment or deadline for work due.
If a student is consistently tardy to school, it will result in severe disciplinary action. Students may be placed on disciplinary probation after 15 days tardy and can be dismissed from school after 30 days tardy.
E. Forgery
Providing a falsified or forged note or any official school document is dishonest and a serious offense. Falsifying or forging an absentee note will be punished by five detentions and parental notification for the first offense and ten detentions and parental notification for the second offense. Forging an absentee note for a third time constitutes a serious breech of trust and will result in disciplinary probation, at minimum. The falsification of a grade report will result in immediate probation and potential dismissal.




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